Electronic Voting Support Wizard 2010 voting assistance wizards

2  Overview of DCO (Webinar Software)  Welcome by FVAP Director, Bob Carey  Review of Voting Support Wizard effort  Review of State Requirements for Participation  Questions and Answers Agenda 2

3 DCO

4 Click here to enable microphone

5 DCO Click on My Status (drop down arrow) to ask a question or ask the speaker to talk louder

6 DCO Use the chat window to ask a qestion. Note: everyone will be able to see your question and the answer.

7 DCO Note pad provides a convenient place for quick notes.

Questions? 8

9 Leverage Technology  Goals  Improve ballot delivery and return times  Reduce voter error; easy voter use  Tailor ballot systems to State requirements  All available through FVAP.gov  Tools  Online FPCA  Online FWAB  Online markable full ballot (Topic of this webinar)  Electronic Absentee Voting Demonstration & Pilot Programs 9 } All use hard-copy print-out, wet signature, postal return

10 Online FPCA and FWAB 10 Also a Federal Candidate online FWAB Auto Ballot population with federal candidates by voting residence Online ballot marking, hard-copy wet signature, postal return Federal Post Card Application (FPCA) Wizard

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20 Ballot Delivery and Marking Wizard  FVAP Supported = federal funding  Vendor Provided = Existing technology deployment, multiple available vendors  State Decided = State say in vendor and ballot;  MOVE Act compliant  VR/EMS Integration requirements  Common Data Format support  Voter Adopted = seamless, intuitive, and transparent process  RFQ Issued 16 March

List of Qualified Vendors  FVAP and the DoD Business Transformation Agency (BTA) have competitively selected qualified vendors  Aquilent  Credence Management Solutions  Everyone Counts  Scytl  Konnech  Vexcel  States will submit their requirements to FVAP/BTA  Each State’s requirements will be individually competed amongst the qualified vendors 21

Business Transformation Agency  Performance monitoring  FVAP and BTA will actively monitor vendor performance with support from the State  Contract support  BTA will provide all contract support  Contract Process Representatives  Contract Officer: Janet Carlson  Contracting Officer Representative: Pam Forbes  Contracting Officer Technical Representative: Susan Leader 22

Checklist for States  States must submit technical requirements by May 7 th, 2010  Late submissions will be considered on an as available basis  Requirements checklist in State Requirements Workbook  FVAP available to answer questions  Requirements will be converted into “Request for Bids”  Vendors in Blanket Purchase Orders will submit bids  BTA/FVAP will hold source selection for “best value”  States will be invited to participate as expert advisors (at FVAP expense)  Work will commence upon contract award  Vendors will work directly with the States  FVAP will monitor 23

Requirements Template  What to do  What not to do 24

What’s included  Customization and operation of a system capable of delivering an absentee ballot electronically  Precinct-specific  Web-based  Supports Online Marking or Printing of Blank Ballot  Ballot return per State requirements ( , online, fax, print/mail)  Help Desk (Tier 2)  FVAP Call Center will provide Tier 1 (entry) support for UOCAVA voters  Vendors will provide system-specific troubleshooting  No cost to State for Baseline Functionality - States may add additional features at own cost 25

What You Must Do  States should opt-in by April 30, 2010  Simple notification  Can back out  States submission deadline May 7, 2010  Use State Requirements Worksheet to assist  Includes procedural as well as technical requirements  Participate in vendor selection process  Provide all necessary data to vendor  Provide feedback to FVAP on vendor performance 26

Examples of State Requirements  Specific ballot format / appearance  Witness or Oath requirement  Marking requirements  “X” vs “ ”  Ability to undervote or overvote  Order of Candidates  Fixed  Rotational  Cover sheet required  Identifying Information  Drivers License or SSN  Date of Birth 27

Schedule  RFI completed: January 2010  IRB approved : March 5, 2010  RFQ released: March 2010  Blanket Purchase Agreement: April 2010  State requirements: April/May 2010  TO Award  +15 days: Vendor sends instructions to States  +30 days: vendor ready for user acceptance testing  +60 days: vendor must complete user acceptance testing  Fully Operational: September 18,

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