County of Riverside ■ Office of the Auditor-Controller Capital Assets - Disposition Robert E. Byrd, CGFM County Auditor-Controller

County of Riverside ■ Office of the Auditor-Controller OBJECTIVES To provide guidance on reporting the disposal of capital assets. To encourage departments to validate data in PeopleSoft’s AM module before the year-end capital assets certifications. To facilitate the updating of the PeopleSoft’s AM module.

County of Riverside ■ Office of the Auditor-Controller Capital Assets are disposed due to the following: 1.THEFT - Police report - AM-7 Capital Asset Disposition

County of Riverside ■ Office of the Auditor-Controller Capital Assets are disposed due to the following: 2. LOST ASSETS - Thorough investigation - Mark Seiler (cc: Billy Cornett) FMV $1000 or less FMV is over $1000 – BOS Approval - AM-7 Capital Asset Disposition - Copy of BOS Minute Order

County of Riverside ■ Office of the Auditor-Controller Capital Assets are disposed due to the following: 3. TRADE-INS - Approval by the Purchasing Agent - AM-5 and AM-7 - Copy of invoice and/or - Acknowledgement letter from the vendor

County of Riverside ■ Office of the Auditor-Controller Trade-in Disposition Continued Trade-in supporting documents include: – the asset id # – tag # –description of the asset –serial # or vin #

County of Riverside ■ Office of the Auditor-Controller Capital Assets are disposed due to the following: 4. Donated to Non-County Org. - Approval from the Board of Supervisors - AM-7 Capital Asset Disposition - Copy of BOS Minute Order

County of Riverside ■ Office of the Auditor-Controller Capital Assets are disposed due to the following: 5. Demolition of County Buildings - Refer to Ordinance #459 Section 8 - Approval from the Board of Supervisors - AM-7 Capital Asset Disposition - Copy of BOS Minute Order

County of Riverside ■ Office of the Auditor-Controller Capital Assets are disposed due to the following: 6. Asset(s) erroneously entered in the Asset Management Module - AM-4 Capital Assets Listing Corrections

County of Riverside ■ Office of the Auditor-Controller Capital Assets are disposed due to the following: 7. Software disposal – from your IT representative with your Department Head’s approval –AM-7

County of Riverside ■ Office of the Auditor-Controller Capital Assets Disposition Continued Deadline for disposal documentation –Within 30 days of capital assets disposal AM-7 Authorized Signature for disposition –Department Head or Designee

County of Riverside ■ Office of the Auditor-Controller Standard Practice Manual Forms

County of Riverside ■ Office of the Auditor-Controller Purchasing Contacts to assist with Fair Market Valuations Mark Seiler Billy Cornett

County of Riverside ■ Office of the Auditor-Controller Questions ? ? ? ? ? ? ? ? ? ?

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