PoiMapper in Plan Raša Sekulović - Regional Adviser, Child Rights and Protection Plan Asia Regional Office

What is Plan? Founded over 75 years ago, Plan International is one of the oldest and largest children’s development organisations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. no religious affiliations no political affiliations no governmental affiliations

Fundraising Country Offices What do we do in Asia? In Asia, Plan works at the grassroots level to implement child-centred programmes in 14 countries. Country Programs Fundraising Country Offices

What is PoiMapper? PoiMapper is a solution to replace pen&paper based monitoring for more reliable, accurate and up-to-date programme field data collection. PoiMapper allows field workers to collect data with mobile phones or tablets and share the information near real time for organisations use for decision making and monitoring. Data can be displayed in a visual form on a map, tables, charts and exported to e.g. excel, word and pdf formats.

User groups for PoiMapper Field staff Collect data and upload to online server near real time Country/Programme Admin Manages the users and permissions to access the system Manages user groups and forms for programmes/activities Reviewers Reporting, analyses M&E staff & programme managers in Program Units (PUs), Country Offices (COs) and National Offices (NOs), donors, partners

Online tools for setting up Admin users set up the system Admin tool: Manage users, user groups and forms Form builder: Create forms online Mobile store: Install mobile phone via Google Play

Data Collection PoiMapper can be used to collect any form or type of data including location and images. Forms can be easily uploaded to the phone and filled offline before sending them to the server. Data can also be downloaded to the phone for updating purposes resulting in a coherent history track of the data.

Data collection Any field staff can learn to collect data - mobile phone application is simple to use and does not require special skills. Training of field staff will take ~2-3 days depending on the complexity of the data collection activities. Training of admin users will take ~7 days. Admin users will manage the users, user groups, forms and local support.

Data access and visualization Data can be reviewed online and visualized on map or table formats. Data can be edited via online platform, if needed.

Data export Data can be exported from online portal to Excel, CVS, KML, SPSS, Word, pdf

Data reports Reports can be generated from the data into Charts and tables

Plan support structure Support structure includes Plan NO: Coordination of support functions and partnership management with the solution provider Plan CO/RO ”Champion” staff: support in the field Pajat solution: Technical implementation, improvements and further development of the solution

Plan support functions Support functions include: License management and partnership with the solution provider Technical support and troubleshooting (online, onsite) Online trainings Onsite trainings Linkage to core PoiMapper staff in the organisation Coordinating further development of the solution based on the feedback from different countries/programs Support in grants/proposals to integrate PoiMapper in M&E or program work

PoiMapper in Plan – How did we get here? In June 2013 Plan Finland signed the PoiMapper globally usable license agreement to cut the costs, simplify the uptake & license agreements and systematise the data structures.  More than 25 COs have shown interest in using PoiMapper, and more are coming! By 2013 several countries were using PoiMapper in a variety of fields including health, ECCD, WASH, disasters etc. Users now: Kenya, Thailand, Bolivia, Burkina Faso, Nepal, Philippines, Timor Leste, Colombia, Cameroon among others. First Pilot in Kenya 2010. Plan Kenya mapped water points, households, hospitals and schools. Evaluation of PoiMapper was encouraging. In 2011 Plan Thailand started using PoiMapper in Tuberculosis monitoring winning also the Global Award in 2012. Development started in 2009 in collaboration w Plan Finland, Plan Kenya and company Pajat.

List of current programmes (does not include all as the tool is spreading fast): Thailand: Tuberculosis mapping Bolivia: ECCD nutrition and community information Nepal: WASH, Baselines, Scholarship, PPIs Bangladesh: Sponsorship data pilot Cameroon: School Data Indonesia: Child Trafficking Burkina Faso: School data, WASH, ECCD, Baselines, Emergency etc. Kenya: Vurugumapper, WASH baseline Philippines: Emergency RNA and distribution East Timor: Emergencies, ECCD etc. Other countries using the tool: Colombia, Pakistan, Sudan, India Countries starting/testing the solution in 2014: Laos, Mali, Benin, Haiti, Peru, El Salvador, Brazil, China, Mozambique, Zambia Several NOs interested to include in new grants and current programs. 4/21/20174/21/2017

How to use Poimapper in programmes: Monitoring Program specific indicators NO common indicators (logframe indicators) Regional-wide indicators Other possibilities Baselines Studies with field data collection/interviews

Things to consider… Who collects the data in the field? Plan staff? Volunteers? Teachers, Social workers etc? Who trains new users? How to link IT, Programmes and M&E staff together? How can you best utilize the tools in the field for more services? Transfer other information, utilize in trainings by showing videos etc. What is the infrastructure in the field? Electricity, network coverage

THANK YOU… For more information: www.poimapper.com