OCLC Online Computer Library Center CONTENTdm ® Digital Collection Management Software Ron Gardner, OCLC Digital Services Consultant ICOLC Meeting April 12, 2005

OCLC Online Computer Library Center Agenda  Overview of CONTENTdm  Uses of current users  How you get the work done  Version 4 update

OCLC Online Computer Library Center Digitized special collections  Photographs, post cards, slides  Books, newspapers, yearbooks  Diaries, journals, manuscripts  Maps, drawings  Posters

OCLC Online Computer Library Center CONTENTdm  A complete digital content management system -Import digital objects, create metadata, index, store, query and share -Provide Web access to special collections, teaching materials and more  Specifically designed for multi-format digital collections – images, text, A/V -Offers powerful tools for collection builders and end users  CONTENTdm developed by DiMeMa

OCLC Online Computer Library Center Benefits and key elements  Solutions-oriented  Inclusion & collaboration  Open and standards-based architecture  Ease of use  Access

OCLC Online Computer Library Center Pricing Overview – Based on Levels FY2004/2005 Direct license for your server 8,000 through unlimited objects  $7,000 through $44,500 – year 1  $1,500 through $7,120 for annual maintenance starting year 2 Hosted license at OCLC 500 objects through 64,000 objects $1,200 through $18,000 per year

OCLC Online Computer Library Center Browse

OCLC Online Computer Library Center From “browse”, view information, can automatically search hypertext, e.g. Wilmington, Delaware

OCLC Online Computer Library Center Select image and description

OCLC Online Computer Library Center Image and descriptive information

OCLC Online Computer Library Center Advanced Search Select available collections

OCLC Online Computer Library Center

Images: photographs, drawings, art work, more

OCLC Online Computer Library Center Documents: diaries, books, dissertations, reports, more Digital image of original Transcription (becomes searchable) Diaries

OCLC Online Computer Library Center Documents: diaries, books, dissertations, reports, more Image Searchable text (from OCR) Books

OCLC Online Computer Library Center Maps JPEG2000 supported by CONTENTdm

OCLC Online Computer Library Center Audio, video Audio Projects

OCLC Online Computer Library Center Saving results “My Favorites”

OCLC Online Computer Library Center CONTENTdm components Capture Index Organize Administer Query Display Share Acquisition Stations (Clients) Acquisition Stations (Clients) CONTENTdm Server CONTENTdm Server Custom Web Interfaces Custom Web Interfaces

OCLC Online Computer Library Center CONTENTdm architecture Library A Web site Central Web site Library B Web site Library C Web site Library A Library with multi-site server Consortium B Other collaborator Library B Historical Society C User community

OCLC Online Computer Library Center  Compatible with:  Local library systems  Federated search software  Harvesters  Built on standards  XML export  Z39.50  OAI (Open Archives Initiative)  WorldCat CONTENTdm Interoperability

OCLC Online Computer Library Center Harvesting Results in more use of your Digital Collections Metadata from CONTENTdm CONTENTdm server End users retrieve information they need! OCLC Connexion

OCLC Online Computer Library Center Worldwide access via the Web  Open WorldCat  Your library’s information on the Web  Google  Yahoo!

OCLC Online Computer Library Center 1.Database definitions & set-up 2.Import digital resources 3.Create metadata 4.Build database & index 5.Create your look & feel 6.Access by users Getting the work done Web Server Digital Object Database set-up Acquisition Station Access Web Templates

OCLC Online Computer Library Center Statistics Export metadata Global search & replace Image resolution Register for WorldCat And more… Statistics Export metadata Global search & replace Image resolution Register for WorldCat And more… Administration…

OCLC Online Computer Library Center CONTENTdm new version (Spring 2005) 1.Document enhancements 2.Edit metadata quickly / accurately 3.More control over security 4.Usage reports 5.Improved collection administration 6.More user options when searching

OCLC Online Computer Library Center 1. Document Enhancements Import Multiple Documents  New Acquisition Station Wizard  Process for adding multiple compound objects CONTENTdm OCR Extension  Software extension to Acquisition Station  OCR (Optical Character Recognition) TIF page scans  Complete process  OCR, convert, document level metadata, build document, preview  Extension available for additional price

OCLC Online Computer Library Center Import multiple documents This is an example of text on a page scan. This can be in TIFF or JPEG format Document folder Document folder Page scans OCR’d text Scan files Text files Document folder Document folder Metadata Document folder Document folder Document folder Document folder CONTENTdm Server Acquisition Station

OCLC Online Computer Library Center Finding Aids  EAD (Encoded Archival Description) aids added to CONTENTdm collections  EAD display defined by stylesheet  Importing EAD finding aid 1. Other Documents - Update

OCLC Online Computer Library Center  Spell-check  Find and replace  Automatic add PDF text to CONTENTdm full text  New tracking fields – date created, date modified 2. Edit metadata quickly / accurately

OCLC Online Computer Library Center 3. Security Admin Server Collection Browser login set cookie username item rights verification  Permissions and restrictions can be granted at both the collection and item level  Access to items and collections can be restricted by user name or IP address  Collection owners to limit viewing of images while allowing users to search and read all metadata records

OCLC Online Computer Library Center 4. Usage Reports  Tools to read standard Web logs  Identify usage among users and items  Report data can be exported into Microsoft Excel ® etc. for additional analysis and charting Report Generator will provide usage information at the user, collection, and item level for any CONTENTdm server

OCLC Online Computer Library Center 5. Improved collection administration  Delegate to collection experts  Additional administrative rights  Add, edit, delete collections and items

OCLC Online Computer Library Center 6. More user options when searching  Will display search results in a hierarchical manner  Allow the user to select the sort order  Users can view results in logical groupings

OCLC Online Computer Library Center Hierarchical view of search results

OCLC Online Computer Library Center Questions? For more information: Ron Gardner at or