A Brief Survey of University Library Systems Azadeh Shakery April, 26, 2007

2 Surveyed Library Systems Top university libraries from “Nation's Largest Libraries by Volumes Held”Nation's Largest Libraries by Volumes Held –Harvard University –Yale University –University of Illinois at Urbana-Champaign –University of California, Berkeley –University of Texas –University of California-Los Angeles –University of Michigan

3 Common Search Options Quick Keyword Search Advanced Search Command Search Course Reserves

4 Common Display Methods Browsable Lists Title lists Ranked list Cross-References

5 Common Services Borrowing –Renew Books, Find a Missing Item, Recall a Checked Out Item Request –Interlibrary Loan, Document Delivery Reference and Research Help –Research Guides, Tutorials, Subject Specialists, Course Specific Research Guides Laptop Borrowing Copying and Printing

Harvard Libraries

7 Search Collections Full catalog –Search for all types of materials Journal titles –Search exclusively for serials (including journals, magazines, newspapers) Digital resources –Electronic resources (including electronic journals, indexes to journal articles, CD-ROMs, etc) Reserves

8 Types of Search Search –To perform a simple keyword search or to browse lists Expanded Search –Allows more control over keyword search –Offers a template to help select various options Command search –Allows to have maximum control over your search –Use a search language that consists of three-letter commands

9 Search Browsing lists –Allows to scroll through lists of authors, titles, call numbers, subject headings, etc. Searching keywords anywhere

10 Search: Browsing a List Allows to scroll through lists (indexes) of authors, titles, call #s, etc Choose an index to browse (e.g., Title) Enter the text for which you like to start browsing (e.g., QUANTUM THEORY OF LIGHT)

11 Search: Searching Keywords Anywhere Find all records that have the specified word or phrase almost anywhere in the record

12 Expanded search Provides an array of options to perform complex keyword searches Search several indexes simultaneously Limit a search by language, location, format, and/or year range Search terms can contain Boolean operators, truncation and/or wildcard characters Author words Title words Title on piece Subject words Series words Publisher Place of publication Form/genre All numbers Call Number … Audio Books Digital journals/serials Manuscripts Maps mixed forms Objects scores or visual

13 Command search Command line method of searching the HOLLIS Catalog Useful for performing complex searches (including limits) The parts of a command search statement are a three-letter field code, =, and a search term List of commands

14 Working with search results List view Sort (title, author, year) Create list of items –Add/Delete/View items –Records from multiple searches can be added to the same list Print/Save/Send Create subset –Will be treated as any result set –Can be combined with other searches or subsets EndNote Filter Manage records with RefWorks Allows authenticated users to keep records for future –Can create folders and put records in folders

15 EndNote A commercial reference management software package Manages bibliographies and references Groups citations into "libraries" User can add a reference to the library Automatically format the citation Can be installed such that its functionality appears in the Tools menu of Microsoft Word for "cite while you write"Microsoft Word Export citation libraries as plain text, Rich Text Format, HTML or XML.plain textRich Text Format HTMLXML Has networking capabilities: files can reside on a central server. No multi-user capabilities for editing a single bibliographic file

16 RefWorks A Web-based commercial citation manager An application for managing references, retrieving bibliographic information, and designing texts in terms of their literature references Store the reference database online and share data with others

17 Harvard University Library LibX Toolbar Right-Click Menu Embedded cues Autolinks

18 LibX Toolbar Enter search words to search the HOLLIS Catalog, or switch to search Harvard's E-Journal List, E-Resources List, or Citation Linker. Search by multiple terms in different fields (author, title, ISBN/ISSN, etc) Add additional search boxes.

19 LibX Right-Click Menu Highlight text on a web page and right-click to get the menu –Search selected text in the HOLLIS Catalog or Google Scholar. –Reload this page via Harvard Access access to Harvard's licensed e- resources when an article is restricted on the Web –Add Selection to Search as... add the text to the search box in the toolbar

20 LibX Embedded Cues LibX places a cue within: –Amazon –Google –Barnes & Noble –Yahoo! Search –Global Books in Print –New York Times Book Reviews Click on the cue to get online access to the article or to see if Harvard owns the book.

21 LibX Autolinks LibX recognizes ISSNs, ISBNs, PubMed IDs and DOIs and turns them into autolinks that may be used to search for specific books and journals

UIUC Library

23 Search Options Quick Search –Search by option (start of title,…) –Set limits (language, location, year of publication, format, place of publication) Advanced Search Course Reserves (Search by instructor or course)

24 Display Options Browsable heading lists Titles list

25 Browsable Heading Lists Results of author or subject search: Related names or subjects that may be useful in refining your search

26 Titles List Results of title, keyword and call # searches How many of the terms appear in the record Which fields of the record contain the term Proximity of search terms

27 Record Display Types Full View –Displays all available bibliographic information about each title. Brief View –Displays selected bibliographic information about each title "More Like This" View –Shows search options available to find titles similar to the one already retrieved –Find similar items by author or other name, by related title, or by subject heading Staff (MARC) View

28 Output Options Print or download records records Store records using MyBookbag Store search strategies using MySearches

29 MyBookbag Use the MyBookbag function to create and store a list of selected titles from one or more searches From MyBookbag you can print or the stored information Up to 1000 items can be stored in MyBookbag

30 My Searches (Saved Search Strategies) Shows a list of searches you have elected to store for future use –Can re-execute searches immediately –Can request regular reminders to re-execute searches in the future Remind periodically Reminded when a specified time interval has elapsed and new records have been added to the database since the last reminder that will meet your search criteria

University of Texas Library

32 Search Options Browse Search Keyword Search Search Commands Reserves Lists

33 Browse search

34 Keyword search

35 Command Search

UC-Berkeley

37 Search Options Quick Search Advanced search

38 Keyword order and closeness in Keyword Search Using n (near) and w (with) To specify the order and closeness of the words in records found. –n and near: Either word can appear first. –w and with: The first word typed must appear first. –n, near, w, or with: the words must be adjacent –A number (1 to 25) after n or w: Specify the maximum number of words between the search words.

University of Michigan Library

40 Search Options Basic Search Advanced Search Command Search

41 Personalization Options Search Tools enables to personalize your environment –Create your own database lists –Save records that you find interesting for future reference –Define your preferences for the display of results. –Provides the following options: My Shelf My Databases My e-Journals My Saved Searches / Alerts My Preferences

Yale University Library (very similar to UIUC library)

43 Search Options Simple search Advanced search Course reserves

44 Ranking Factors Uniqueness of search terms within the database Proximity of search terms to each other within the record Number of different search terms present in a record Number of times a search term occurs in the record fields (e.g., subject heading field, author field, title field).

45 Discussion How can these systems be improved? –Better ranking –Personalization –Recommendation –Grouping/Navigating results –Faceted search –…

Thank You