Minibus Case Study - Goldsmiths Neil Rogers Sports Development & Activities Manager

Minibus Case Study Our Need for Transport –Sports Clubs : ULU regional leagues & BUSA SE –Societies –Office Modes of Transport –Public Transport –Hired Coach –Private Vehicle –Students’ Union Minibus(es)

Minibus Case Study Goldsmiths’ Minibus –Minibus purchased in 2000 over 4 years (£23,322) –Annual Running Costs : c. £3,000 + fuel –2nd-hand value : c. £6,000 Conditions of Use <2003 –‘Section 19’ : EU license for 2yrs, over 21 etc. –Driver approval = ‘spin round the block’ –No system for establishing priority use –No user guidelines issued Administration <2003 –No regular vehicle checks/ cleaning –Use/ mileage/ damage records not kept –Student fuel receipts reimbursed in full

Minibus Case Study SAFETY - Best Practice : –more formally ascertaining driver competency –a system of comprehensive vehicle checks –clarifying the extent of legitimate use with our insurers –issuing guidelines for drivers ADMINISTRATION - Ongoing Issues : –lack of effective systems for collection and return –lack of systems for monitoring cleanliness –lack of systems for monitoring mileage/fuel

Minibus Case Study Driver Lewisham Community Transport Scheme –Local MiDAS training provider (Theory + Practical = £60/driver) –Membership : £20/year, inc. training of 2 drivers –Provide 4 ‘pool’ £20/day (or 70p/mile) inc. fuel, for use by members (Community groups, Charitable organisations) But also ….. –Option 1: ‘Broker’ our own vehicle over Summer/Xmas –Option 2: We donate vehicle for credit to 2nd-hand value –Option 3: ‘Broker’ all year round, with priority booking

Minibus Case Study Option 3 : broker our Vehicle through the CTS ‘pool’ –LCTS train ALL drivers for FREE (12 in ‘04/05) –Formal guidelines issued to Drivers –Access to additional vehicles thru ‘pool’ (eg. Wed and Sat) –Bookings advised centrally thru Sports Office –10wk. MOT’s, and cleaned after each use –Minibus has permanent vehicle-specific fuel-card –Calculate detailed breakdown of use/ mileage/ passengers –Cheaper running costs : CTS Fleet insurance –We pay ALL costs … but get ALL income from hires by other Community & Charity Groups

Minibus Case Study Benefits : –Minibus MAKES money for the Students’ Union!! –We have access to extra vehicles when we need them –All drivers appropriately trained –No administration burden for Students’ Union Transport Regulations –Also clarified situation for other methods of transport (eg. Private Vehicle Registration Form), priority usage, parity in terms of reimbursing travel costs to students etc.

Minibus Case Study