R*STARS Relational Standard Accounting & Reporting System

2 Overview ~The accounting system of the State Treasurer’s Office ~R41 = Agency Code for UMBC ~Only method of transferring to/from other Institutions & Agencies ~ 2 categories of accounts: §Appropriated & Unappropriated

3 A c c o u n t s  B3100  B3120  B3124  B3134  B3199

4 Appropriated Account ~B3100 ~Is UMBC’s State funded budget ~Recognition of revenue & charge of expenditures is applied  Fund 40, 43, 46, 48 ~All R41Transactions ›Deposits, payments, journal entries ›InterAgency transactions “to” other Universities & Agencies [processed by AP] ~PeopleSoft GL is reconciled to B3100

5 Unappropriated Accounts ~All Others: B3120, B3124, B3134 & B3199 ~Are actually clearing accounts ~No Fund ~Each must be cleared to B3100 ~Transactions in these accounts do not officially affect the budget until moved to B3100 ~Via automated offset process or manual journal entry [Tcode is the catalyst]

6 Unappropriated Accounts ~B3120 – Payroll ~B3124 – InterAgency & Pcard ›Transactions initiated at other Institutions & Agencies, including USM Universities ~B3134 – Treasury deposits (CCD) ›All cash & credit card transactions ~B3199 – Chargebacks ›Reversal of cash & credit card transactions ›Treasury office also treats as a default account

7 T - Codes ~Conveys to R*STARS whether a transaction is an increase or decrease to revenue/expense ~Revenue: 410=increase411=decrease ~Expenditure: 412=decrease 413=increase ~Special 4-digit Tcodes are used to clear unappropriated accounts [utilizes the same codes above, with an additional digit in the first position]

8 P C A ~An important code in R*STARS ~Program Cost Account ~Indicates “where” a transaction will post ›Appropriated or Unappropriated

9 Object Code ~Comptroller’s Object Code ~Another important code in R*STARS ~Indicates “what” the transaction will post as: ~Typical codes: ›8337 = revenue ›1537 = expense

10 Translation fund pr-fin account PS: UMBC Agency PCA object R*: R

11 UMBC Info for R* Transfer ~The vital information:  Agency = R41  PCA = (posts to B3124)  Object Code = 8337 (rev) or 1537 (exp) ~Non-vital, but very important:  Description – should be something that will assist in identifying the transaction. This is a reference field, so make it unique to you, such as department, a POC, an invoice or reference number, etc. ~Financial Accounting:  To assist Financial Accounting with identifying the transfer in R*stars, the R*STARS Notice Form should be completed and forward to the department. The form is located on the Financial Services website: under Financial Services Forms.  A sample form is attached

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13 Available Tools ~Monitor account activity & balances online in FMIS ›Able to track daily changes ›Able to drill down to transaction detail ~DAFR reports ›Daily – shows the latest postings to R41 [all transactions, including R41 generated], in detail ›Monthly – shows all postings for the month, by date, without detail

14 F Y I ~USM Agency Codes: §R23 – Bowie R32 – UMCP §R24 – TowsonR35 – UMES §R26 – FrostburgR40 – UMUC §R27 – CoppinR41 – UMBC §R28 – UB R44 – UMCES §R29 – SalisburyR45 – UMBI §R31 – UMBR46 – USM Office