1 The Office of Planning and Budget and The State Accounting Office Presents Feeder System I (AP, AM, AR to GL) PeopleSoft Reconciliations March 2007

2 Facilitators Bart Haberbosch Manager, Business Strategy (SAO) Donnie Doctor Business Strategy (SAO)

3 I.Session Facilitators II.Getting Started Why Are You Here?Why Are You Here? Tools Needed For ReconciliationTools Needed For Reconciliation Key Concepts for Basic UnderstandingKey Concepts for Basic Understanding III.The Sky’s the Limit Flow DiagramFlow Diagram Reconciliation Template and FormatsReconciliation Template and Formats Procedures Procedures IV.Summary and Wrap Up V.Questions Agenda

4 Why Are You Here?  Financial Management Process and Procedures Project recognized need to develop training at the appropriate levels  2006 Audit Report Findings  Reconciliation of Sub-system Ledgers (AP, AM, AR) to the General Ledger in SAO PeopleSoft Financials  To understand what is required of the agencies to ensure their Sub-system Ledgers balance to the General Ledger. their Sub-system Ledgers balance to the General Ledger.

5 Tools Needed For Reconciliations User must:  be familiar with Excel  have access to PeopleSoft applications to run queries and reports, etc.  understand your Agency’s Business Processes and how you translate data (inputs) into PeopleSoft.

6 Key Concepts for Basic Understanding User must:  understand the overall flow of data through PeopleSoft from various entry points  understand how PeopleSoft extracts detail data for summary to create journals to the General Ledger

7 The Sky’s the Limit – Feeder System I Reconciliations (AP, AM, AR to GL)

8 Reconciliation Template and Formats Imbedded Microsoft Word documents are listed below: –Double Click on the Word icon (this will open the reconciliation document for detail steps to follow) –Double Click each of the two package icons: the first icon is Reports & Queries and the second icon is for Templates Asset Management (AM) Reconciliation, Reports & Queries and Templates Accounts Receivable (AR) Reconciliation, Reports & Queries and Templates Accounts Payable (AP) Reconciliation, Reports & Queries and Templates

9  Check for other available courses and sessions at the SAO website (OPB will have a link on their website directing others to the SAO website)  Sign up for future training when the announcements go out  Stay up to date on the project by frequently visiting the SAO web site Summary and Wrap Up

10 Questions