Successfully Implementing Student Account Creation using Directory Business Interlink, Sign- On PeopleCode and Communications (3 C’s) USM PeopleSoft Conference

Andy Wolodkin, Database Administrator, Frostburg State University Heidi Diaz, PeopleSoft Administrative Assistant, Frostburg State University Presenters

This presentation will focus on the creation of student accounts using the Directory Business Interlink and Sign-On PeopleCode with Microsoft Active Directory on a Windows 2000 server. Some of the points we will be discussing will include:  Setting up the Directory Interlink  Customizing Sign-On PeopleCode  Setting Up Communication Tables and Extracting Data  Designing Communications (to notify students of account information)  Creating a Mass Assign Communication Summary of Presentation

Directory Authentication

User Profile Caching

User Profile Caching Optional

SignOn PeopleCode

Single SignOn

Directory Group Import

Directory Group Import Attributes

Process Directory Group Import

Roles Dynamic Members

Assign Directory Groups

Roles Dynamic Members

App Messaging Monitor

Communications Why are communications important?  Communications are important so that you can track the times that you have communicated with students.  It gives you the ability to give information to a large number of students.

Two Ways to Assign Communications Mass Change Definition Mass Communication Assign

Advantages of a Mass Communication Assign  It provides more flexibility in what information you can extract from a query. Mass change only provides you with predefined fields.  It provides more functionality for areas that traditionally haven’t been able to use Mass Change/Letter Gen ( i.e. HR, Student Records)

Disadvantages of a Mass Communication Assign  Will not be helpful if you are not familiar with PeopleSoft query.  You have to be knowledgeable about the processes in a Mass Communication Assign (not for the inexperienced.)  You can’t use it for administrative functions where the variable data is not the same for everyone.

Complete PS Communication Setup Step 1: Setting Up the Standard Letter Table Step 2: Setting Up the Communication Context Table Step 3: Setting Up the Communication Category Table Step 4: Setting Up the Communication Speedkey Table Step 5: Attach Communication to a 3 C’s Group

Navigation to Setup Communication Tables

Setting Up the Standard Letter Table

Standard Letter Table cont…

Setting Up the Communication Context Table

Setting Up the Communication Category Table

Setting Up the Communication Speedkey Table

Attach Communication to a 3 C’s Group

Communication Process 1.Create a query to identify recipients. 2.Extract data and save to a.csv or.xls file. 3.Create and set up the letter template. 4.Merge the letter with the data extract. 5.Print the letters. 6.Extract the EmplID from the above query output and run that list through the Mass Communication Assign Process.

Extracting Data from PeopleSoft  Create a query using Application Designer to pull data from the PS system.

Extracting Data from PeopleSoft cont…  Run query to download results into a.csv file or an.xls file.

Letter Creation

Merging the Data into the Letter  Create a letter merge in Microsoft Word. (Tools>Mail Merge) 1. Open the letter template that you created. 2. Open the.csv or.xls file you created by running the query. 3. In the letter, insert the merge fields, which are the placeholders that tell Microsoft Word where to insert data from the data source. 4. Merge the data from the.csv or.xls file into the main document. 5. Each record in the.csv or.xls file produces an individualized letter.

Extracting Data from PeopleSoft cont…  Extract Emplids from.csv or Excel file and paste them into a TextPad file.

Extracting Data from PeopleSoft cont…  Name the file and save it to an area of your choice.

Mass Communication Assign Process

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Checking on Communications Build Community>Communications>Use>Communication Management

Contact Info  Andy Wolodkin  Heidi Diaz

Q&A