Audrey Villaro Craig Croteau Nirav Shah Stella Zayets

Scope Overview Team Charter, Project Charter, Goals and Objectives, Description, Scope, Assumptions, Constraints and Stakeholder Analysis Process Project Life Cycle Work Breakdown Structure MoneyCost Baseline RiskRisk Management TeamResponsibility Assignment Matrix Communication Plan

Mission: By working together as a team we will sharpen and formalize our project management skills resulting in a successfully (B+ or better) completion of course PMx470 all the while keeping a sense of humor and enjoying the process.

Values: Respect in the form of contributing and communicating as professionals to meet agreed upon deadlines and obligations. Ground Rules: with an open mobile phone policy. Members are to check their daily and respond appropriately. NO disappearing acts without prior team notification.

Company: Critical Path Renewables (CPR) Solar Project Consulting/Design/Implementation Vision Statement: Implement renewable energy projects that provide business and financial advantage to our clients. Client: Liberty Ship Way Office Buildings

Project Goals:  Reduction and predictability of building operational costs  Increase building profitability  Increase market ability resulting in high occupancy and premium rates  Environmental stewardship Solar Project Objectives:  Offset % of electric bill with renewable energy  Operational by June 1st, 2011

Implement a solar power system that offsets % of buildings electric bills. Based on current electric use system sizing and cost are as following: Building 10/20: 452 kW DC / 394 kW ACEst. Cost $2,922,384 Building 28: 135 kW DC / 118 kW ACEst. Cost $ 875,231 Building 30: 280 kW DC / 243 kW ACEst. Cost $1,802,385

In Scope: 1)Project Management (PMP Best Practices) 2)Feasibility & financial analysis 3)Conceptual design 4)Project plan 5)Deliverables (RFP, Rebate Documents, Owner Manual) Not in Scope: 1)Landscaping 2)Building Modification / Upgrade 3)Re-Roofing 4)Environmental Impacts Study 5)Soils Engineering 6)Structural Engineering 7)Project Construction

 Company can use tax advantages  Space is available to locate the system  Direct sunlight is available  Building structural viability  Shading  Building Codes / Fire Codes  Property use

StakeholderExpectations Building owners 25yr IRR (Internal Rate of Return) > 8% Building occupants Business continuity and renewable energy Team Critical PathOn time on budget bonus Solar Company (Construction)Accurate project information PG&EMeet set milestones and requirements Marin Energy Authority (Funding) Production of renewable energy as predicted

Develop Project Charter Define Project Objectives Feasibility Assessment Financial Analysis Prepare Project Documents Initiation

Planning Financing Preliminary Design/Engineer Placement Options RFP Vendor Selection Permit Submission Preliminary Project Schedule Initiation

Execution Finance Secured Design Approved Placement Identified Permit Approved Construction Initiation Planning

Monitoring/ Controlling Contracts Status Report Inspection/Acceptance Procedure Review/Approve Invoice/ Cost Rebate Program Documents Supplies/System Delivery Update Project Schedule Scope Change Planning Execution Initiation

Acceptance/Closeout Municipalities Signoff PG&E Signoff Customer Acceptance Owner’s Manual Warranty Documents Initiation Planning Execution Monitoring/ Controlling

Cost by Phase Initiation/Planning $650,000 Execution $4,580,000 Monitor/Control $110,000 Acceptance/Closeout $20,000 Total $5,360,000

Risk DescriptionTriggerMitigation StrategyContingency PlanProbabilityImpact Rebate Amount ChangeTracking chartSend in Rebate ApplicationN/AHighMed Change in solar project teamTeam Member on/offAgenda set in placeHire New MemberLow Change in Building OccupancyNotificationLonger term leasesAdjust system sizesLowHigh Equipment Availability/Delivery Limited Supply Equipment ForecastHave Multiple SuppliersLow Contractor PerformanceOff-Schedule Require Construction Schedule Alternative ContractorLow Building Structural viabilityBuilding Codes Preliminary Engineering Assessement Structural ReinforcementLow WeatherSeasonsTrack WeatherSchedule FlexibilityMedLow TheftEquipment left outSecure Equipment Heavy Security during off hours Low Car Port feasability/Soil Stability Loose SoilEngineering TechniquesOn-site AnalsyisLow Change in electric demandElectric bill fluctuationN/Aresize systemLowMed

Communication Plan Communication Type Objective of Communication MediumFrequencyAudienceOwnerDeliverable Kickoff Meeting Introduce the project team and the project. Review project objectives and manaement approach. Face to FaceOnce Project Sponsor Critical Path Team Stakeholders Critical Path Team Agenda Meeting Minutes Project Team Meetings Review status of the project with the team Face to Face Conference CallWeeklyCritical Path Team Agenda Meeting Minutes Technical Design Meetings Discuss and develop technical design solutions for the project Face to FaceAs NeededProject Technical Staff Construction Manager Agenda Meeting Minutes Monthly Project Status Meetings Report on the status of the project to management Face to Face Conference CallMonthlyCritical Path Team Agenda Meeting Minutes Project Status Reports Report the status of the project including activities, progress, costs and issues Monthly Project Sponsor Critical Path Team Construction Manager Critical Path Team Project Status Report

 Construction inspections and sign-off  PG&E permission to operate (PTO)  Customer Sign-off  Rebate Incentive Claim Form  Operator’s Manual and Warranty Documentation