School Facilities Construction Commission Project Overview Facilities Inventory and Classification System (KFICS) Student Achievement through High Performance Schools October 2011

KFICS Classification Tools – By Cost or Investment 2 Condition + Suitability + Technology Needs Budget ($) = Kentucky Facility Index (KFI) Kentucky Facility Index: Current Replacement Value ($) SUMMARY of Cost or Investment Budget Classification Tools  FCI (Condition Index)  KSI (Suitability Index)  KTI (Technology Index)  KFI (Kentucky Facility Index)

KFICS Benchmark Metrics – Condition FCI Industry “standards”: FCICondition <.05Good.05 thru.10Fair.10 >Poor Industry “standards”: FCICondition <.05Good.05 thru.10Fair.10 >Poor Needs Budget of 10K CRV of 100K 10, ,000 =.10 FCI EXAMPLE: Condition Needs Budget ($) = Facility Condition Index (FCI) Condition Index: Current Replacement Value ($) Average existing: ~.25 to.35 ~ is a flag to consider major renovation or demolition 3

KFICS School Condition Data and Criteria 4 Replacement Cost Model

KFICS Building / School Condition Score 5

Knowing What You Have: Condition Concepts Deferred Maintenance Example: 20 year rooftop HVAC unit 2011 Installed Unit “expired” in 1980 and was unfunded for replacement Unit is 50% used; predict renewal budget for 2020

KFICS: Managing Facility Failures  Three types of failures A. Early (warranty period) B. Intrinsic C. Wear-out (run to failure)  Actionable investments to extend life during the Intrinsic Period (A&B)  Investments to manage failure risk in the Wear- Out period (C) 7 Early Failure Period Intrinsic Failure Period “Useful Life” Wear -Out Period “Run to Failure” 0 Time Failure Rate h(t) Component Failure Curve A B C Source: Engineering Statistics Handbook

FCI vs. Facility Age 8 65% 60% (Total Renovation) 30% (roof, HVAC) KDE Renovation Points

SUMMARY of Criteria Classification Tools  Condition Score (1- FCI)  Suitability Score (Scored Points / Possible Points)  Technology Score (Scored Points / Possible Points)  Kentucky School Score (KSS) 9 KFICS Classification Tools – By Criteria (Condition Score *.75) + (Suitability Score *.20) + (Technology Score *.05) = Kentucky School Score (0 – 100) Kentucky School Score :

KFICS Criteria - Suitability / Technology Scoring 10

11 KFICS Criteria - Suitability / Technology Scoring

KFICS Criteria - Suitability / Technology Models 12

KFICS Scoring Weights  Condition = 75% of School Score  Suitability = 20% of School Score  Technology = 5% of School Score 13

Required Investment Benchmarks  The First Set of Benchmark Metrics is based on Cost or Required Investment: 14 Index Formula or Calculation Max/ Minimum Values Kentucky Facility Index (KFI) (Repair$ + Suitability$ + TechRead$) / Replace$ Worst % | Best 0% Kentucky Suitability Index (KSI) Ratio of Suitability cost / Replacement valueWorst 35% | Best 0% Kentucky Technology Index (KTI) Ratio of Technology cost / Replacement valueWorst 1.77% | Best 0% Facility Condition Index (FCI) Ratio of Repair cost / Replacement valueWorst % | Best 0%

Criteria Scoring Benchmarks  The Second Set of Benchmark Metrics is built on Criteria Scoring: 15 Index Formula or Calculation Max/ Minimum Values Condition Score(1-FCI %) times 100Worst 0 | Best 100 Suitability Score Criteria Based Scored Points / Possible Points Worst 0 | Best 100 Technology Score Sum of Points for Technology Criteria Scored Worst 0 | Best 100 School Score(Condition Score *.75) + Suitability Score *.20) + (Technology Score *.05) Worst 0 | Best 100

Scores for Recently Renovated Building Investment Requirements Condition Index Criteria Scoring Repair:$0KFI:2.24% Condition Score: Suitability:$269,574KSI:2.24% Suitability Score: Tech Readiness: $0KTI:0.00% Technology Score: Replace- ment Value: $12,034,410FCI:0.00%School Score:

Scores for Older Non-Renovated Building Investment Requirements Condition Index Criteria Scoring Repair:$7,329,689KFI:93.58% Condition Score: Suitability:$1,470,080KSI:15.50% Suitability Score: Tech Readiness: $76,220KTI:0.80% Technology Score: Replace- ment Value: $9,485,000FCI:77.28%School Score:

District FeedBack System 18 Archived report versions Web-based report review comments from district KDE response on actions taken PDF School Report