Implementation Phase Great Prairie AEA - December 2012 Iowa Support System for Schools in Need of Assistance TODAY’S AGENDA Event versus Process Monitoring the Action Plan Monitoring Professional Development Data for Monitoring Progress

2 Audit Phase Diagnosis Phase Implementation Phase Evaluation Phase Design Phase "Event versus Process“"Event versus Process“ > How has your SINA team embraced an improvement process versus attending an event?

Today you will... Increase your understanding of the Implementation Phase Answer implementation questions Access tools to assist with monitoring and evaluating the implementation of : – your action plan – your professional development – the impact on student success & teacher behavior AND Learn from SINA building teams with previous implementation experience. 3

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Why Monitor Implementation of the Action Plan? TO GATHER AND USE DATA IN ORDER TO: Monitor expected changes for teachers and students Adjust the action plan Make informed decisions about the impact Source: Iowa Professional Development Model – Tool2(cycle)4 Tool can be found on page 56 of the Implementation Section 2011 GPAEA 5

Charting the Journey What are the key actions in the action plan? How did you (or will you) communicate the action plan to stakeholders? What questions do you have about the implementation of the action plan? What are the ‘next steps’? Leave Blank Until Later 2011 GPAEA6

7 SINA Implementation Action Plan Professional Development Assessment Evaluation Questions Requires ongoing Specifies Monitors Student Success Teacher Behavior Determine impact on… 4 Key Components of Successful Plans 1)Administrators are supportive and actively involved 2)Adequate time provided 3)Teachers given frequent opportunities to collaborate 4)Adequate resources allocated How will data be collected? Who will collect these data and when? How will data be shared and with whom? How will the data be analyzed? How often and how will implementation data be compared with formative student achievement data? IPDM Monitor Student Achievement Monitor Teacher Behavior Structure for Teacher Collaboration Adjust Training and Supports What are students/teachers experiencing? Are students showing learning gains? Should we increase/decrease our use of certain strategies? What tools are needed to monitor progress? 2011 GPAEA

Implementation of the Action Plan Can Be Successful When… Administrators are supportive and actively involved Adequate time is provided Teachers are given frequent opportunities to collaborate Adequate resources are allocated 2011 GPAEA 8

Questions to ask when preparing to Monitor the Implementation of an Action Plan… How will data be collected? Who will collect these data and when? How will data be shared and with whom? How will the data be analyzed? How often and how will implementation data be compared with formative student achievement data? Source: Adapted from the Iowa Professional Development Model ( GPAEA 9

Tools and Tips to Assist with Monitoring Implementation of the Action PlanTools and Tips to Assist with Monitoring Implementation of the Action Plan (linked) Agenda for Implementation Team Action Plan Implementation Review Charting the Actions (Gantt chart) Checklist for Monitoring Implementation Checklist for Monitoring Implementation from NWAEA KASAB Tool Template Monitoring Key Activities Monitoring Promotion of the Action Plan 2011 GPAEA 10

Putting the Pieces Together How could you use each of these tools to help you monitor the implementation of your plan? How could you make changes to improve these tools? What other tools do you use to monitor your plan? 2011 GPAEA 11

Charting the Journey What are the key actions in the action plan? How did you (or will you) communicate the action plan to stakeholders? What questions do you have about the implementation of the action plan? What are the ‘next steps’? 2011 GPAEA 12

13 SINA Implementation Action Plan Professional Development Assessment Evaluation Questions Requires ongoing Specifies Monitors Student Success Teacher Behavior Determine impact on… 4 Key Components 1)Administrators are supportive and actively involved 2)Adequate time provided 3)Teachers given frequent opportunities to collaborate 4)Adequate resources allocated How will data be collected? Who will collect these data and when? How will data be shared and with whom? How will the data be analyzed? How often and how will implementation data be compared with formative student achievement data? IPDM Monitor Student Achievement Monitor Teacher Behavior Structure for Teacher Collaboration Adjust Training and Supports What are students/teachers experiencing? Are students showing learning gains? Should we increase/decrease our use of certain strategies? What tools are needed to monitor progress? 2011 GPAEA

Professional Development to Support Student Achievement “When schools become places for teachers to learn, they also become schools on the way to improvement.” - Gentile, GPAEA 14

Why Monitor Implementation of Professional Development? TO GATHER AND USE DATA To monitor the implementation of professional development content IMPACT To monitor IMPACT on student learning and teacher behavior To adjust the professional development plan Source: Iowa Professional Development Model – Tool2(cycle)4 Tool can be found on page 56 of the Implementation Section 2011 GPAEA 15

Collaboration/ Implementation Two consistent findings in research:  Much of the content of training is never implemented in classrooms - 12% with fidelity. power of collaborative work  Successful implementation of professional development uses the power of collaborative work of teachers to solve problems and change practice Two consistent findings in research:  Much of the content of training is never implemented in classrooms - 12% with fidelity. power of collaborative work  Successful implementation of professional development uses the power of collaborative work of teachers to solve problems and change practice 2011 GPAEA 16

2011 GPAEA 17

Collaboration/ Implementation The Iowa Professional Development Model provides structure for teacher collaboration. Examples include: – rehearsing lessons – planning lesson together – observing each other – studying data – solving problems related to using new strategy The Iowa Professional Development Model provides structure for teacher collaboration. Examples include: – rehearsing lessons – planning lesson together – observing each other – studying data – solving problems related to using new strategy 2011 GPAEA 18

The Myth of Linearity…NOT SO! 2011 GPAEA 19

Collaboration/ Implementation Monitor the IMPACT of professional development on student success and teacher behavior: – What are students/teachers experiencing? – Are students showing gains? – Should we increase/decrease our use of certain strategies? Data help teams to make decisions about how to adjust the training and the supports provided to teachers Monitor the IMPACT of professional development on student success and teacher behavior: – What are students/teachers experiencing? – Are students showing gains? – Should we increase/decrease our use of certain strategies? Data help teams to make decisions about how to adjust the training and the supports provided to teachers 2011 GPAEA 20

2011 GPAEA Tools to Monitor PD Implementation  Building/district Tools  Math Implementation Log  Observation Walkthrough: Elementary  Observation Walkthrough: Middle School  Principal Checklist for Math  Reading Comprehension Implementation 21

Putting the Pieces Together How could you use each of these tools to help you monitor your professional development? How could you make changes to improve these tools? What other tools do you use to monitor your professional development? 2011 GPAEA 22

Helpful Hints for Monitoring Implementation of Professional Development Consistently looking and analyzing data Frequent productive meetings Not expecting miracles 2011 GPAEA 23 Lessons learned from SINA 2/SINA 3/SINA 4

Charting the Journey What are the key actions in the action plan? How did you (or will you) communicate the action plan to stakeholders? What questions do you have about the implementation of the action plan? What are the ‘next steps’? 2011 GPAEA 24

25 SINA Implementation Action Plan Professional Development Assessment Evaluation Questions Requires ongoing Specifies Monitors Student Success Teacher Behavior Determine impact on… 4 Key Components 1)Administrators are supportive and actively involved 2)Adequate time provided 3)Teachers given frequent opportunities to collaborate 4)Adequate resources allocated How will data be collected? Who will collect these data and when? How will data be shared and with whom? How will the data be analyzed? How often and how will implementation data be compared with formative student achievement data? IPDM Monitor Student Achievement Monitor Teacher Behavior Structure for Teacher Collaboration Adjust Training and Supports What are students/teachers experiencing? Are students showing learning gains? Should we increase/decrease our use of certain strategies? What tools are needed to monitor progress? 2011 GPAEA

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Implementation/ Formative Data Collection Tool 2011 GPAEA 27

March Session… Monitor - Collaborate - Reflect - Adjust Dates March 6 in Ottumwa 8:30-11:30 March 7 in Burlington 8:30-11: GPAEA 28

What Is “The Implementation Dip”? Literally a dip in performance and confidence as one encounters an innovation that requires new skills and new understandings Feelings associated with the “dip” include anxiousness, fearfulness, confusion and cautiousness 2011 GPAEA 29

BEWARE OF… The Implementation Dip “One of our most consistent findings and understandings about the change process in education is that all successful schools experience “implementation dips” as they move forward. -Michael Fullan 2011 GPAEA 30

How Effective Leaders Deal with the “Dip” They know that change is a process, not an event. They don’t panic, they manage the “dip” They encourage staff to continue with their efforts. They “launch” an initiative and make adjustments based on data. They listen GPAEA 31

REMEMBER… Key “Jobs” as you implement your plan Meet regularly to monitor progress Have a focused review process Maintain the focus and endurance of the plan Include appropriate LEA and AEA members in your team Communicate and celebrate the progress 2011 GPAEA 32