Jay Grimes Carl Holman x116 Brent Appell ISBE Regional Financial Consultants

Agenda for today Illinois Program Accounting Manual ISBE reports General State Aid Transportation Special Education School District Financial Profile

Illinois Program Accounting Manual Introduction  Fund Accounting  Balance Sheet Accounting  Revenue Accounting  Expenditure Accounting

FUND ACCOUNTING  Independent fiscal & accounting entity  Two fund minimum Educational Fund Operations & Maintenance Fund

FUND ACCOUNTING (continued)  Nine available funds Educational Fund Operations & Maintenance Fund Bond & Interest Fund Transportation Fund Municipal Retirement/Social Security Fund

FUND ACCOUNTING (continued)  Nine available funds (continued) Site & Construction/Capital Improvement Fund Working Cash Fund Rent Fund Fire Prevention & Safety Fund

FUND ACCOUNTING (continued)  Two self-balancing groups of accounts General Fixed Assets General Long-Term Debt

BALANCE SHEET ACCOUNTING  Assets  Liabilities  Fund Balance

ILLINOIS PROGRAM ACCOUNTING/ ANNUAL FINANCIAL REPORT – BALANCE SHEET

REVENUE ACCOUNTING  Represent receipt of cash  Four sources Local Flow-through State Federal

ILLINOIS PROGRAM ACCOUNTING/ ANNUAL FINANCIAL REPORT - REVENUES

EXPENDITURE ACCOUNTING  Represent payment of cash  Eleven classification groups Fiscal Year Fund Source of Funds Instructional Organization Operational Unit

EXPENDITURE ACCOUNTING (continued)  Eleven classification groups (continued) Function Object Job Classification Activity Term Subject Matter Area Program

ILLINOIS PROGRAM ACCOUNTING/ ANNUAL FINANCIAL REPORT - EXPENDITURES

ILLINOIS PROGRAM ACCOUNTING Expenditure Account Numbers

ILLINOIS PROGRAM ACCOUNTING Balance Sheet Account: Interfund Loan (Working Cash Fund to Transportation Fund) FundAccount #

ILLINOIS PROGRAM ACCOUNTING Revenue Account: Received State Funds for the Professional Development Block Grant FundAccount #

ILLINOIS PROGRAM ACCOUNTING Expenditure Account Payment for Superintendent Search FundFunction #Object #

General State Aid

Minimum Time Requirements Claimable Enrolled Students 1 Credited Day½ Credited Day1/6 Credited Day Kindergarten & First Grade Enrolled Full Time 4 clock hours (240 minutes or more) 2 clock hours (120 minutes or more) Kindergarten – Half Day 2 clock hours (120 minutes or more) First Grade – Enrolled Part-time 1 per class hour of 40 minutes or more

Minimum Time Requirements Claimable Enrolled Students 1 Credited Day½ Credited Day1/6 Credited Day Grades 2 through 12 – Enrolled Full-Time 5 clock hours (300 minutes or more) 2-1/2 clock hours (150 minutes or more) Grades 2 through 12 – Enrolled Part-Time 1 per class hour of 40 minutes or more Handicapped Children – Between 3 and 6 years of age 4 clock hours (240 minutes or more) Not less than 1 clock hour (60 minutes) Homebound/ Hospitalized Students 4 clock hours (240 minutes or more) 1 clock hour (60 minutes)

Days Creditable Toward Meeting 185-Day Calendar Requirements Designated Day65431Unspecified Opening, first, last, or closing dayX Regular Attendance - Kindergarten & First Grade X Regular Attendance - Second through Twelfth Grade X Half Day -Teacher Institute, Parent- Teacher Conference, School Improvement, or Parent Institute X Adverse Weather Condition Day(s)X Energy Shortage Day(s)X Daily Multiple SessionsX

Pupil Transportation: Pupils

Pupil Transportation: Mileage

Pupil Transportation: Expenditures

School District Financial Profile Fund Balance to Revenue Ratio Expenditure to Revenue Ratio Days Cash on Hand Remaining Short Term Debt Capacity Remaining Long Term Debt Capacity

Fund Balance to Revenue Ratio 4 Greater or equal to 25% 3 Less than 25% but greater or equal to 10% 2 Less than 10% but greater or equal to 0% 1 Less than 0%

Expenditure to Revenue Ratio 4 $1.00 or less 3 $ $ $ $ Greater than $1.20

Days Cash on Hand 4 At least 180 days 3 90 to 180 days 2 30 to 90 days 1 Less than 30 days

Percentage of Short- and Long- Term Debt Remaining 4 Greater than or equal to 75% 3 50 to 75% 2 25 to 50% 1 Less than 25%

Weighting the Score 35% of total score Fund Balance to Revenue Ratio Expenditure to Revenue Ratio 10% Days Cash on Hand Remaining Short-Term Debt Capacity Remaining Long-Term Debt Capacity

Profile Designations Financial Recognition 4.00 – 3.54 Financial Review 3.53 – 3.08 Financial Early Warning 3.07 – 2.62 Financial Watch 2.61 – 1.00

Designation Breakdown Recognition Review Early Warning Watch