ExACCT Software Presentation (version 5.5) January 2007

After you start the program, the following menu appears: Logon to ExACCT (1) Enter ExACCT User ID (2) Enter ExACCT password (3) Change password, if prompted (4) Click OK Note: If using first time, your User ID and password are “Admin”. You will be prompted to change the password. If existing user, enter your ExACCT login ID and password. Logon

Main Tool Bar: First Record Next Record Save Delete Record Sort Descending Undo Spreadsheet View Close Page Previous Record Last Record Add New Record Sort Ascending Search/ Find Tool Bar

If you have not already done so, you must select the order that the SubAccounts (contribution types) are shown prior to completing any census data. To do so, follow the steps below. (1) Click on Tools (2) Click on Set SubAccount Order (3) Click on Clear, then click in the box next to the subaccounts in the order in which you would like them to appear. For example, order the subaccounts in the same order as your payroll records. (4) Click on Update then click on Exit Establish SubAccount Order

Step #1. Update/Add Employee Data

Step 1: Update/Add Employee Data To update Employee Information or Add Employee Data, Click on File, Employee, Employee Maintenance.

Step 1: Update/Add Employee Data After entering Employee Maintenance, your first existing employee record will be displayed. Records are sorted alphabetically by last name. Update any information that is inaccurate.

To add a new record for a new employee: (1) Click the New Record icon (2) Add census data, including address information (3) Use the Tab key To move to next field (4) Press “Save Record” to save new employee record Note: You must press “Save Record” or the data will not be saved. New employees can be imported through Employee Maintenance. For more information, see Step 1: Update/Add Employee Data

Step #2. Build or Import Census

To build census from contributions, follow these steps and see the “Build Census From Contributions” detailed instructions on eSponsor at (1) Click on File (2) Click on Census (3) Build Census from Contributions Step 2: Build Census

Then: (1) Type in the Plan Year and select a Plan Number from the drop down list. (2) Click OK Step 2: Build Census

If you have already built your census during the year and want to re- build, a warning box will appear stating that current census reports exist. If you continue, these records will be replaced. Click Yes to continue Step 2: Build Census

A box will appear stating the number of records that have been processed. (1) Click OK to close this box At this time, your census records have been created and are ready to be reviewed. Shows number of census records created Step 2: Build Census (2) click CANCEL to close the Build Census box

Alternatively, you can import a full plan year’s census data. Detailed “Import Census Data” instructions are available on eSponsor at including sample spreadsheets. (1) Click on File (2) Click on Import Note: Sample spreadsheets can be downloaded from Step 2: Import Census

Sample Spreadsheet to import census data into ExACCT

Importing Census Data: Select the file type from the drop down box Step 2: Import Census

Importing Census Data: (1) Search for the file name by clicking on Browse or type the file name and press ENTER. (3) Select the Plan Number from the drop down box. (4) Enter Current Plan Year (5) Click on Continue (2) Choose the Source Worksheet and the Destination Table Step 2: Import Census

Importing Census Data: (1) You must enter an Import Specification Name. This is something that you will choose. Then hit your tab key. (2) If your file contains column headings, you will want to click on Yes. Step 2: Import Census

Importing Census Data: (1) These fields automatically populate from your spreadsheet (2) You then need to map all fields to the ExACCT information. (3) Click on Save Spec after fields have been mapped. (4) Click on Import. Step 2: Import Census

Step #3. Update Census Data

Once all new employees are added through Employee Maintenance and census data is built/imported, you are ready to review the information: (1) Click on File (2) Click on Census (3) Click on Census Information Step 3: Update Census Data

(1) Select Plan Number and type in the Plan Year (2) Click OK Step 3: Update Census Data

Updating information in Form View: (1) This is a sample form view screen for Burt Smith (2) Verify that all information is accurate. If you need to update information, click (or tab to) the appropriate field and enter the correct information Step 3: Update Census Data

Updating information in Form View: (3) Enter 1,000 hours if > 1,000 hours worked. Enter actual hours worked if < 1,000 (4) Enter both compensation figures even if they are the same (6) Enter Partial Year B compensation if separate eligibility for different company contribution types from date of eligibility to year-end (5) Partial Year A compensation = from date of eligibility to year-end Note: See the Compensation Guide in the handout booklet for more information. Step 3: Update Census Data

Updating information in Form View: (7) Date of eligibility is automatically calculated Note: See the Compensation Guide in the handout booklet for more information. Step 3: Update Census Data

Updating information in Form View: Clicking on the Clear DOE (Date of Entry) button clears out the Elig (A) and Elig (B) and new boxes appear for requested DOEs Step 3: Update Census Data Note: No negative contribution or compensation amounts should be entered.

Employment Status dropdown: (1) Select the appropriate status by clicking on the drop down box arrow and then click on the correct status to highlight it Note: See “Participant Status Guide” section in the handout booklet for additional information about the status selections. Step 3: Update Census Data

Plan Status dropdown: (1) Select the appropriate status by clicking on the drop down box arrow and then click on the correct status to highlight it Note: See “Participant Status Guide” section in the handout booklet for additional information about the status selections. Step 3: Update Census Data

Testing Status and Key Employee dropdown: (1) Select the appropriate status by clicking on the drop down box arrow and then click on the correct status to highlight it. Note: See “Participant Status Guide” section in the handout booklet for additional information about the status selections. Step 3: Update Census Data (2) If you imported the census information, you still need to double check Key, HCE, and other statuses either manually or by import.

Step 3: Update Census Data (1) Select the appropriate status by clicking on the drop down box arrow and then click on the correct status to highlight it. Highly Compensated Employee Status drop down:

The first time you use spreadsheet view, this box will appear (1) Select what fields you want to see and in which order then click on View. Certain fields may automatically display in the actual spreadsheet view. Step 3: Update Census Data

Updating information in Spreadsheet View: Click on this icon to go back to Form View. Step 3: Update Census Data

To change fields and column order on spreadsheet: (1) Click on Tools then click on Fields on Spreadsheet Step 3: Update Census Data

Step #4. Update Plans Module Qualified Plan Information Report (QPIR)

To update the Plans Module, open the report: (1) Click on File (2) Click on Plans Step 4: Update Plans Module

Update the Plan tab: If you have more than one plan in ExACCT, use the Next Record navigation button (circled) to review additional plans (2) Tab to provide Address & Contact information, if necessary (3) Update all fields Step 4: Update Plans Module (1) Click OK

Update the QPIR 1 tab: (1) Click on QPIR 1 tab to provide or update information (3) Update fields if necessary Step 4: Update Plans Module Note: Only choose this if you have NOT transmitted any employee contributions within the DOL required amount of time (generally two business days). Additionally, please read the census instructions for important timing considerations regarding contribution submissions. (2) See your Corporate Tax Filing

Update the QPIR 2 tab: (1) Click on QPIR 2 tab to provide or update additional information (2) Update fields if necessary Step 4: Update Plans Module

Update the Certification tab: (1) Click on Certification tab to provide final contribution information (4) Update fields if necessary (2) Enter total number of employees during year (including terminated) Note: AUL will perform contracted annual services (testing, 5500, annual report) after receipt of ALL contributions. Step 4: Update Plans Module (3) Need to fill this in

Update the Certification tab continued: (1) If AUL has NOT received all contributions for the plan year, you must select the type of contributions not yet received and enter the date they will be sent (2) Indicate testing method. See Census Instructions for further information Note: Current or Prior Year must be elected in Adoption Agreement. Step 4: Update Plans Module

Update Trustee tab: (1) Click on tab to update Trustee information, if necessary (2) Update all fields AUL Use Only Step 4: Update Plans Module

Step #5. Run AULSense

Validation Test Fatal Errors versus Warnings To Run AULSense: (1) Click on File (4) Type in Plan Year and Click on Export or Print (3) Click on AULSense (2) Click on Census Step 5: Run AULSense

(1) You can export the information to view it in another program (2) To Export - Step 1: check the AULSense box. Step 2: select the fields you want to export by clicking on them or clicking on Select All. Step 3: choose a file type (i.e. Excel, text, etc.) by clicking on the down arrow. Step 4: decide where you want to save the file and give it a name. Step 5: click on Export. To Export: Step 5: Run AULSense

Review printed AULSense Report: Fatal Error – Transmission cannot take place Warning – Transmission can take place (3) If you choose Print, this is what you will get Step 5: Run AULSense

Step #6. Print and Transmit

Review all Warnings and fix Fatal Errors – Details available on eSponsor at Make appropriate changes to items that need corrected Print your census for your records: (1) Click on File (2) Click on Census (3) Click on Census Report Step 6: Print and Transmit

Select the plan to print/preview: (1) Use drop down boxes to select plan and division numbers. Enter the plan year. (2) Select Sort Option (3) Click Print Step 6: Print and Transmit

Sample Census Report: Step 6: Print and Transmit

Transmit to AUL after: All Census Data entered All Plan Data entered All warnings corrected (if needed) All Fatal Errors corrected (1) Click on Tools (2) Click on Data Transmission Step 6: Print and Transmit

Complete Transmission Information (4) If you are currently submitting contributions via ExACCT, use your current ID and Password (1) Make sure Annual Census Information is selected (2) Select plan number from drop down box and leave Division BLANK* (5) Click Transmit after all fields completed *If you are a multiple division client and want to send your divisions separately, please select the desired divisions from the Division drop down box. Leaving the division field blank will transmit all divisions. (3) Enter Plan Year Step 6: Print and Transmit

During Census Transmission you will be requested to verify your census totals for: 1.Plan Compensation 2.Plan Contributions (excluding Catch-Up Contributions) Your census will not be marked as transmitted until you have verified the totals and clicked Yes. These verifications are your confirmation that your census was transmitted. If the plan compensation matches the totals you entered in ExACCT, please click Yes. You will receive a similar message for plan contributions. Step 6: Print and Transmit Keep the Certification and Qualified Plan Information Report (QPIR) that print at transmission for your records.

(1) Click on Help (2) Click on ExACCT Help (3) Click on desired topic The Help Utility provides step-by-step instructions on every function of the ExACCT software. This includes detailed instructions for importing files into ExACCT. Sample Help Screen

For Help With Hardware or Software Questions … Refer to the ExACCT User Guide! Most recent guide located on OneAmerica website: – Plan Services Consultant Data Transmission Unit (800) ext 7472

O NE A MERICA ® companies: A MERICAN U NITED L IFE I NSURANCE C OMPANY ® O NE A MERICA S ECURITIES, I NC. P IONEER M UTUAL L IFE I NSURANCE C OMPANY A stock subsidiary of American United Mutual Insurance Holding Company R.E. M OULTON, I NC. T HE S TATE L IFE I NSURANCE C OMPANY