August 18, 2015 Central Region Office Opening of Schools’ Meeting

D R. A LBERT P AYNE R EGION S UPERINTENDENT

Strategic Plan – Vision 20/20

Administrative Directors Administrative Directors Area of Responsibility Dr. Jacques Bentolila Financial Human Capital Coral Gables Feeder Pattern Miami Jackson Feeder Pattern Dr. Janice Cruse-Sanchez Professional Standards & Development Miami Central Feeder Pattern Miami Springs Feeder Pattern Ronald W Reagan/Doral Feeder Pattern

Administrative Directors Administrative Directors Area of Responsibility Ms. Lourdes P. Gimenez Academic Operations & Professional Standards Miami Edison Feeder Pattern Miami Senior Feeder Pattern Ms. Amelia Leth Academic Operations Solidified Feeder Schools

Administrative Directors Administrative Directors Area of Responsibility Mr. Michael Lewis Community School Operations Miami Northwestern Feeder Pattern South Miami Feeder Pattern Ms. Anamarie Moreiras Academic Operations Miami Coral Park Feeder Pattern Booker T. Washington Feeder Pattern

Central Region Office Schools 60 – Elementary Schools 17 – K-8 Centers 15 – Middle Schools 21 – High Schools

Office of Academics and Transformation/ Education Transformation Office District-Wide Support Plan

D R. A LBERT P AYNE R EGION S UPERINTENDENT REMINDERS & UPDATES

Expectations Continue to serve as the Instructional Leader of your school ensuring that teachers and staff have the necessary training and resources to improve student achievement and to deliver the best instructional program possible. Provide students and staff with a safe, sanitary and caring learning environment. Communicate with your Administrative Director if you are going to be absent or away from your building for more than two hours. (Inform your designee of the name of a neighboring principal to call for assistance if necessary.) Contact your Administrative Director to request permission if you need to be absent from a Principals’ Meeting or a Feeder Pattern Meeting.

Expectations All vacations must be pre-approved. Submit requests for one or two vacation days at least two days in advance. Submit requests for more than two vacation days at least two weeks in advance. Additionally, submit to your Administrative Director, in writing, the name of the administrator left in charge. Inform your Administrative Director of any serious incidents or potential problems that may occur at your school. Please forward copies to appropriate individuals. Pay special attention to suicidal ideations and/or threats.

Expectations Ensure that your cellular phones are on and monitored along with social media at all times. Make sure your secretary and/or assistant principal know your whereabouts or how to reach you when you are away from the building. Ensure that your staff is provided with phone trees and procedures for utilization in the case of an emergency (the same for the Feeder Pattern).

Expectations Respond immediately to calls from the Central Region Office Superintendent and/or Administrative Directors. Submit all forms, reports, etc. to the Central Region Office typewritten and in a timely manner. Handle parental problems and concerns to the best of your ability at the school level. Encourage your office staff to answer phones quickly and to speak and greet all parents/visitors in a positive, polite and professional manner as they serve as the ambassadors of your schools.

Expectations Inform the Central Region Office, Ms. Iraida Mendez- Cartaya, Associate Superintendent, OIAGA & CS, and Mr. Luis E. Diaz, Administrative Director, School Operations, any time a Board Member, Elected Official, Dignitary or their administrative assistant visit your school site. Early notification will make it possible for Region administrators to provide support and/or attend the event. For any newsworthy event, notify Ms. Daisy Gonzalez- Diego, Chief Communications Officer, Public Information. Continue to avail parents with school information and market your school to encourage parent and community participation.

CRO E-FOLDER centralregion.dadeschools.net/efolder/resources 2015.html

D R. J ACQUES B ENTOLILA F INANCIAL H UMAN C APITAL A DMINISTRATIVE D IRECTOR

Hire Update Be prepared to open the first day of school with Temporary Instructors for any openings Temporary Instructors Ability to Work –Must be checked daily! Must be on most current list! Non-Instructional Openings. –If you have long term workman comp and/or leave issues contact me for assistance –If you budget for PT custodians to meet allocation…hire themPersonnel

Employees must work in area hires. –Federal Programs have strict guide lines, don't get creative OPT Day Form and Usage Job Code(PCL)=Master Schedule=What they doPersonnel

My budget mantra … 5 th day of school (No Shows Out)… 10 th day of school… 15 th day of school … Final Budget Conference… Important Dates –1 st FTE Snapshot = August 28 th –2 nd FTE Snapshot= September 4 th –Final FTE Snapshot= September 18 th ESE and Gifted data must be completed in SPED EMS by September 16 th to make rollover Mini-Budget Conferences and Final Budget Conference (September 28 th – October 9 th )Budget

Title I Budget updates via transfers No retroactive hires!!!! If an employee is not on the PCL/Payroll sheet they are not to work Supplements –Be cautious of fringe benefits in supplements manual vs cost of supplements on SBBSBudget

You should only be creating a schedule with authorized employees and supplements you have purchased If using other supplements that don’t cost you money, make sure you meet set criteria Monitor class size daily Target is class by class, but you do the best with what you have Only have overflow class if you are providing relief Start leveling ASAP!!! Class Size

Monthly Bank Reconciliation new procedure Original Bank Statements opened by PRINCIPAL Obtain required quotes for orders and remember M/WBE (Minority and Women-Owned Business Enterprises) Yearbook/Photo Contracts Fees Print/Review/Sign AAAA Authorizations Monthly Mini In-House Property Control Audits Community School/After Care Account Monitoring and AuditsAudits

Review approvers/input specialist and their alternates Overtime must be preapproved. Only exception is to respond to the alarm in the middle of the night Hourly personnel can only have 50 hours per pay period –Only exception is Permanent Part-Time Cafeteria Employees, they can continue working to 60 hours per pay period. –Substitute food service employees are not exempt.Payroll

Any sent to me from someone other than the Principal dealing with school matters must have Principal copied on it Use of student images Central Region Office Audit Prevention TeamMiscellaneous

WB # – Student Accident Insurance WB # – Payroll Instructions for FT Athletic Personnel WB # – Athletic and Activities Working Prior to 10 Month Pay Instructions WB # – OPT Day Revised FM 2832 WB # – FIU on HS Campus Centralized Billing Process Weekly Briefings

Dr. Jacques Bentolila, Administrative Director (305) ext. 5057– Office (305) , Private Line (305) – Fax (786) – Cell Raquel Diaz, District Administrative Assistant (305) ext Contact Information

Budget Office Ms. Ana Ramos-Gonzalez, Budget Coordinator (305) – Office Mr. Jesus Larranaga, Instructional Staffing Officer ( 305) – Office Raquel Diaz, District Administrative Assistant (305) ext. 5047

D R. J ANICE C RUSE -S ANCHEZ P ROFESSIONAL S TANDARDS & D EVELOPMENT A DMINISTRATIVE D IRECTOR

Non-Instructional Personnel Liaison –ADA/Civil Rights and Diversity Compliance –OPS Liaison –Contract Grievances –Upon receipt from employee/union, contact me immediately Procedural Manuals –Job – specific manual should be reviewed with custodian and clerical personnel –A “Receipt of Manual” memo with signature line should be acquired indicating acknowledgment of expectations (Fax Custodial and Clerical Handbook Review Meeting Sign-In Sheets to by no later than Friday, September 4, 2015) –See e-Folder for Sample Custodial and Clerical Handbooks Professional Standards

Professional Development –Scaled Leadership Regional Meetings (see Monthly Schedule) –ALL Assistant Principals will attend on a separate date (see Monthly Schedule); Meetings will be held at the Central Region Office Principals identify the time for assistant principals to attend –Numerous PD are being offered for various personnel, please review your briefings and distribute as needed SPED Liaison –Due to moratorium and to allow students to assimilate back, no Testing/Staffings will occur until after the 1 st few weeks of school –See Opening of School Manual for various processes that must be completed by September 4, 2015 for Students with Disabilities Professional Standards & Development

Suspensions/Expulsions - New District Policy on Suspensions –Begin to review and update the Alternative to Suspension Plan document; Establish a school-wide expectation for behavior with progressive consequences –Progressive Discipline –Until further direction is received, if a suspension is being considered the following steps must be followed  Complete Request for Suspension document (see e-Folder) and to Dr. Janice Cruse-Sanchez  Suspension Request can ONLY be ed from the Principal Professional Standards & Development

Code of Student Conduct –The Code of Student Conduct (COSC) is designed to promote and maintain a safe learning environment free from disruptions that interfere with teaching and learning activities –Acknowledgement of Receipt and Review for the Code of Student Conduct along with the parent/guardian flyer must go home of the first day of school. The Principal Letter needs to be put on your school’s letterhead.  Receipt and Review document due back from students by no later than September 5, 2015 –Post the Link to the Code of Student Conduct on your school’s website Values Matter Campaign –A district-wide campaign to improve school culture by teaching the District’s nine core values. Daily activities surrounding the core value each day for the 1 st ten days of school. –See Weekly Briefing # Professional Standards & Development

Retentions –Students Retained in School Year – Incomplete Intervention Strategies Report (Product #T ) –Review this document with your Assistant Principal and Counselor; Update SCM history of student as needed to ensure compliance –See Student Progression Plan pages for procedures that are to be followed when considering retention of a student –WB # – Identification Of Retained Grade 3 Students Who Passed the Alternate Assessment But NOT Recommended For Promotion to Grade 4  Any retained Grade 3 student who passed the AAGTP but is not recommended for promotion to Grade 4 must be reported to Assessment, Research, and Data Analysis by Friday, August 28 th Professional Standards & Development

Items Due to District (see Opening of Schools Procedures Manual – Task List) Professional Development (PD) Needs Assessment results and PD Blueprint form (FM 7551 ) to the Office of Professional Development Evaluation Loc# 9017 due by August 28 th WB# – Professional Development Liaison (PDL) Application due to Ms. Jan Flacker via by August 28 th and fax a copy to Ms. Rosa Lewis at ( 305) Professional Standards & Development

Dr. Janice Cruse-Sanchez, Administrative Director ( 305 ) ext – Office ( 305 ) , Private Line ( 305 ) – Fax ( 786 ) Cell Rosa Lewis, Secretary ( 305 ) ext Contact Information

Non-Instructional Ms. Maria G. Zabala, District Director Office of Professional Standards (305) – Office Andrea McKyer, District Administrative Assistant (305) ext. 5048

M S. L OURDES P. G IMENEZ A CADEMIC O PERATIONS & P ROFESSIONAL S TANDARDS A DMINISTRATIVE D IRECTOR

Review policies and procedures included in staff handbooks and OPS manual –Receipt signature form and specific records How to use Common-Sense and Professional Judgment to avoid legal complications in Teaching (Instructional) –Common-Sense suggestions for Non-Instructional Personnel (Non-Instructional) State Board of Education Rule 6B FAC: The Code of Ethics of the Education Profession in Florida Professional Standards

State Board of Education Rule 6B FAC: The Principles of Professional Conduct of the Education Profession in Florida Employee Assistance Program (EAP) Professional Standards

Emergencies immediately call 911 Determine if can be handled at worksite If cannot be handled at worksite, contact Central Region Office (305) –Instructional – Ms. Lourdes P. Gimenez –Non-Instructional – Dr. Janice Cruse-Sanchez If not able to reach Region Directors, contact OPS designated personnel for guidanceIncidents/Complaints

To make a report, contact School Police (305) 995 -COPS Contact DCF, if applicable – (800) Complete Incident Reporting Form # 7039 –Fax to : (305) –Fax to Region : (305) Contact Region/OPS if you have not received any follow up information, Incident Reporting Form (Lead Sheet), within a week (5 work day period) Report all incidents in a timely mannerIncidents/Complaints

Pacing Guides Grade K - 5 – include World-Class Instructional Design and Assessment (WIDA) and ELL links to provide teachers with ESOL strategies Grades 6-12 – the following courses have been posted in the Learning Village –M/J Language Arts Through ESOL –M/J Developmental Language Arts Through ESOL (grades 6-8 ) –English Through ESOL and Developmental Language Arts Through ESOL (grades 9-12 ) Grades 6-12 Pacing Guide for – include technology resources for teachers –Links for NBC Learn, Discovery Education, C-Palms and World-Class Instructional Design and Assessment (WIDA) Bilingual and World Languages Elementary & Secondary ELL Updates

Title III funds will be available for schools with eligible ELL students to –implement the Supplemental Tutoring Academy –Supplement technology instruction for ELL students through Imagine Learning and Achieve 3000 programs TITLE III FUNDS

WB # – Procedures and Guidelines for ESOL Students Classified as Three Years or More (6+ Semesters) WB # – Information Regarding Legislative Changes for Student Progression for the School Year WB # – Opening of School Guidelines and Procedures for the ESOL Program Weekly Briefings

Contact Information Ms. Lourdes P. Gimenez, Administrative Director (305) ext. 5056– Office (305) , Private Line (305) – Fax (305) – Cell Andrea McKyer, District Administrative Assistant (305) ext. 5048

Instructional Personnel Ms. Carmen G. Gutierrez., District Director Office of Professional Standards (305) – Office Andrea McKyer, District Administrative Assistant (305) ext Contact Information

Non-Instructional Ms. Maria G. Zabala, District Director Office of Professional Standards (305) – Office Andrea McKyer, District Administrative Assistant (305) ext Contact Information

M S. A MELIA L ETH A CADEMIC O PERATIONS A DMINISTRATIVE D IRECTOR

Curriculum Support Specialists –Eugenie Laguerre and Melissa Williams View School Operations Management Guide “Principals’ Task List” –comprehensive list of all requirements and due dates for this academic year Open House Dates –Elementary/K-8 Centers - September 8 – 10, 2015 –Middle Schools - September 16 – 17, 2015 –Senior High Schools - September 28 – 29, 2015 –Special Centers - September 30 – October 1, 2015 Academic Operations

English Language Arts- Secondary: –Pacing guides for grades 6-12 posted in the Learning Village: Intensive Reading Plus (IR+), Intensive Reading (IR), Intensive Reading Enrichment (IR-EN), Retakers, M/J Language Arts and M/J Language Arts Advanced (grades 6-8 ), English and English Honors (grades 9-12 ) –ELA Pacing Guides for the school year include technology resources for teachers. Links for NBC Learn, Discovery Education, and C-Palms are included –The i-Specs Planning Tools for grades 6-10 have been created and will be posted in the Learning Village by grade level to guide teachers when planning for instruction of the annually assessed standards Academic Operations

English Language Arts- Secondary (Con’t) –Since the IR+ class is a back-to-back course that includes the required Language Arts or English class, IR+ pacing guides have been enhanced to include additional rigorous writing instruction Mathematics –Mathematics Pacing guides have been updated –CPALMS STEM Lessons have been included in the Technology Tools section of the pacing guides to facilitate the integration of STEM activities within the mathematics classroom Academic Operations

Mathematics (Con’t) –In grades 6-8, standards Flipbooks have been included in the pacing guides to assist in the planning process –In grades 9-1 2, Academic Support Resource Tables have been included in the Algebra 1, Geometry, and Algebra 2 pacing guides, which provide resources for specific previous grade standards to close achievement gaps and assist schools in meeting the academic support requirements outlined in HB 7069 ; corresponding Edegunity Academic Support courses have been developed to assist in this process as well Academic Operations

WB # – Opting Out of Intensive Reading WB # – Mobile Device Project Implementation Guide WB # – Mobile Device Opening of School Webinar WB # – Opening of School Guidelines and Procedures for the ESOL Program Weekly Briefings

Ms. Amelia Leth, Administrative Director (305) ext – Office (305) , Private Line (305) – Fax (786) – Cell Ana Perez, District Administrative Assistant (305) ext Contact Information

M R. M ICHAEL L EWIS C OMMUNITY S CHOOL O PERATIONS A DMINISTRATIVE D IRECTOR

Unsatisfactory Benchmark Ratings % failure rate – is generated by Director, Facilities Services, Plant Operations notifying the Principal of a required re-inspection within 2 days % failure rate – is generated by Director, Facilities Services, Plant Operations notifying the Principal of a required re-inspection within 4 days % failure rate – Same as above, required re- inspection within 7 days After re-inspection – If site passes, a report is generated informing Principal of the change in status Cleaning and Sanitation Audit Updates

DCIRT Forms that must be submitted by deadline –Readiness Emergency Management (REMS) (FM# 7393 ) –Critical Incident Response Team Profile (FM# 5092 ) Hurricane Season/Shelter Mock Drill Attendance DECON Radios Maintenance/Capital Improvements Media Related Incidents Student Transfers Mulch is available Immunization Report Community School Operations

Weekly Immunization Report Reminder

Mr. Michael Lewis, Administrative Director (305) ext – Office (305) , Private Line (786) – Cell Yolanda Busquet, Social Work Chairperson Student Administrative Transfers (305) ext Ana Perez, District Administrative Assistant (305) ext Contact Information

M S. A NAMARIE M OREIRAS A CADEMIC O PERATIONS A DMINISTRATIVE D IRECTOR

English/Language Arts: K – 8 Start Smart – resource to be utilized the first three weeks of intensive instruction No student work texts are needed during the first three weeks Introduces graphic organizers and other resources that will be used throughout the year After week 1, anchor charts on week 1 topics should be visible in the classroom It is highly recommended that students keep Reading/Writing Interactive Notebooks beginning from the first day of school Academic Operations

English/Language Arts: K – 8 (continued) ELA website –Reading/Writing PowerPoints for use by teachers in Grades 3-5 –Pacing guides –LAFS K- 5 Task Cards –K- 5 Making the Grade –Grades 3-5 Revised Item Specifications –K- 5 Instructional Frameworks –K - 5 Intervention Decision Trees Learning Village –Power Points –Teacher scripts –Planning Cards Academic Operations

Intervention Begin the first week of school The first three weeks of the Intensive Acceleration (IA) are aligned with Start Smart Mathematics: K - 8 Daily bell-ringers for grades 3-5 have been referenced in the pacing guides and uploaded in the Learning Village The Mathematics Department website is being revamped to include essential resources, best practice strategies, instructional videos, Math Leaders PD resources and competition resources Academic Operations

Mathematics: K - 8 Interactive notebooks should be utilized in Math McGraw-Hill is creating weekly “e-assessments” for students to practice various response mechanisms as seen on ELA FSA, and they will be automatically graded online Utilize the March 2015 Item Specifications to guide lesson planning Social Science: K - 8 K-8 Pacing guides have been updated. The Department of Social Sciences website, Academic Operations

Science: K – 8 Expect the implementation of reading and writing within the content areas Interactive notebooks should be utilized in Science Utilize the district correlations of informational text in ELA Wonders series to support science instruction and P-SELL (Promoting Science Among English Language Learners) resources during science instructional time Academic Operations

WB # – Opting Out of Intensive Reading in Secondary Schools WB # – Start Smart Instructional Resources WB # – Reading Coach/Contact Information for Tier 1 Schools WB # – English Language Arts (ELA) Pacing Guides Weekly Briefings

WB # – Social Sciences – Pacing Guide Updates for the School Year WB # – Opting Out of Intensive Reading in Secondary Schools Release Letter WB # – Updates on Mathematics Resources for Curriculum, Instruction and Assessment (Elementary & K-8) WB # – Updates on Mathematics Resources for Curriculum, Instruction and Assessment (K-8 & Middle) Weekly Briefings

WB # – Updates on Mathematics Resources for Curriculum, Instruction and Assessment (K-8, Middle & Senior High) WB # – Administration of the Science Baseline Interim Assessment Tests via Gateway to Data ( G 2 D ) Weekly Briefings

Ms. Anamarie Moreiras, Administrative Director (305) ext – Office (305) – Fax (786) – Cell Andrea McKyer, District Administrative Assistant (305) ext Contact Information

D R. A LBERT P AYNE R EGION S UPERINTENDENT