Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA Guiding (the TCSG/your college) through the Quarter to Semester transition Quarter to Semester Conversion Overview

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA ADVISEMENT IMPLEMENTATION

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA Staff Development

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA Banner Term Codes Fiscal YearTerm CodeTerm Description Summer Quarter Fall Quarter Winter Quarter Spring Quarter 2011 Fiscal YearTerm CodeTerm Description Summer Transition Quarter Fall Semester Spring Semester Summer Semester 2012

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA FINANCIAL AID Q2S Transition Plan submitted to the United States Department of Education. Academic Year Consists of fall and spring semesters. Summer Semester is not considered part of the standard academic year. Pell awarded over fall and spring terms. Remaining eligibility will be calculated and awarded for summer semester. Students may be eligible for Year-Round Pell.

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA STUDENT AFFAIRS QUESTIONS ??

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA Advisement Training and development should be required of all advisors. The training should be comprehensive and carefully connected to the mission of the college, program of study, and the students’ needs. A successful training/development program must address the following three elements: – Conceptual elements-these elements include the definition and mission of academic advising and its goals, as well as connecting advising to retention and persistence – Informational elements-include institutional policies and procedures, programs of study, curriculum requirements, and campus resources – Relational elements-relationship building, communication skills, questioning skills, and mentoring skills are all a part of relational elements

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA Advisement Avoid limiting advisor training to the informational elements. It is critical that advisors develop an appreciation of the meaning and value of advising as well as the relational skills that enable them to interact effectively with their students. Another important factor in advisor development is providing the appropriate that advisors can refer to on an ongoing basis. Handbooks should include: – the mission and goals of academic advising; – the roles and responsibilities of advisors and advisees – frequently asked questions concerning advising (FAQs) – campus resources for proper referrals of students – a list of important contacts, dates, and other pertinent information that advisors could be expected to need.

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA Advisement WHAT SHOULD YOU AND YOUR ADVISOR DO? Advisee ShouldAdvisor Should Contact and keep in touch with your advisor.Post and keep office hours Make and keep appointments or call if it is necessary to change or cancel an appointment. Keep appointments or call if it is necessary to change or cancel an appointment. Come with specific questions in mind.Provide accurate and specific information. Come with necessary materials (pencil/ pen, class schedule, catalog, etc.) Have resource material on hand. (Advising Handbook, catalog, forms, etc.) Ask about other sources of information.Suggest other sources of information. Be open concerning school work, study habits, academic progress, etc. Listen and help you solve problems. Build a schedule free of time conflicts.Check your schedule for appropriate selection of courses. Make decisions concerning careers, choice of majors, and selection of courses. Suggest options concerning careers, choice of majors, and selection of courses, or make appropriate referrals.

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA Advisement Technology—Appropriate use of technology can be a major assistance in advising. Indeed the wise use of technology can free up the advisors’ valuable time to spend with individual students’ needs as opposed to the more clerical aspects of advising. Strategies for dealing with large numbers of students at peak times- There are a number of ways that colleges can deal with the issue of student volume coupled with limited advisor availability. Certainly technology can assist, but there are other “low tech” ways to deal with this problem such as: – Both peer advising and group advising, for example, can work extremely well provided there is careful selection, training and evaluation of the peers. Group advising is especially helpful, particularly if the groups are made up of students with similar needs. – I would recommend Dr. Nancy King’s chapter on group advising in The Jossey- Bass Handbook on Academic Advising, 2 nd edition for specific information about the structure, purpose, and advantages of group advisin g.

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA Advisement Reward and Recognition for Advisors-Extrinsic – A reduction in non-instructional load (i.e., committee work) – An occasional course release in exchange for an exceptionally heavy advising load – The inclusion of advising in promotion or merit increase decisions. – All of these suggestions I am aware depend upon the availability of resources. Reward and Recognition for Advisors-Intrinsic – Advisor awards both locally and nationally Establishing an “Advisor of the Year” award on the campuses would be a good starting point. Nominating advisors for the National Academic Advising Association’s international awards program is an excellent way of bringing visibility to the campuses as well as offering outstanding recognition to the advisors.

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA Advisement Tools Advising Report Major Code Crosswalk by College Pre- and Co- Requisite Listing by Course Approved Programs by College with Links to Semester Curriculum Course Crosswalk New Course Listing by College (will need to be manually entered) Discontinued Course List

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA Advisement Tool

Quarter to Semester Conversion TECHNICAL COLLEGE SYSTEM OF GEORGIA ADVISEMENT QUESTIONS ??