March 27, Student Transcript and Academic Record Repository (STARR) Collection Overview MCCCARE Presentation

Center for Educational Performance and Information (CEPI)  Rachel Edmondson, Data Analyst  Meghann Omo, Data Analyst 2

 Timelines  2014 STARR Changes  Process Overview  Next Steps  Documentation 3

4 UIC Submission Windows IHEs are not able to obtain UICs in March 2014 because of K-12 data collection. Open DateClose Date Bulk File Upload Sep. 25, 2013Oct. 31, 2013 Dec. 16, 2013Feb. 28, 2014 Apr. 1, 2014Jun. 13, 2014 Student Search Ongoing STARR Submission Window For 2014, the STARR population should include student data for all terms ending between June 2013 and May Open DateClose Date May 19, 2014Jun. 20, 2014

5  CEPI will continue their partnership with Parchment for sending/receiving transcripts  STARR Collection will occur in the Michigan Student Data System (MSDS).  Benefits of moving STARR collection to MSDS:  Same look and feel as the IHE Request for UIC Collection  One contact for customer support  Quicker response for data quality  Field level validation, no longer just file level

6  Summary of changes to XML schema  Streamlined XML schema, less embedded elements  Removal of “user defined extensions”  New fields  Removal of fields  Modification of existing fields  All changes have been vetted with the Adult Learner Workgroup  CSV to XML Conversion Tool will be updated to meet the 2014 schema

7  New Fields  High School Student (optional) Dual Enrolled Other High School Student  Postsecondary Enrollment Type (required) FirstTime Continuing Re-admit TransferIn  Academic Year Designator (required) YYYY-YYYY  CTE Concentrator (optional) Yes/No

8  Fields removed  Most of the Transmission Record  High School Building EEM Entity Code  High School District EEM Entity Code  High School Graduation Year  High School Name  Country Residency (International)  Permanent Country

9  Modifications of existing fields  CourseCreditBasis Changed enumerations to RemedialReading, RemedialWriting, RemedialMath, RemedialScience & Regular Will no longer need to collect a separate crosswalk from IHEs Multi-Select Field. Example: CourseCreditBasis could contain RemedialReading and RemedialWriting.  SessionDesignator YYYY to YYYY-MM

10  Modifications of existing fields (continued)  ResidencyStatusCode Changed enumerations to align with Common Education Data Standards (CEDS) InDistrict, InState, OutofState Added additional enumerations based on feedback from the workgroup NotReported and International  Expanded max length of name fields (from 35 to 50)  Gender Removed unknown as an enumeration  AcademicAwardLevel Changed enumerations to align with CEDS

11  Modifications of existing fields (continued)  StudentLevelCode Changed enumerations to align with CEDS Added additional based on feedback from the workgroup Nondegree Undergraduate, Nondegree Graduate, CommunityCollege Transfer Seeking Only*  GradePointAverage Moved location within schema  CourseCIPCode Changed max length to 7 *Definition: A student who intends to transfer to a 4-year institution without earning a degree or certificate at the community college

12 7. Review Reports 6. Resolve Records 8. Certify Collection 1. Obtain UICs 2. Create/ Validate STARR File 3. Upload STARR File 4. Check STARR File Status 5. Review Records

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29  CEPI will continue to update documentation and create training materials, etc.  BETA testing occurred March 18 th through March 26 th.  STARR development will continue through April with the collection opening May 19 th.  Data Quality will be run twice during the collection.

All materials for the UIC and STARR collections are on CEPI’s Institutions of Higher Education website. Go to Click on Institutions of Higher Education To access the site directly, go to: 30

31 Contact CEPI customer support at or (517) and select option Rachel Edmondson Meghann Omo