Contact Laura Speaker at or with any questions

Report Due September 1 st

 Instructional Costs  Equipment (costing $5000 or more per unit)  Supplies (costing less than $5000 per unit)  Contract Programs

  Select your district  If you don’t know your log on select “problem logging in”  You must be listed as a CTA contact at p to receive access p

 Select a school  Enter the number of terms that schools has (i.e. 2 would be semesters, 3 trimesters, 4 quarters…)  Enter the number of contact hours required for students to earn a SINGLE credit in that school (most schools award ½ a credit for a semester so this amount would be hours for a whole year in a course)

 If there is no instructor listed  View/Add/Edit Teachers  Add a new teacher  Enter last name  Select from list or “none of these” ▪ If none, enter teacher information and check off any programs that person teaches in ▪ Save Record ▪ Hit “Back” twice and the select added teacher from menu

 Note the credential required  Enter the credential expiration date  If this instructor does not have a valid credential, STOP. They may not be claimed for CTA reporting purposes.

 Enter all CTE approved courses, credits awarded, and student enrollment  Enter all Non-CTE courses, and credit awarded  If no credit is awarded for a course it is NOT entered anywhere on this report

 If a student is enrolled in more than one approved class, the student must be reported for each class  When calculating student FTE for a COOP, OJT, etc., use a student enrollment of 2 in all cases  Student aides/student assistants are not reportable as enrollment  The student count day, for all districts, will be taken on the last day of each term  i.e. if a student earns a grade in a course, even if it is an F, they should be counted as enrolled in that course.

 For instructors who teach in more than one CTE approved program, enter courses for program 1 then select “Yes. Save and Continue Adding Programs”  Select their second program from the list on the dashboard.  Make sure they have a valid credential in both areas.  Enter course, credit, and enrollment information for program 2

 Enter annual contract base salary  Actual salary paid  Amount paid to subs for sick/annual leave  If the district maintains records:  Amount paid to subs for CTE related absences  Contract extra duty for CTE activities  Contract extra pay for CTE administrative activities

 Amounts (salary and benefits) incurred by the district due to an absent credentialed teacher  Reportable costs will use the same CTE percentage of the absent teacher  Substitute teachers are not required to hold an active CTE credential  Unless a substitute is hired more than four consecutive, complete calendar months for the same absent teacher

 Select a program and the box for books and supplies for that program  Select a school  Enter the total amount actually spent on books and supplies for that program at that school

 Leases for less than $5,000 annually  CTE travel  Professional development  Instructional materials  Consumable supplies  Small tools  Supplies/ food for advisory council/ program committee meetings  Advertising and publicity including printing costs  Student organization activities paid for by the district  Cell phones with a call log to segregate personal use from CTE use  Operating and maintenance costs of vehicles operated for CTE purposes  Mileage at.45 per mile with a log to segregate CTE use from other district use for a vehicle  Computer software, if purchased separately

 The expenditure must be reported in the year purchased  If not reported in the year purchased, the expenditure may not be reported in any other year  Both of the following conditions must be met:  The item is received by the school district.  The item is either paid for or the purchase is accrued in the district's financial accounting system by the end of the reporting year

 The purchased item must be used in a CCCS approved program for a minimum of two (2) years from the date of purchase  Unless it is a consumable item, which should be fully utilized by a CTE program within one year

 Select a program and the box for equipment for that program  Enter  Fund source  School where the item is  Room where the item is  Item name  Number of units  Invoice date and number  CIP – this is only completed if this equipment item is being used in more than one program at the same school. If that is the case, CIP allows you to select a second program where the item is used.

 Items that may be reported as equipment purchases:  Items costing $5,000 or more per unit  Equipment maintenance costs of $5,000 or more  Leases for at least $5,000 annually

 The expenditure must be reported in the year purchased.  If not reported in the year purchased, the expenditure may not be reported in any other year  To claim the item, both of the following conditions must be met:  Item was received by the school district by June 30th of the reported year, and  Item was either paid for, or the purchase was accrued in the district’s financial accounting records by June 30th of the reported year

 Purchased equipment must remain in an approved CTE program for at least four (4) years after the date of purchase  For extenuating circumstances if the district must replace the item, a formal request must be submitted and approved by CCCS prior to purchase

 Enter the following for an eligible para working with students in an approved program  Name, base salary, actual salary, subs for sick, subs for CTE absences, any extra duty pay for CTE activities, the school where the person is working, the CTE %, and an explanation of the CTE %  CTE % should be the amount of time spent directly with students in the CTE program, i.e. there are 6 periods in a day an a paraprofessional is with the same student all day. That student is in 1 CTE course, and 5 non-CTE courses. The para’s percent should be 16.67% or 1/6 of the day.

 Select “Contracting” or “Host”  “Contracting” means you are reporting on students from your district that you are sending to another district for CTE courses  “Host” means you are reporting on students from other districts who come to your district for CTE instruction

 Select district, school, program name, and course name  Report credits, enrollment, and contract costs for each experience

 When you are finished entering all of your information review the report  Make sure data is entered in all allowable areas  Turn on optimization  Submission printout  Submit and lock

 After you “submit and lock” the report the signature page is the only part of the report that should be printed, completed, signed, and mailed to CCCS: Colorado Community College System Attn: Finance re CTA report 9101 E. Lowry Blvd Denver, CO 80230

 School districts are paid based on the previous year financial reporting  Quarter 1 & 2 in December  Quarter 3 in March  Quarter 4 in June  If an adjustment is necessary due to an overpayment to the district, the district may receive an invoice requesting repayment for settlement  The final costs and student FTE reported each fiscal year is due September 1st

 Submission  Training kit  This presentation  Administrators handbook  SBCCOE rules  CTE contacts  Program approvals