David Capotosti, Carli Crook, and Kristy Fisher ECED 4300 B Dr. Tonja Root Spring th Grade Correspondence Writing: Business Letters

DAVID CAPOTOSTI Stage: Pre writing ELA5W2. The student demonstrates competence in a variety of genres C. Creates an organizing structure appropriate to a specific purpose, audience, and context.

P.L.O. The students will complete a graphic organizer for writing a business letter.

Form of Writing: Business letter Used for:  Communication between organizations and their customers  Writing from one business to another  Clients and other external parties

Business Letters Six important aspects of a business letter Tone Accuracy Audience Format Accessibility Appearance

Business letter components Heading Inside Address Greeting Body Closing Signature

Business letters Like any other form of writing, business letters require: Pre writing Drafting Revising

Pre Writing Stage Must decide on three things 1.Purpose 2.Audience 3.Content

Idea Organizer for a Business Letter To whom will you write the letter? What are the address and the date? Include their title, if the person has one. Think of greeting Make sure you put a colon after the greeting

Idea Organizer(cont.) What are some ideas that you would like to say in your letter? Are you requesting information, offering your opinion, or complaining about something? Think of a closing for your letter that is not too personal. Darling, J.M. Expository writing sampler. Retrieved April 1, 2009, from

Citation of Published Example Darling, J.M. Expository writing sampler. Retrieved April 1, 2009, from xpository_Writing_RazzleDazzle.p df

Published Example State Street Heading: Bastrop, Texas Heading July 5, 2006 Four to six spaces Ms. Ella Johnson Perfect Publishing Company Inside Address Main Street Merryville, Illinois Dear Ms. Johnson: Greeting Every student in our school band is writing a personal memoir. When we finish we would like to put them all together in one bound book, which we want to sell to make money for a band trip to the state band finals this year. Double Space between all paragraphs Could you please send us the information about how we can go about getting our book bound? We need to know the following: 1. How much will it cost per book? 2. How long will it take to get it bound? 3. Would it be possible to print it in color? We need this information as soon as possible and would appreciate your prompt reply. Sincerely, Closing Signature Four spaces Kisha Jones

Practice Activity: Class Activity Students help complete graphic organizer for prewriting stage

Assessment Activity: Students complete their own prewriting graphic organizer Remember: 1.Purpose 2.Audience 3.Content

Kristy Fisher Stage: Drafting ELA5W2. The student demonstrates competence in a variety of genres d. Includes appropriate facts and details.

PLO Students will complete a rough draft using their graphic organizer created during the prewriting stage.

Form of Writing: Business Letter Used for: Applying for a job To request or deliver information

Parts of a Business Letter Heading Inside Address Greeting Body Complimentary Close Signature Line

Drafting Stage Use graphic organizer Skip lines using “X” Label “Draft” No erasing Get content onto paper

Graphic Organizer for Drafting Write, A. (n.d.). ESLFlow.com. Retrieved April 1, 2009, from Literacy Rules:

Citation of Published Example Henderson, D. (2005). Nairobits. Retrieved April 1, 2009, from Nairobits E-Learning: learning/courses/course1/html/st udent/lesson04.html

Published Example Henderson, D. (2005). Nairobits. Retrieved April 1, 2009, from Nairobits E-Learning:

Practice Activity Group Activity Develop Class Draft Fill out drafting graphic organizer – Use prewriting graphic organizer – Plug in information from prewriting

Assessment Activity Write own draft – Use same graphic organizer Remember: – Skip lines using “X” – Label “Draft” – No erasing – Get content onto paper

Carli Crook Stage: Revising ELA5W4: The student consistently uses a writing process to develop, revise, and evaluate writing.

The student: b.Revises manuscripts to improve the meaning and focus of writing by adding, deleting, consolidating, clarifying, and rearranging words and sentences.

The student will revise his letter by adding, rearranging, changing and deleting content. PLO

Form of Writing: Business Letter  Organizations use them to contact outside parties.  Respond to requests  Motivate some kind of action  Request or provide information  Sell goods and services.

Parts of a Business Letter Heading Inside Address Greeting Body Complimentary Close Signature Line

Revising Stage Re-read Make content clearer Add, rearrange, delete or change content Follow with finger- look for one- one correspondence (written/meant to write) Editing marks (review)

Donaldson, G. (2006). Retrieved April 4, 2009, from JimCosta.Org: content/uploads/2009/02/modifie dblockbizletter.jpg

Donaldson, G. (2006). Retrieved April 4, 2009, from JimCosta.Org:

Practice Activity: Class activity Revise class draft together Develop content

Assessment Activity: Revise business letter independently Remember: Add, delete, rearrange and change One-one correspondence Use editing marks