System-level and RESA Administrators Functions

Topics Manually creating new student account Manually creating new teacher account Importing data Viewing system-level reports Creating Super classes Creating and assigning tests at RESA/System-level Searching for students, teachers, and/or tests

Creating Student accounts Select the Students tab

Select Create a new student

Fill in the required information (fields with red check) and any other desired information Tip: for the Student Identifier, fill in with the same info as used for the Logon ID For the Logon ID, you must use the student’s 10- digit Georgia Test ID

Select the school to which the student belongs and then click Submit

Creating Teacher accounts Select the Administration tab

Select Create a new teacher

Fill in the required information … Note: Passwords for teachers/administrators must be a minimum of 6 characters.

… then select the school to which the teacher/administrator is assigned and click Submit

Importing of Data Three files needed: student, teacher class Files need to be in comma or tab delimited format See OAS Roster Import Guide for specific information on file formats.

Once files are created, select the Administration tab to verify and then import the files

Select Import Center

Select Create new import job

Select the type of file you are importing: Classes, Teachers, or Students; select the File Format (TXT or CSV)

Class file: select Classes, then click Browse

Once the class file has been located and is showing in the Browse box, click Add Class File

Continue with the Teacher file: Select Teachers and select the file type Click Browse and find the teacher file to import Once the teacher file has been located and is showing in the Browse box, click Add Teacher File

Continue with the student file Select Students and select the file type Click Browse and find the student file to import Once the student file has been located and is showing in the Browse box, click Add Student File

With all files selected, click Verify

You will either have a message of true or false

If false, view log to see what caused the problem; then delete the file from the import tool, correct the file, reimport the files, then verify again.

Once files are verified as True, click Schedule

Set the date and time for the import to run and the click OK

Until the import runs, changes can be made to the scheduled date and time. Click on Modify an existing import job to make any needed changes

Click on Edit job if you need to make a change to this schedule; click Delete Job to remove it completely

If you click Edit Job, you will be able to amend files prior to import. If you click Delete Job, you will be asked to confirm that you want to delete the job.

System-level reports Can see results for a test across the RESA, system, school, or class Can “drill down” to see an individual student’s results Can also get a list of all administrators, teachers, and students in a school

Select the Reports tab

From the Report menu, select the category of report you want to view

Select the level at which you want to report and click Next

Select the level of detail needed in the report and click Next

Note: For the Summary Item Response Report, when the Report Type selection is By Question, you can place your mouse over the Domain name for additional information.

For a list of IDs/passwords for students, teachers, administrators in a school, select Test Status and Information Reporting

Select User Information Log by Location

Select the plus sign beside the name of the RESA

Click on the plus sign beside the name of the school system

Click in the box to the left of the name of the school

Click Next

Click Generate Report

You will see a list of IDs and Passwords for the school you selected

Creating Super Classes A “super class” is defined as a class consisting of all students in a given grade level across a school, system, and/or RESA.

To create a Super Class, select the Classes tab

Select Create a new super class

Fill in the required information; click on the plus sign beside the name of the RESA (if logged in at the RESA level)

Click on the plus sign beside the name of the school system(s)

Click in the box to the left of the name of each school that you want included in the super class; then click Submit

Tests can then be created and assigned to super classes – To create a test, select the Tests tab

Select Create a new test

Fill in required information as well as any other options, then click Submit.

Select whether you want items from the Level 3 item bank, the level 2 item bank, or both

Select the subject

Select the grade level

Select the Domain

Select the Standard (if available)

Select the Element (if available), then click Show Items

Click to put a check next to any item you want to include in the test

Click Add Selected to Test when all items have been selected

When all items have been added, click Create Test

To assign a test to a super class, from the Classes tab, select Assign Test(s) to a super class

Select the name of the class

Click New

Select tests to assign and select any other assignment options.

Note: Tests can be assigned on Mondays- Fridays during certain hours by specifying dates and times in the Dates Test(s) can be taken and the Time Test(s) can be taken areas. For example, if times of 8:00am and 3:00pm are entered, then the test is only available during school hours for the specified dates.

Click Submit when all options have been entered/selected.

Search for students, teachers, and/or tests: Select the Administration tab

In the Search for Teachers field, select the search method (Name, ID, both), type in any select criteria, then click Search

The results of the search will be shown.

Use the same process to search for students (from the Students tab)

.. And for tests (from the Tests tab)