DAY 3: EXCEL CHAPTER 1 Rahul Kavi August 27,

INTRODUCTION A Spreadsheet is a computer equivalent of a ledger. Uses in accounting, keeping a track of budget, charts, graphs, etc. Microsoft Excel is a spreadsheet program used to create spreadsheets. Excel Trivia.Excel Trivia

EXCEL WINDOW COMPONENTS (2007) Office Button Quick Access Toolbar Formula Bar Home Tab Name Box Active Cell Status Bar Insert new worksheet View Buttons

EXCEL 2010

NAVIGATING IN WORKSHEETS KeystrokeAction ↑Moves up one cell ↓Moves down one cell ←Moves left one cell →Moves right one cell PageUpMoves active cell up one screen PageDownMoves active cell down one screen HomeMoves active cell to column A of current row Ctrl HomeMoves active cell to cell A1 Ctrl EndMoves to the rightmost, lowermost active corner of the worksheet F5Displays the GoTo dialog box to enter any cell address

ENTERING DATA INTO WORKSHEETS Four types of data you can input: Text Date Values (numbers) Formulas 6

FORMULAS Formulas are entries that have an equation that calculates the value to display. Symbols –Addition + –Subtraction – –Multiplication * –Division / –Exponentiation ^ Formulas must begin with = 7

FORMULAS We DO NOT type in the numbers we are looking for; we type in the equation. Easiest way to display all the formulas is to press Ctrl + tilde(~) key. Ex: =SUM(A5:A10) Other Ex: AVERAGE, A1+B2, E3- (E4*(D8/C6))

ORDER OF OPERATIONS PEMDAS –Parentheses () –Exponentiation ^ –Multiplication * –Division / –Addition + –Subtraction – If unsure, use parentheses. 9

AUTO FILL Copy formulas –Repeat the formula on the next row Completing sequences –1, 2, 3, … –5, 10, 15, … –January, February, March, … –Whatever1, Whatever2, Whatever3, … 10

MANAGING WORKSHEETS Renaming Worksheets Changing Tab Color Insert Delete Move Copy 11

ROWS, COLUMNS & CELLS Each CELL is assigned a name according to its COLUMN letter and ROW number. Ex – ‘E3‘ insert a new row –Click on the row number below where you want the new row inserted insert a new column Insert/Delete Individual Cells

MANAGING ROWS AND COLUMNS Insert Delete Adjust Size Hide Unhide 13

CELL RANGES A range is a rectangular group of cells in a worksheet –Can be one cell; may be entire worksheet Select a range –Click and hold left mouse button and drag from beginning of range to end –Select first cell, then hold the Shift key while clicking the last cell Example: A1:A10, A1:E6, A1:E1

CELL RANGES – OPERATIONS Move and Delete –Drag or drop –Cut and paste Copy, Paste, and Paste Special Auto Fill –Copy the content of a cell or a range of cells – Drag the fill handle over an adjacent cell or range of cells The fill handle is a small black square appearing in the bottom-right corner of a cell – Use to complete a sequence like years or months

SELECTING CELLS Select Ranges –Adjacent (Shift) –Nonadjacent (Ctrl) –All data in range (Ctrl-A) Select Columns/Rows Select Entire Worksheet 16

MOVING/COPYING CELLS Cut (Ctrl-x)/Paste (Ctrl-v) or Drag Selected Cells Copy (Ctrl-c)/Paste (Ctrl-v) Cut/Copy/Paste Also Under Home Tab 17

FORMATTING WORKSHEETS Rename worksheets Change Sheet Tab Color Move, delete, copy or add worksheets For all these operations right click on the sheet tab and select the desired operation.

NEXT CLASS Data Analysis Page Setup/Printing 19