BUDGETING Training Unit 13.2 Principles and financial rules of mobility.

Slides:



Advertisements
Similar presentations
HOW TO CONSTRUCT A PARTNERSHIP Training Unit 3.4 How to establish and file for a partnership network.
Advertisements

BUDGETING Training Unit 13.1 Principles for budgeting construction and implementation.
Slide: 1 Website: DG ECHO HUMANITARIAN AID AND CIVIL PROTECTION Finance, Legal Affairs and Partner.
1 Unit C3 Finance, legal Affairs and Partner support CALL FOR PROPOSALS APPLICATION PROCEDURE SPECIFIC ADMINISTRATIVE AND FINANCIAL ISSUES Version
DG Justice Financial Analysis FRC Kick-off meeting.
3 rd Financial Managers Seminar Brussels 19 May 2010 Eligibility period and reporting eligible expenditure.
INTERREG and Tacis budgets Main differences: No breakdown of the Tacis budget between the partners is required; No strict limits for the project management.
Human Capital Investment Programme Disability Activation Project (DACT) WELCOME Support Workshop Thursday 7 th February
1 MW - Sonet Partners virtual session 12 th of October, 2009 Financial Issues.
1 Financial Procedures in FP7 Projects Reporting and Audits Karolina Lis Research Assistant DCU, Finance Office
Funding Schemes. Legal and Financial Rules in the 7th Framework Programme PHOENIX Training Laulasmaa, 1 Sept 2007.
Culture2000 Programme Presentation of the application’s budget and interim/final report.
“MED P ROGRAMME ” Z ERO C O (2) Z ERO EMISSION CO MMUNITIES F INANCIAL MANAGEMENT SYSTEM K ICK O FF M EETING J UNE 17° 18° 2010.
Contractors’ Day, June 2008 to the Framework Partnership Agreement & the Specific Grant Agreement Financial Guidelines for co-ordinators and co-partners.
1 Congratulation to your new Leonardo da Vinci pilot project National Agency for Leonardo da Vinci - International Programme Office
European Found Accounting Women in the main deck.
Financial Aspects EQUADE KICK-OFF MEETING. EU - REGULATIONS SPECIAL CONDITIONS Financing the Action (Article I.4) - Annex II – Estimated budget - Maximum.
KOR-EU Leaders for Global Education (KE-LeGE) – ADMINISTRATION AND FINANCES.
Large Scale Projects Aleksejs Šaforostovs LSP Project Manager Joint Technical Secretariat.
KOR-EU Leaders for Global Education (KE-LeGE) – ADMINISTRATION AND FINANCES.
JERICO KICK OFF MEETINGPARIS – Maison de la recherche - 24 & 25 May 2011 JERICO PROJECT The contract management Overview By Dominique Guéguen / Ifremer.
SOCRATES PROGRAMME ADMINISTRATIVE AND FINANCIAL HANDBOOK FOR BENEFICIARIES Selection 2005.
The University of Greenwich
NOV-3733-SL-9715 Carbones KOM - May 10-11, 2010 – Toulouse, France 1 KICK-OFF MEETING May 10-11, 2010.
Financial and administrative procedures LAPs & RAPs Project Community action programme to combat social exclusion Second transnational exchange.
Kick-off Meeting INT COMP, ViennaSeite 1 LEONARDO DA VINCI Information on Administrative & Financial Issues PROCEDURE B LEONARDO DA VINCI.
LINKED Administrative & Finance overview18/03/2010 LINKED Leveraging Innovation for a Network of Knowledge on Education LIFE LONG LEARNING PROGRAMME LLP.
FINANCIAL MANAGEMENT AND BUDGET Grégory Cavallo CERN – EU Projects Financial Management 1 ICE-DIP Kick-off meeting –
“RACCE” Raising earthquake Awareness and Copping Children’s Emotions: Management and Financial Issues NATURAL HISTORY MUSEUM – UNIV. OF CRETE (NHMC) Project.
Member of German Institute for Adult Education (DIE) Administrative Aspects for VisuaLearning Project CP DE-Grundtvig-G1 Information on.
6 September 2012 GUIDE FOR APPLICANTS CORE 2012 CALL – ELIGIBLE COSTS AND FINANCIAL ISSUES ANNA FASTYN CHIEF EXPERT SECTION FOR BILATERAL PROGRAMMES AND.
School Leadership Toolkit for Accelerating Achievement London 17 th November 2014.
1 An introduction to Project Cycle Management PCM DAY 3 Gori, 31/3 – 3/4/2015.
Financial Management MW-Sonet 16 th – 19 th of March 2011, Turkey.
Name, Surname, Position Event, Date, Place Financial issues.
This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the.
ZHRC/HTI Financial Management Training Session 5: Development Partner Relations and I-TECH Per Diem Policies.
Slavica Srdanović Ćirić Mirna Jelčić OVERALL GOAL OF THE TRAINING Improving the quality of financial reporting by the Beneficiaries resulting.
ADMINISTRATIVE & FINANCIAL ISSUES DG ECHO HUMANITARIAN AID AND CIVIL PROTECTION Finance, Legal Affairs and Partner Support unit-C3.
Financial reporting Linda Wormö, MA Per Dahlström, MA 1st October,2015 Kuopio, Finland.
REPORTING, BUDGET, ELIGIBLE COSTS. Main steps of the financial management of the project.
FINANCE AND SETTLEMENT Strengthening global awarness in the local communities- Kolping 2020 Strategy.
Science, research and development European Commission IDARI Project Meeting Tartu, June 2005 Martin Greimel Scientific Officer Directorate-E ‘Biotechnology,
Technical Assistance Office SOCRATES / Lingua 1 and 2 Information seminar for co-ordinators of successful pre-proposals Carla Donda 28 January 2005.
Economic Development and European Policies Directorate City of Venice Financial and administrative procedures LAPs & RAPs Project Community action programme.
Reporting requirements - contractual and financial issues NGO Kick-off meeting Lorenzina Bruno, Senior Financial Officer Manuel Montero Ramírez, Project.
Technical Assistance Office 1 SOCRATES - MINERVA GRANT AGREEMENT 2004 Contractual and Financial Management Administrative and Financial Handbook.
Technical Assistance Office 1 Contract, Reports and errors to avoid! GRANT AGREEMENT 2005 Comenius coordinators’ meeting, 17/10/2005 Maryline Fiaschi,
Technical Assistance Office TCP Projects 2005 Contractual and Financial Management Administrative and Financial Handbook Prepared by IA, 14/12/2001 SOCRATES.
European Commission Virtual Institutes Workshop--28 September Thematic network contracts Megan Richards DG RTD Virtual Institutes  Thematic Network.
Ministry of Finance Financial management and control of the Operational Programmes, co- financed under the Structural funds and the Cohesion fund of EU.
MATcHES Project Ruse, February 26, 2014 Nohelia Morales Martínez Project number: TEMPUS BG-TEMPUS-JPHES This project has been funded with.
Welcome. Contents: 1.Organization’s Policies & Procedure 2.Internal Controls 3.Manager’s Financial Role 4.Procurement Process 5.Monthly Financial Report.
Eligibility Rules Stefan Nyström, Managing Authority June 1, 2016 – Cork, Ireland.
- Special Education Needs (SEN) Network Administrative and Financial Aspects.
Management of the Grant Agreement By Philippe Ruffio & Nathalie Hoste-Luxen Tempus project representatives’ meeting Brussels December 2011.
EWIL European Women Interactive Learning With the support of the Lifelong Learning Programme of the European Union. This project has been funded with support.
The LIFE Programme: the EU funding tool for the Environment and Climate Action Lorenzina Bruno, Senior Financial Officer EASME – C.1.6 LIFE NGO Kick-off.
Interreg Atlantic Area Programme Eligibility Rules.
1 Details of the Sword Contract Kick-off meeting Autonomous Province of Trento Trento, December 18-19, 2014 SWORD (School and WOrk-Related Dual learning)
Interreg Atlantic Area Programme Partner Budget & Eligibility Rules
Get ready for EC reporting
Role & Responsibilities
Start-up procedures Managing Authority of European Territorial Cooperation Programmes Joint Secretariat of Interreg IPA CBC Programme “Greece – Albania.
INTERREG IPA CBC “GREECE ALBANIA ”
TANGO Project Finances
Eligibility Rules Stefan Nyström, Managing Authority
Management Verifications & Sampling Methods
IARS FINANCIAL PRESENTATION FOR
Presentation transcript:

BUDGETING Training Unit 13.2 Principles and financial rules of mobility

Budgeting Admissibility of costs: Only those ones that are admissible: according to the principle of value for money; according to the context in which the expenditure is made; according to its nature and its amount are eligible (and therefore reimbursable).

Budgeting Distinction between determining the subsidy requested and the construction of the budget. The total budget of the project represents the overall cost of the intervention, based on actual estimated cost. The Community subsidy is calculated on the basis of tariffs set by the EU Commission and the National Agencies and published together along with the announcement. The NA advise not to construct the budget starting from tariffs, but to carry out a scrupulous analysis of the expenses that will actually be incurred by the partnership network.

Budgeting The tariffs do serve as a benchmark, in as much as in no case can a larger amount be requested. The tariffs reported for subsistence expenses differ in duration of the mobility and the country of destination and are calculated based on the average cost of living. The tariffs for organisational expenses and those for participants training are calculated according to the length of the stay abroad. The travel expenses do not have limits, but are included in the tariffs for subsistence or better stated with actual costs depending on the duration of mobility.

Budgeting When the entire budget for the project is determined, the questionnaire asks that the size of the amount of the Community grant is specified. Even though the questionnaire asks for details on the calculation of the overall budget to be supplied, information is not asked for on the percentage of own funds that the partnership and the beneficiary will put into co-funding. As there is no fixed percentage for the Community subsidy we must remember that the grant is co-funding and cannot cover the entire budget; furthermore, all other public financing (not originating from the European Community) proportionally decrease the European rate.

Budgeting What happens after approval of the project After approval of the project and publication of the lists, the National Agency and the subject leader stipulate the grant agreement; (a contract that also contains information useful to the financial management of the intervention). As a matter of fact, the agreement specifies the timings for the disbursement of the Community contribution, which is essential to plan the payments to partners and suppliers.

Budgeting The eligibility period of expenses coincides with the planning length that starts with the signing of the agreement and finishes with the end of the project. Only expenses incurred in this period of time can be reimbursed. The agreement also specifies the contribution agreed, subdividing it into different items of expenditure. The subject leader can decide whether to give the subsistence and travel funds directly to the participants or to the partners in loco.

Budgeting The grant is paid out by the National Agency in two phases: the first occurs within 45 days of the date of signing the agreement and is equal to 80% of the Community subsidy. The second payment is made within 45 days after approval of the final report and represents the balance of the remaining 20%. Both the payments are made against submission of accounting documents by the subject leader.

Budgeting If the beneficiary is a private organisation, a financial guarantor policy must be effected as surety for the funding (limited to the first trance of the payment). The costs for the policy can be reported in the management and monitoring costs. The agreement also contains information on the current bank account to use to credit the contribution. The account opening and running expenses are not accountable.

Budgeting The exact amount of the subsidy is determined at the end of the intervention. The National Agency, on the basis of the final report: is in a position to determine whether there were significant variances compared to what was estimated and how many people have actually been sent in mobility

Budgeting The final contribution is calculated as follows: the amount for preparation expenses is determined by multiplying the number of actual participants by the maximum expected tariff; the contribution for the management and monitoring expenses is calculated by multiplying the number of actual participants by the maximum expected tariff; subsistence expenses are calculated by multiplying the number of actual participants by the tariff indicated by the beneficiary according to the duration of the mobility and the host country; travel expenses (if not included in those of subsistence) are determined on the basis of the expenses actually incurred.

Budgeting As proof of how much is declared in the final report, the beneficiary organisation must attach: documentation relating to mobility, such as documentary evidence of the host organisation; copies of travel documents; boarding cards and copies of invoices for accommodation expenses.

Budgeting During the period of implementation of the project and for the following five years the (EU) Commission, the European Anti-Fraud Office (OLAF), The European Audit Office and the National Agencies can carry out administrative–financial inspections and audits for: analysis of the final reports; documentation analysis of the supporting material of the final report and spot checks.

Budgeting The beneficiary: must keep the originals of support documentation for at least five years; must put in place accounting procedures that allow the declared expenses and those charged to the project to be directly referable to the accounting documents and financial evidence, available at the beneficiarys own offices.

Budgeting Content: Construction of the budget in the application stage. The distinction between the subsidy requested and the total budget. Connection between the duration of mobility and the construction of some items of expenditure. What happens after approval of the project. Timing of disbursement of funds. Documents to be retained and attached to the final report.