Ministry of Foreign Affairs of Republic of Macedonia. National Visa Information System National Visa Information System Marica Ristevska N-VIS Parameter Database Administrator, MFA Visa Centre Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre National Visa Information System Project Development * Start date - August 2007 * Official inauguration – February 2008 / Pilot internet connection with Consulate General in Thessalonica * Gradual connection of DMCPs in line with the Operational Plan * Training of Visa centre employees / N-VIS testing phase * Pilot phase (Functional National Visa Management IT system) * Training of 16 Trainers (“Train the Trainers System”) * Production – September 2008

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre At the moment (Functional National Visa Management IT system): - 34 DMCPs are successfully IT connected with the Visa Center within MFA; Visa Center within MFA; - 8 border crossings (6 major + two airports) - operational connection between MFA, Section for Foreigners in MoI and Employment Agency

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre Improving efficiency of the Visa Centre work environment

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre N-VIS 0verview system for issuing and monitoring visa applications system for issuing and monitoring visa applications developed for the Ministry of Foreign Affairs (MFA) developed for the Ministry of Foreign Affairs (MFA) easy and rapid verification of applicant data easy and rapid verification of applicant data simple data acquisition for later analysis simple data acquisition for later analysis efficient monitoring of procedures for issuing visas and their financial control efficient monitoring of procedures for issuing visas and their financial control

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre Visa Management Concepts migration control and visa issuing policy migration control and visa issuing policy development of Macedonian foreign and visa management policies development of Macedonian foreign and visa management policies visa issuing process is managed by the Visa Centre at the MFA visa issuing process is managed by the Visa Centre at the MFA accompanying activities accompanying activities control records of visa stickerscontrol records of visa stickers accounting and statistical reportingaccounting and statistical reporting

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre Functionality -for the visa types: A (Airport transit), B (Transit), C (Short term stay), D (Long term stay) Visa application data entry Visa application data entry Scanning of the annexes of the applications Scanning of the annexes of the applications Taxes accounting Taxes accounting Printing tax receipts Printing tax receipts Keeping the register of applications Keeping the register of applications Processing the applications Processing the applications Verification and checking of the personVerification and checking of the person Interconnection with other information systemInterconnection with other information system Visa issuing /denialVisa issuing /denial

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre Functionality (continued) Checking the applicant (rejected in the past / issued a visa previously) Checking the applicant (rejected in the past / issued a visa previously) Checking in the visa regime (need visa?, need additionally checking?,…) Checking in the visa regime (need visa?, need additionally checking?,…) -visa stickers processing and accounting Printing a visa sticker Printing a visa sticker Withdrawal of an issued visa Withdrawal of an issued visa Reception of new stickers Reception of new stickers Record keeping of each single visa sticker in the system Record keeping of each single visa sticker in the system

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre Functionality (continued) -System management Entry data of verifications rules Entry data of verifications rules Entry data of validation rules Entry data of validation rules Taxes, fees Taxes, fees Visa regime Visa regime User management (roles and privileges, locations, activation/deactivation) User management (roles and privileges, locations, activation/deactivation) Auditing end monitoring of the processes Auditing end monitoring of the processes

Ministry of Foreign Affairs of Republic of Macedonia. System design Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre Levels of Decision – making (N-VIS phases of issuing visas) 1. Data entering (DMCP) 2. Preliminary check (DMCP) 3. Visa Approval (Visa center) / Additional check (M0I & EA) 4. Printing of the visa sticker/issuing the visa (DMCP)

Ministry of Foreign Affairs of Republic of Macedonia. Access management Visa Centre Roles Overview

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre Benefits -Visa applicants Transparent and fast visa issuing process Transparent and fast visa issuing process Clear requirements Clear requirements Personal data protection Personal data protection Procedure auditing Procedure auditing -Visa Centre / MFA Clearly defined, agreed upon, standardized visa issuing procedures Clearly defined, agreed upon, standardized visa issuing procedures Central control of visa issuing process and procedures Central control of visa issuing process and procedures Rapid, consistent and accurate verification of each applicant Rapid, consistent and accurate verification of each applicant Continuous access to visa application data and status at DMCP where the application is being processed Continuous access to visa application data and status at DMCP where the application is being processed Strict record keeping of visa stickers Strict record keeping of visa stickers Activity logging and audit Activity logging and audit System ready for future integration with the Schengen Information System System ready for future integration with the Schengen Information System

Ministry of Foreign Affairs of Republic of Macedonia Visa Centre N-VIS system architecture diagram

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre

Ministry of Foreign Affairs of Republic of Macedonia. Visa Centre Thank You !