ACA NR Army Contracting: One Community Serving Our Soldiers, Serving Our Nation NORTHERN REGION TGIC Exchange Brief Army Contracting Agency, Northern Region Joann Langston, SES, Director 30 October

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 2 Agenda ACA Overview ACA Northern Region Overview Transformation Considerations Challenges Future Issues

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 3 Army Contracting Agency

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 4 ACA Organization Director PARCs ACA Northern Region ACA Southern Region ITEC4ACA- Europe ACA-SW AsiaACA- Korea ACA- The Americas ACA- Pacific Contracting Center of Excellence Staff Operations & Policy Directorate Review & Outreach Directorate Small Business Resource Management Liaison Directorate Executive Agency offices Army-wide Purchase Card Contract Services Business Systems Management ALT Futures Office Chief Counsel Chief of Staff Executive Officer

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 5 ACA NR Structure ACA Northern Region Northern Region Contracting Center Capitol District Contracting Center Army Reserve Contracting Center Fort Eustis DOC Fort Lee DOC Fort Leavenworth DOC Carlisle Barracks Fort Belvoir DOC Fort Myer DOC Fort Meade DOC Fort AP Hill DOC Fort Hamilton DOC Fort Dix DOC Fort McCoy DOC 12 RSC’s West PointFort Drum Fort Leonard Wood Fort Lewis Aberdeen Proving Grounds Fort Carson Fort Riley Dugway Proving Grounds Direct Reporting DOCs

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 6  BASOPS Support: IMA and Garrison Tenant Organizations  Mission Support: TRADOC, MDW, Cadet Command, USAREC, Accessions Command, Army Reserves  Mission Represents > 1/3 of NR Workload Detroit Ars USAG Selfridge Fort McCoy (USAR) Fort Leonard Wood Fort Riley Fort Leavenworth Fort Lewis Rock Island Arsenal Dugway Proving Ground Fort Carson Tooele AD Picatinny Arsenal Fort Devens Fort Belvoir Fort Story Fort Lee Fort Eustis Fort Monroe Fort AP Hill Carlisle Barracks Fort Meade Fort Myer Natic Fort Drum West Point Fort Monmouth Ft. Hamilton Fort Dix Fort McNair Ft Detrick ACA NR Contracting Offices

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 7 ACA NR Goals Make customer service the responsibility of every single person in the Region Optimize our resource stewardship and workforce capacity to address current and future contracting mission requirements Establish a continuous process improvement program to create a more efficient business environment Cultivate an innovative and vibrant workforce with highly developed leaders ACA NR Strategic Plan

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 8 Missions Contracting Centers A-76 Contracts MACOM “Mission” Contracts National Requirements (when assigned by ACA Headquarters) Regional and Sub- Regional Requirements Major Service Contracts Installation DOCs Business Advisor Requirements under $500K Contract Administration Government Purchase Card (GPC) Emergency/Safety Other Missions Assigned by Region

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 9 Major Customers U.S. Army Installation Management Command (IMCOM) U.S. Army Training and Doctrine Command (TRADOC) –U.S. Army Recruiting Command (USAREC) –U.S. Army Accessions Command (USAAC) U.S. Army Forces Command (FORSCOM) U.S. Army Reserve Command (USARC) U.S. Army Medical Command (MEDCOM) Army Test and Evaluation Command (ATEC) U.S. Army Network Enterprise Technology Command (NETCOM) Army Materiel Command (AMC)

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 10 ACA & Army Material Command (ASC) Partnership (MOA Signed) –Integrates OCONUS Command Structure - ACA / ASC AMC responsible for execution of the Contingency Contracting (CC) mission OCONUS ACA retains authority for all installation and mission contracting Prepare to reach-back into ACA’s worldwide installation, BASOPs and operational contracting missions Preplan and establish contracts as needed to support operations plans Contingency structure OPCON to ACA when not deployed –ACA NR trains CCOs for contingency mission Train at DOCs Prepare to deploy and establish CC operations Contingency Contracting

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 11 ACA Transformation BRAC/Joint Basing Rebasing Standardize installation operations Achieve further efficiencies Increased contract management oversight

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 12 ACA Organizational Challenges Multiplicity of efforts to determine the future of Army contracting Obtaining adequate resources to operate the contracting organization Permanent workload increases- “workload creep” Personnel, recruiting and retention issues

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 13 ACA NR Challenges Competitive Sourcing (A-76) Increased Oversight of Services COR Function Personnel Challenges Recruiting challenges Training Challenges IT Challenges Legal Counsel Challenges Small Business Challenges

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 14 Competitive Sourcing (A-76) Challenges Preliminary Planning phase (9 Steps) Standard competition – 12 Months Letter of Obligation (LOO): Not required under previous Circular (Similar to contract terms for private sector performance) Roles & Responsibilities – new officials and responsibilities Post Award Accountability - Administration

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 15 Increased Oversight of Services New requirement for rigorous Acquisition Strategy documentation –Client training Increased participation in working groups, etc. Implications (e.g., CICA bundling, consolidation) –Management of milestones through multiple, challenging briefing levels –Reaching the right level of documentation

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 16 COR Function Contracting Officer Representative (COR) –Key to contract administration –Increased visibility from Congress on down Training function becoming essential function –New guidance increases need for training CORs

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 17 Personnel Challenges Pending retirements Skill gaps and significant retirement- eligible workforce NSPS –Must maintain 2 separate personnel systems Supervisory requirements for TAPES and NSPS must be maintained for foreseeable future 20 percent of workforce transitioning to NSPS 80 percent remain on GS schedule

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 18 Recruiting challenges Lack of PCS funds Competition for applicants from finite pool qualified 1102 candidates The uncertainty of BRAC 2005 has increased rate of personnel loss

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 19 Training Challenges Career Program (CP-14) Management issues –Certification levels, leadership training, and education status –Intern program Continuous professional development –Internal and External Staff training Resource impacts –Priority is the mission- not training –Personnel shortages – availability of qualified mentors

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 20 IT Challenges Managing wide variety of issues from PCs to enterprise deployments –Life cycle replacement –Systems administrator customer service –PRWeb Army wide initiatives Server consolidation WAWF DoD wide initiatives PD2 FPDS-NG DFAS Payment issues

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 21 Legal Counsel Challenges Issue Reduced supervision of Center counsels Reduced training of contracting community –Procurement –Ethics –Fiscal law –Website development Reduced legal support to field –Shortened review time/ follow-up –Lessons learned tracking and application –After action reports Risk Reduced quality of legal work products Loss of mentoring opportunities Increased instances of sustained protests Added costs (in both time and dollars) of procurement to the government

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 22 Small Business Challenges Issue Reduced participation in market research and acquisition strategy decisions Fewer SB counseling sessions Limited conduct, attendance at outreach events Reduced subcontracting plan oversight Reduced program planning and management Reduced training opportunities Reduced participation in DoD SB Council Inability to assign full time SBSs Risk Reduced quality of acquisition strategy decisions Less awareness of viable SB concerns for Army requirements Missed opportunities for SB participation Inadequate subcontract plan administration Sporadic and incomplete program management Failure to meet DAWIA training standards SB personnel lose ability to remain current on SB Non-compliance with DoD Directive

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 23 Future Contracting Issues Master contracts/strategic sourcing Standardizing business processes and procedures Competitive sourcing (the A-76 process) Base Realignment (BRAC) Changing workforce

Supporting Soldiers Through Contracting NORTHERN REGION Army Contracting: One Community Serving Our Soldiers, Serving Our Nation 30 Oct 2007Slide 24 Questions?