© Paradigm Publishing, Inc. 1

2 Excel 2010 Level 1 Unit 1Preparing and Formatting a Worksheet Chapter 3Formatting an Excel Worksheet

© Paradigm Publishing, Inc. 3 Formatting an Excel Worksheet  Change Column Width Change Column Width  Change Row Height Change Row Height  Insert Rows Insert Rows  Insert Columns Insert Columns  Delete Cells, Rows, or Columns Delete Cells, Rows, or Columns  Clear Data in Cells Clear Data in Cells  CHECKPOINT 1 CHECKPOINT 1 Quick Links to Presentation Contents  Apply Formatting Apply Formatting  Apply a Theme Apply a Theme  Format Numbers Format Numbers  Use the Format Cells Dialog Box Use the Format Cells Dialog Box  Format with Format Painter Format with Format Painter  Hide and Unhide Columns and/or Rows Hide and Unhide Columns and/or Rows  CHECKPOINT 2 CHECKPOINT 2

© Paradigm Publishing, Inc. 4 Change Column Width To change column width: 1.Drag the column boundary. column boundary

© Paradigm Publishing, Inc. 5 Change Column Width…continued To change column width of selected adjacent columns: 1.Select the desired columns. 2.Drag one of the column boundaries within the selected columns. column boundary

© Paradigm Publishing, Inc. 6 Change Column Width…continued To change column width at the Column Width dialog box: 1.Click the Format button. 2.Click the Column Width option at the drop-down list. 3.Type the desired width. 4.Click OK. Column Width dialog box

© Paradigm Publishing, Inc. 7 Change Row Height To change row height: 1.Drag the row boundary. row boundary

© Paradigm Publishing, Inc. 8 Change Row Height…continued To change row height of selected adjacent rows: 1.Select the desired rows. 2.Drag one of the row boundaries within the selected rows. row boundary

© Paradigm Publishing, Inc. 9 Change Row Height…continued To change row height at the Row Height dialog box: 1.Click the Format button. 2.Click the Row Height option at the drop-down list. 3.Type the desired height. 4.Click OK. Row Height dialog box

© Paradigm Publishing, Inc. 10 Insert Rows To insert a row with the Insert button: 1.Select the row below where the row is to be inserted. 2.Click the Insert button in the Cells group in the Home tab. Insert button

© Paradigm Publishing, Inc. 11 Insert Rows…continued To insert a row with the Insert Sheet Rows option: 1.Select the row below where the row is to be inserted. 2.Click the Insert button arrow in the Cells group in the Home tab. 3.Click the Insert Sheet Rows option. Insert Sheet Rows option

© Paradigm Publishing, Inc. 12 Insert Rows…continued To insert a row at the Insert dialog box: 1.Click the Insert button arrow in the Cells group in the Home tab. 2.Click the Insert Cells option. 3.Click the Entire row option in the Insert dialog box. 4.Click OK. Insert Cells option

© Paradigm Publishing, Inc. 13 Insert Columns To insert a column with the Insert Sheet Columns option: 1.Select the column to the right where the column is to be inserted. 2.Click the Insert button arrow in the Cells group in the Home tab. 3.Click the Insert Sheet Columns option. Insert Sheet Columns option

© Paradigm Publishing, Inc. 14 Insert Columns…continued To insert a column at the Insert dialog box: 1.Click the Insert button arrow in the Cells group in the Home tab. 2.Click the Insert Cells option. 3.Click the Entire column option in the Insert dialog box. 4.Click OK. Entire column option

© Paradigm Publishing, Inc. 15 Delete Cells, Rows, or Columns To delete a cell: 1.Make the cell active. 2.Click the Delete button arrow in the Cells group in the Home tab. 3.Click the Delete Cells option at the drop-down list. 4.At the Delete dialog box, specify what you want deleted. 5.Click OK. Delete dialog box

© Paradigm Publishing, Inc. 16 Clear Data in Cells To clear data in cells: 1.Select the desired cells. 2.Click the Clear button in the Editing group in the Home tab. 3.Click the Clear Contents option at the drop-down list. Clear Contents option

© Paradigm Publishing, Inc. 17 1)To display the Column Width dialog box, click the Format button in this tab. a.File b.Home c.Insert d.Page Layout 1)To display the Column Width dialog box, click the Format button in this tab. a.File b.Home c.Insert d.Page Layout 3)By default, a column is inserted here in relation to the column containing the active cell. a.to the top b.to the bottom c.to the right d.to the left 3)By default, a column is inserted here in relation to the column containing the active cell. a.to the top b.to the bottom c.to the right d.to the left 2)A vertical inch contains approximately how many points? a.12 b.24 c.48 d.72 2)A vertical inch contains approximately how many points? a.12 b.24 c.48 d.72 4)To delete cell contents but not the cell, make the cell active and then press this key. a.Enter b.Tab c.Insert d.Delete 4)To delete cell contents but not the cell, make the cell active and then press this key. a.Enter b.Tab c.Insert d.Delete Next Question Next Slide Answer

© Paradigm Publishing, Inc. 18 Apply Formatting Font group  You can apply a variety of formatting to cells in a worksheet with buttons in the Font group in the Home tab.

© Paradigm Publishing, Inc. 19 Apply Formatting…continued To change the font: 1.Make the desired cell active or select the desired cells. 2.Click the Font button arrow in the Font group in the Home tab. 3.Scroll down the drop-down gallery, and then click the desired font. Font button arrow

© Paradigm Publishing, Inc. 20 Apply Formatting…continued To add a border: 1.Make the desired cell active or select the desired cells. 2.Click the Borders button arrow in the Font group in the Home tab. 3.Click the desired option at the drop- down list. Borders button arrow

© Paradigm Publishing, Inc. 21 Apply Formatting…continued To apply fill color: 1.Make the desired cell active or select the desired cells. 2.Click the Fill Color button arrow in the Font group in the Home tab. 3.Click the desired color option. Fill Color button arrow

© Paradigm Publishing, Inc. 22 Apply Formatting…continued To change the font color: 1.Make the desired cell active or select the desired cells. 2.Click the Font Color button arrow in the Font group in the Home tab. 3.Click the desired color at the drop-down color palette. Font Color button arrow

© Paradigm Publishing, Inc. 23 Apply Formatting…continued Mini toolbar  Double-click in a cell and then select data within the cell and the Mini toolbar displays in a dimmed fashion above the selected data.

© Paradigm Publishing, Inc. 24 Apply Formatting…continued Alignment group  Enter words or text combined with numbers in a cell and the text is aligned at the left edge of the cell.  Enter numbers in a cell and the numbers are aligned at the right side of the cell.

© Paradigm Publishing, Inc. 25 Apply Formatting…continued To merge each row of the selected cells: 1.Select the desired cells. 2.Click the Merge & Center button arrow in the Alignment group in the Home tab. 3.Click the Merge Across option at the drop- down list. Merge Across option

© Paradigm Publishing, Inc. 26 Apply Formatting…continued To rotate text: 1.Make the desired cell active or select the desired cells. 2.Click the Orientation button in the Alignment group in the Home tab. 3.Click the desired option at the drop-down list. Orientation button

© Paradigm Publishing, Inc. 27 Apply a Theme To apply a theme: 1.Click the Page Layout tab. 2.Click the Themes button in the Themes group. 3.Click the desired theme at the drop-down gallery. Themes button

© Paradigm Publishing, Inc. 28 Format Numbers To format numbers using the Number Format button: 1.Make the desired cell active or select the desired cells. 2.Click the Number Format button arrow in the Number group in the Home tab. 3.Click the desired number format at the drop-down list. Number Format button arrow

© Paradigm Publishing, Inc. 29 Format Numbers…continued To format numbers using the Format Cells dialog box: 1.Make the desired cell active or select the desired cells. 2.Click the Number group dialog box launcher in the Home tab. 3.Click the desired number format at the Number tab. 4.Click OK. Number tab

© Paradigm Publishing, Inc. 30 Format Numbers…continued continues on next slide…

© Paradigm Publishing, Inc. 31 Format Numbers…continued

© Paradigm Publishing, Inc. 32 Use the Format Cells Dialog Box To align and indent data in cells: 1.Make the desired cell active or select the desired cells. 2.Click the Alignment group dialog box launcher in the Home tab. 3.Select the desired options in the Format Cells dialog box at the Alignment tab. 4.Click OK. Alignment tab

© Paradigm Publishing, Inc. 33 Use the Format Cells Dialog Box…continued To change the font: 1.Make the desired cell active or select the desired cells. 2.Click the Font group dialog box launcher in the Home tab. 3.Select the desired options in the Format Cells dialog box at the Font tab. 4.Click OK. Font tab

© Paradigm Publishing, Inc. 34 Use the Format Cells Dialog Box…continued To add borders to cells: 1.Make the desired cell active or select the desired cells. 2.Click the Borders button arrow in the Font group in the Home tab. 3.Click the More Borders option at the drop-down list. 4.Use the options in the dialog box at the Border tab to apply the desired border. 5.Click OK. Border tab

© Paradigm Publishing, Inc. 35 Use the Format Cells Dialog Box…continued To add shading to cells: 1.Make the desired cell active or select the desired cells. 2.Click the Format button in the Cells group in the Home tab. 3.Click the Format Cells option at the drop-down list. 4.Use the options in the dialog box at the Fill tab to apply the desired shading. 5.Click OK. Fill tab

© Paradigm Publishing, Inc. 36 Format with Format Painter To format with the Format Painter: 1.Select the cell with the desired formatting. 2.Click the Format Painter button in the Clipboard group in the Home tab. 3.Click the cell or selected cells to which you want the formatting applied. Format Painter button

© Paradigm Publishing, Inc. 37 Hide and Unhide Columns and/or Rows To hide rows or columns: 1.Select the rows or columns. 2.Click the Format button in the Cells group in the Home tab. 3.Point to the Hide & Unhide option. 4.Click the Hide Rows or Hide Columns option. Format button

© Paradigm Publishing, Inc. 38 Hide and Unhide Columns and/or Rows…continued To unhide rows or columns: 1.Select the rows above and below the hidden row or the columns to the left and the right of the hidden column. 2.Click the Format button in the Cells group in the Home tab. 3.Point to the Hide & Unhide option. 4.Click the Unhide Rows or Unhide Columns option. Hide & Unhide option

© Paradigm Publishing, Inc. 39 1)You can apply a variety of formatting with buttons in this group in the Home tab. a.Font b.Editing c.Formulas d.Formatting 1)You can apply a variety of formatting with buttons in this group in the Home tab. a.Font b.Editing c.Formulas d.Formatting 3)This is a set of formatting choices that includes fonts, colors, and effects. a.texture b.trial c.trend d.theme 3)This is a set of formatting choices that includes fonts, colors, and effects. a.texture b.trial c.trend d.theme 2)When you select data this displays in a dimmed fashion above the selected data. a.Format toolbar b.Highlight bar c.Mini toolbar d.Font bar 2)When you select data this displays in a dimmed fashion above the selected data. a.Format toolbar b.Highlight bar c.Mini toolbar d.Font bar 4)When you click the Format Painter button, the mouse pointer displays with this attached. a.paintbrush b.white arrow c.black arrow d.crosshairs 4)When you click the Format Painter button, the mouse pointer displays with this attached. a.paintbrush b.white arrow c.black arrow d.crosshairs Next Question Next Slide Answer

© Paradigm Publishing, Inc. 40 Formatting an Excel Worksheet Change column widths Change row heights Insert rows and columns in a worksheet Delete cells, rows, and columns in a worksheet Clear data in cells Apply formatting to data in cells Apply formatting to selected data using the Mini toolbar Preview a worksheet Apply a theme and customize the theme font and color Format numbers Repeat the last action Automate formatting with Format Painter Hide and unhide rows and columns Summary of Presentation Concepts