ENVIRONMENT CANTERBURY SHAREPOINT INTRANET Adapting SharePoint functionality for a corporate Intranet. Matt Elliott and Julie Blyth

Background SharePoint purchased as a result of an organisation wide consultation concluding there was a need for an application that would provide the ability for better knowledge management, collaboration and tools to assist with staff with their main work processes.

ECan requirements  Effective Communication  Essential Information for staff  Supporting work processes  Tools for project teams  Encourage better collaboration  Personalisation/Customisation  Social Networking  Self service – easy to use

Features  Homepage  Bulletin Board – Custom list  Organisation Calendar - Calendar  Whaddyathink etc –Blog list  Workspaces  Section (Department) areas

Organisation Calendar  Previously no central repository for all Council events.  Calendar content  Local calendars from teams, sections and councillors “bubbled up” to feed into wider organisation Calendar using content types.  Content can also be loaded directly into the Corporate calendar.

CRM User Group

Information and Knowledge Management

Section Sites

Hazardous Substances and Waste

Customer Services

Just a few benefits…  User friendly (mostly) for staff to learn basics  Has encouraged better collaboration within and between teams.  Learning from peers as we use SP  New document management practices developed via SP functionality  Saving information / versioning docs  Workflow approval  Blogs/Bulletin Announcements rather than

Next steps  Re-design look and feel  Revise Information Architecture  Main navigation Labels – replace “Stuff” etc  Toolboxes – Information and applications to assist staff in their roles.  Integrate existing external applications into SharePoint  Staff directory integration with My Sites etc

Questions