Useful Office Practices Denise Brown, NDLTAP July 23, 2013

What is in your center’s toolbox?

NDLTAP’s Tools Jing Audacity Dropbox Doodle Constant Contact Instant Presenter

NDLTAP’s Resources E-Learning Guild Training Network Magazine

Capture What You See  Jing is not Snagit and it is not Camtasia  Free tool  Captured imagery is high quality (PNG format)  Modify Images – add arrows, text and a few shapes  Save (png.) or copy image

Video Capture  Limited to 5 minute video duration  Useful for reactive, informal and non-formal learning interventions  Supports audio and voice-over narration  Great for internal training

Recording and Editing Sound  Import and play an existing audio file  Record your voice  Export to an MP3 or other audio file  Edit sounds and apply effects  Great narration tool for developing training module  It is a free or open source platform

File Sharing Starts at 2 GB free – up to 18 GB with referrals (different pro plans) Files always available from secure Dropbox website Works offline Simple sharing features – invite of folder or send a link We pay 9.99 a month ( GB) Efficient feature for sharing instructor presentations Dropbox

Compress PDF File Just drag and drop the PDF file Files are permanently deleted from server after 1 hour PDF files reduce to 144 dpi Completely free All platforms supported smallpdf.com

Group Scheduling Connect your outlook calendar Easy to use Used for coordinating large or small events Propose times and days Customizable settings available Completely free

, Event and Survey Creation Contacts – Join our list on NDLTAP website News bulletin, training announcements, Out and About with NDLTAP Event Management (with website feature) Survey tool Track how many contacts are opening your s Different levels of payment (we pay $600/yr)

InstantPresenter – webinar platform User friendly Record sessions VOiP or telephone audio Video capability for presenter Easily play video during a presentation Polling feature $150.00/month

Keep it interesting PollsChatWhiteboardVideo The opening minutes Welcome slide Ground rules – providing webinar details

Proofread and test everything twice Practice Presenters must be on a wired connect Presenters need headsets Reminders are the key to increased attendance 1 month1 day1 hour

Be prompt and professional Get started on time Keep on schedule Time for Q & A Have an experienced producer Producer will troubleshoot in advance Watch the chat box Keep the presenter on schedule

InstantPresenter Dashboard

InstantPresenter Reports Feature

InstantPresenter Screen

Learning Management System Why do you need an LMS? What do you want the LMS to do? Who will manage the LMS? How will the LMS benefit the learner? Do you have funds to maintain an LMS?

 Did not do enough shopping  Did not have a manager  Goals of the LMS were not defined  Did not have a User’s Guide  Did not test the LMS on different browsers Have an LMS ManagerConsistency We have a User’s Guide Market the LMS Cross-trained for support of the LMS

Free Resource

Jing – Contact - –

Training Magazine Network – Elearning Guild -

Denise Brown NDLTAP Training Coordinator Wyatt Ty - 4 years Josie Joy - 6 weeks