AASHTO Subcommittee on Construction Burlington, Vermont Tuesday, August 17 th, 2010 Tom Ravn

 Manages all aspects of the Agency’s external civil rights and labor compliance activities – DBE & TGB Goals – OJT Goals – Contract Clearance & Good Faith Efforts – Prevailing Wages – Compliance with Federal Regulations and Federal & Legislative Reporting 2

 Unified data base o One source of data input o Reduces duplication of data entry o Improves accuracy of data o Reduction in data management o Addresses the increasing number of data requests by the public  Web Based Technology – External Access o Simplifies deployment to Mn/DOT, cities, counties, and contractors  Allows for centralization and standardization of contract information such as item list, vendor list, federal reporting  Cutting edge technology used to build application

 Early 2000 Mn/DOT developed initial requirements  April 2005 solicitation went out to all states  2006 twelve states agreed to participate in developing wT CRLMS  2007 wT CRLMS development began  January 2009 Mn/DOT’s Beta Testing team formed  May 2009 Customized wT CRLMS to meet Mn/DOT’s business processes  Spring 2010  Migrated the following into wT CRLMS  Federal reporting data  State Aid’s open federally funded projects  Created an accurate Master Vendor list  The Unified Certification Program report/directory is now generated from the wT data base  Summer 2010  A 2 nd Beta Testing team formed

 September 2010 – February 2011 o Beta Test wT CRLMS Version 2.01  March 2011 o Production Release of wT CRLMS Version 2.01  Late Spring 2011 o Pilot Projects o Internal Pilot Project with a Mn/DOT District Office o External Pilot Project with contractors  September 2010 – February 2011 o Develop Support Plan o Develop Training Materials  Fall 2011 o Interface with Mn/DOT’s financial management systems o Phased implementation plan

 Materials ◦ There are at least six User Groups of wT each with some unique use of the system  External Users - Contractors  Civil Rights - Staff  Labor Compliance - Staff  Pre Construction & Pre Letting - Staff  Letting Pre-Approval - Staff  District Project Staff & Other Mn/DOT Offices ◦ Manuals, quick reference guides and computer based training materials will be developed for the needs of each User Group  Delivery ◦ Options  Classroom  E-Learning

 Standard process for all contractors to follow  Standard set of payroll rules for all projects  Few to no paper payrolls  process to notify the prime of payroll problems  Early detection of labor issues before they become large problems

 Ready access to data from procurement and construction functions  Improves and ensures monitoring and reporting of civil rights and labor compliance requirements to the Federal Government and other interested parties  External Access will allow contractors to provide data electronically  Data analysis for goal setting and disparity studies  Automated EEO reporting from data provided in Contractor’s payrolls

QUESTIONS?