Project Sponsor Project Manager 04/24/ Major Projects Quarterly Review

State TeamNon-State Team  Project Sponsor (s) –  Project Manager –  Project Coordinator –  State Partner(s) –  Functional Lead –  Technical Lead –  Organizational Change Lead –  Vendor Manager (s) –  Vendor Partner(s) -  Independent Reviewers -  Federal Partner(s) - 04/24/2013 Major Projects Quarterly Review2

Current Project Summary of Major changes from last review 04/24/2013 3Major Projects Quarterly Review

 Please answer the following questions: ◦ Project Budget on Target? ◦ Project Milestone Dates on Target? ◦ Project Resources Available? ◦ Post Production Support Budget Completed and Funding Identified? ◦ Overall % Complete of Work Effort? 04/24/2013 4Major Projects Quarterly Review

 Project Start Date:  Project Milestone Date(s): Requirements Sign Off Date: Baseline Date: Design Sign Off Date: Testing Sign Off Date:  Project Implementation Date(s): Original Implementation Date(s): Current Implementation Date(s):  Project Completion Date: Original Completion Date Current Completion Date 04/24/2013 5Major Projects Quarterly Review

List delays and problems (technical/functional) since last status update was given Note issues/delays Technical Issues Functional Issues List corrective actions or strategies being taken Note Action Plan Note Strategy to address Note any assistance needed 04/24/2013 6Major Projects Quarterly Review

List Risks and Issues Note Risks Note Issues List Mitigation Actions Being Taken Note Mitigation Note any strategies deployed 04/24/2013 7Major Projects Quarterly Review

List Technical deliverables List main technical deliverables completed since last update List functional deliverables List main functional deliverables completed since last update 04/24/2013 8Major Projects Quarterly Review

04/24/2013 9Major Projects Quarterly Review Total Project Budget XX.X Million Funds Expended to Date As of 03/31/2013 $XX Million April Project Hardware PO $1.0M April Projected Software PO - $1.5M (Oracle licenses) April Projected Vendor PO $1.5M Do your project costs include all State resources? (State FTE’s, Casual/Seasonal, Facilities)

04/24/ Major Projects Quarterly Review Current Federal Dollars $ Current State Dollars: GF - $ ASF - $ Current Total Project Budget $ Original Federal Dollars $ Original State Dollars: GF - $ ASF - $ Original Total Budget $ Additional funding is needed to complete the project: GF - $ ASF - $ Did your budget increase in the last 3 months?

List Lessons Learned List any impacts List any dependencies List Any Impacts/Dependencies to the Project 04/24/ Major Projects Quarterly Review

 All projects should have: ◦ On going support budgets defined ◦ Training and education plans developed ◦ Help Desk Plan developed ◦ Functional Support Plan developed ◦ Appropriate level of detail in requirements ◦ Volume of work with new solutions identified and current number of resources projected ◦ Additional State resource requirements identified to implement this project ◦ Impact of Change Control on the project budget defined ◦ Legacy system retirement plan, where applicable 04/24/2013 Major Projects Quarterly Review12