FOCUS! Organizing Your Time and Leading Your Life.

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Presentation transcript:

FOCUS! Organizing Your Time and Leading Your Life

What would you do if you had ONE extra hour each day?

“Time management is really a misnomer – the real challenge is not to manage time, but to manage ourselves.” Stephen Covey The Seven Habits of Highly Effective People

Overview 1.Purpose 2.Planning 3.Prioritizing 4.Productivity 5.Handling Interruptions

“Would you tell me please, which way I ought to go from here?” “Well that depends a great deal on where you want to get to,” said the cat. “I don’t much care where,” said Alice “Well then, it doesn’t matter which way you go,” said the cat. “So long as I get somewhere,” Alice added as an explanation. “Oh you’re sure to do that,” said the cat, “if you only walk long enough.” - Lewis Carroll Alice’s Adventures in Wonderland 1. Purpose

Vision Mission Values Roles

Do you ever feel like you are being pulled in too many different directions?

“Things which matter most must never be at the mercy of things that matter least.” Goethe

Efficiencyvs Effectiveness ClockvsCompass ThingsvsRelationships TimevsResults

2. Planning Time Waster #3 – Inadequate Planning

2. Planning One portable planner SMART goals Weekly/Daily planning Time Zones Master task list Rituals

“Successful people don’t try to do everything. They learn to focus on the most important tasks and make sure they get done.” Brian Tracy Eat that Frog

“Time management can be captured in a single phrase: Organize and execute around priorities.” Stephen Covey The Seven Habits of Highly Effective People

3. Prioritizing Time Waster #1 - Management by Crisis Time Waster #4- Attempting too Much

3. Prioritizing Quadrant II –Urgency –Importance Pareto Principle - 80/20

3. Prioritizing P/PC Balance –Production - Energy expenditure –Production Capacity - Energy renewal Full Engagement –Physical –Mental –Social/Emotional –Spiritual

“The number of hours in a day is fixed, but the quantity and quality of energy available... is not.” Loehr & Schwartz The Power of Full Engagement

4. Productivity Time Waster #7 - Personal Disorganization Time Waster #8 - Lack of Self-Discipline Time Waster #9 - Inability to Say “No” Time Waster #10 - Procrastination

“One of the advantages of being disorderly is that one is constantly making exciting discoveries.” A. A. Milne

4. Productivity Control the things you can control Take responsibility Alignment Intentionality Saying yes is saying no Saying no is saying yes

5. Handling Interruptions Top Time Waster #2 - Phone Interruptions Top Time Waster #5 - Drop-in Visitors

5. Handling Interruptions Deter Discover Decide –Respond –Reschedule –Refer –Reject Demonstrate

“The key is to distinguish the important interruptions from the true time wasters and handle each in an appropriate way.”

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