Written by Cynthia Thomas and Dr. Frank B. Flanders for Georgia CTAE Resource Network 2010 Guidelines for Effective PowerPoint Presentations Edited by Mrs. Lydic for CCMS 6 th Grade Advanced Business & Computer Science

Objective Students will be able to explain ten guidelines for preparing effective PowerPoint presentations.

Is this how you want the audience to look? Of course not! Follow the guidelines (Rules of Thumb) to help prepare informative and interesting presentations.

What is a Rule of Thumb? A guide that is not intended to be strictly accurate or reliable for every situation. Note: “Rule of Thumb” originated with carpenters who used their thumb to estimate measurement.

Rule of Thumb #1 Organize! –Presentations should be well organized to be effective.

Rule of Thumb #1 Continued… Your presentation should generally consist of  Title Slide  Objectives: State what you want your audience to learn.  Body: the content of your message.  Summary: A shortened version of the message.  Bibliography: To give credit for source(s) of information used.

Rule of Thumb #2 Use large legible fonts. Generally 24+ for text & 32+ for Headers FONT SIZE Can you read this well? (11pt) How about this? (16pt) And now? (24pt) And now? (36pt)

Rule of Thumb #2 Continued… Some audience members may be sitting several yards away from the screen. Don’t make them squint! Arial, Tahoma, Times New Roman, & Verdana are easy to read and compatible with most computers.

Rule of Thumb #3 M inimize text on slides. Generally, only 7 lines with 7 words per line for each slide Don’t just read to your audience!

Rule of Thumb #3 Continued… The slides should summarize main points. If you need detailed notes for your presentation, use the “speaker notes” section at the bottom of each PowerPoint slide.

Rule of Thumb #3 Continued Keep your audience alert!!! Do not put everything you plan to say in your presentation or your audience may just hear… Blah, blah,blah,blah!

Rule of Thumb #4 Use appropriate designs and complementary colors. Generally no more than three colors on one slide. Be careful with photo backgrounds – often text can become illegible as the colors change.

Rule of Thumb #4 (continued) Another example of inappropriate mixing of colors and backgrounds.

Rule of Thumb #5 Use animations and sounds sparingly and with care. A nimated pictures may seem cool but can distract your audience and detract from the presentation’s professionalism.

Rule of Thumb #5 Continued… Pretty Cool, Huh! Not distracting at all! Do you even know what the presenter just said?

Rule of Thumb #6 Use images to add interest. Make sure that images are appropriate, and that they help convey the message.

Rule of Thumb #6 Continued… I am trying to convince an audience that English Bulldogs make great pets. This slide is to show that English Bulldogs can be intimidating to strangers and are great guard dogs. Is this image representative of what I am trying to convey?

Rule of Thumb #8 Check and then double check for grammatical and spelling errors.

Rule of Thumb #8 Continued Your slide presentaion is finishd! The colors look great, the slide design is profesional and appropriat for your topic.. You have some colorfull, pictures that add just the right amount of pizaz!!! Now it’s time to go present it! Its gonna be incredble!!!! The audeience is going to be blone away! Did you catch any mistakes? How many mistakes did you catch? Were they distracting?

Rule of Thumb #9 Use charts and graphs as visuals for data. Charts and graphs can be great tools to organize data. Make sure they are accurate and easy for the audience to read.

Rule of Thumb #9 Continued… Charts/graphs should be applicable and easy to read. Excel is a great tool for creating charts and graphs! If you are not sure how to use Excel to create charts and graphs, now is a great time to learn.

Charts should show information in an easy to understand and representative manner. As an audience member, do you understand the information this chart is conveying to you? Rule of Thumb #9 Continued…

Rule of Thumb #10 Keep it simple. Your presentation should not be a display of every feature of PowerPoint. You don’t want to confuse your audience!

Summary Just remember, your presentation is about your topic, not the slide show! You want your audience to remember the things you said and how you said them, not “how cool” your slide show was!