1 NIST MEP Collaboration Project Pre-Kickoff Working Session March 15, 2012

2 Agenda Introductions Roles and Responsibilities MEP’s Plans, Goals, Background Expected Outcomes of Working Session Engagement Framework & Approach Kick-Off Prep

3 GovDelivery Roles and Responsibilities Project RoleResponsibilities Program Director (Bobbie Browning) Overall Supervision Budget/Schedule Review Issue and Risk Escalation Project Manager (Steven Swiech) Responsible for managing the delivery of the Collaboration Project Project management throughout the duration of the project Project communication Engagement Services (Joseph Porcelli) Requirements definition and analysis Responsible for developing/optimizing engagement plan to ensure it meets NIST’s needs Delivery of selected trainings, best practice documentation etc. Collaboration Domain Expert (Bandar El-Eita) Collaboration Domain Expert Client Success Consultant Implementation Consultant (Cindy Hoops) Configuration and Implementation

4 Expected Outcomes of Working Session Identify NIST MEP Roles and Responsibilities Agree upon Timeline, Milestones and Communication Plan Schedule Kickoff Meeting with Larger Group Identify follow up actions: Technical Exchange on Domain Mapping SPF record setup Privacy Policy

5 NIST MEP Roles and Responsibilities Project RoleResponsibilities Program Board Overall Supervision Budget/Schedule Review Issue and Risk Escalation Project Manager Client Project management throughout the duration of the project Feedback to GovDelivery Project Manager of progress of all activities, issues, risks and project changes Sign-off key project deliverables Business Architect/Analysts User Acceptance Test Cases, User Acceptance Testing and Report. End user Training and materials Technical LeadTechnical Key Point of Contact Domain Mapping Sender Policy Framework Security Administration Ensure compliance with security requirements

6 NIST MEP Plans, Goals, Background

7 What goals are important to you? What is important to senior management? What goals did we miss in the proposal? What progress have you made? Where have you struggled the most? What measurement metrics are important, what do you care about but is difficult to measure? What internal resources have you identified? What are the resources you would like to share with the community? Special sensitivities?

8 Engagement Framework

9 Engagement Approach

10 Assessment Approach

11 Engagement Approach

12 NIST MEP Tasks TaskNotes Kick Off Engagement Workshop(s) Privacy Policy Technical Exchange Engagement and Management Plan Platform Design and Configuration Testing Training NIST MEP Launch

13 NIST MEP Tasks Estimated Duration TaskWeek 1Week 2Week 3Week 4Week 5Week 6Week 7Week 8 Kick Off Engagement Workshop(s) Privacy Policy Technical Exchange Engagement and Management Plan Platform Design and Configuration Testing Training NIST MEP Launch

14 Kickoff Prep When? Where? Who will be attending? Champions? Leadership? What concerns have already been raised? What goals are they most interested in? What sensitivities should we be aware of? What progress has been made?