Cataloging E-Resources Point of View By Amr H. Hussein 23 October 2001

Definition A Remote Access Computer File Serial is a work issued in designated parts (which are numeric, alphabetic, and/or chronological designation) for an indefinite period of time, in computer file format, and accessed via input/output devices connected electronically to a computer. (CONSER; AACR2)

Experience Required to Catalog E-Serials Computer Experience: Determines which kind of program is required to browse and view an electronic resource. Internet Experience: Helps in identifying which methods and/or protocols should be used to access and obtain an electronic resource.

Basic Steps in Cataloging E-Serial Determining and recording the basic bibliographic information in order to accurately identify and describe the serial. Determining the access points needed for retrieval of the catalog record. Determining and recording the means by which the serial itself can be accessed online. (CONSER)

Cataloging E-Resources Standards Anglo-American Cataloging Rules 2 nd ed. Revision 1998, Chapters 9: Electronic Resources *. * (Amendments 2001 to AACR2) International Standard Bibliographic Description: Electronic Resources (ISBD(ER)) CONSER Cataloging Manual: Module 31: Remote Access Computer File Serials 2001.

Type of Computer Files Computer files should be considered and treated as a reproduced forms of other information mediums in an electronic format. This is why most of computer files types reflect all types of information mediums after which the AACR2R s chapters were named, except for chapter 11 (Microforms).

Textual Files Games Digital Pictures Sound & Music Compressed Files Programs Movies & Motion Pic. Computer Files ZIP ARC ARJ LHA/LZH Z/gz TAR UNIX compression ZOO GIF Animated GIF JPEG FLC FLI GL TXT Post Script PDF HTML Compressed Text MPEG Quick Time AVI Synthesized Data WAV ULAW SND VOC MPA/MP2/MP3 MIDI MOD Hyper Contents Virtual Reality

Source of Information Title Screens (Chief Source) Main menus Program statements First display of information Header to the file (including Subject: line) End of the file Documentation (Information issued by publisher, creator, etc.) Other published description of the file Other sources. Title screen Main menu Program statements First display of information Header to the file (including Subject: line) Home page TEI (Text Encoding Initiative) header Other identifying information prominently displayed Documentation (Information issued by publisher, creator, etc.) Other published description of the resource Other resources AACR2R ISBD(ER)

OCLC Cataloging Internet Manual * Home page. Web page. File itself: Readme file. About Screen. TEI (Text Encoding Initiative) Header. HTML tag. Documentation File. Internal Menus. Subject: line. Program statement, etc. * OLSON, Nancy B. Cataloging Internet resources : a manual and practical guide. – 2 nd ed. – Ohio : OCLC Online Computer Library Center, c1997. – 55 p. – This publication is also available via URL:. – ISBN:

GMD (General Material Designation) Electronic Resource * * (Amendments 2001 to AACR2) Electronic Resource AACR2R ISBD(ER)

Proposed GMD to accommodate to E-Resources Cyber computer program Cyber computer data Cyber game Cyber hypermedia Cyber hypertext Cyber manuscript Cyber map Cyber motion pictures Cyber music file Cyber picture Cyber serial Cyber slide Cyber sound file Cyber technical drawing Cyber text Cyber video file Cyber virtual reality

Field 3: Material Specific Details Area BOTH: AACR2R and ISBD(ER) have treated remote access computer files as an electronic resources by using (Field 3) which was used only with computer files. BUT: Treating E-Resources should be according to the type of the content of the file itself (e.g., serials, monographs, maps, audio-visuals, etc.)

Field 3: Material Specific Details Area THEREFORE : (Field 3) should read from each information medium s chapter (e.g., E-Serial s Field 3 should record information according to chapter 12 (Serials) not according to chapter 9 (Electronic Resources)). IF: (Field 3) is used with an E-Serial for example, (Field 5: physical description) should record special data relating to the size of file, and whether this file contains illustrations or hyper contents, in order to accommodate to treating E-Serial: (1) as being a serial; and (2) as being an electronic resource.

BOTH: AACR2R and ISBD(ER) have agreed not to use (Field 5) because simply E-Resources have no Physical Description. BUT: The philosophy of issuing (Field 5) was to record information about size of medium, and whether this medium contains illustrations and/or hyper contents). THEREFORE: (Field 5) should be used to record information reading size and/or whether the file contains hyper contents, specially when (Field 3) is used according to the type of the E-Resources. Field 5: Physical Description Area

Field 7: Note Area System requirements. File characteristics. Physical description (includes sound and color). Other formats (e.g., another version for MAC). Mode of access.

MARC 21 The most Important Fields used with E-Serials 006 Additional Material Characteristics: use p for Mixed Materials. 007 Physical Description: using a new character like e is appropriate to accommodate to E-Resources. 008 Fixed Length Data Elements: using a new character like e in Mixed Materials would be appropriate.

256 Computer File Characteristics. 300 Physical Description. 310 Current Publication Frequency. 321 Former Publication Frequency. MARC 21 The most Important Fields used with E-Serials

516 Type of Computer File or Data Note. 533 Reproduction Note. 538 System Details Note. 565 Case File Characteristics Note. 584 Accumulation and Frequency of Use Note. 856 Electronic Location and Access. MARC 21 The most Important Fields used with E-Serials

MARC Field 856 Electronic Location and Access FirstAccess method #No information provided FTP. 2Remote login (Telnet). 3Dial-up. 4HTTP. 7Method specified in subfield 2. Indicators:

MARC Field 856 Electronic Location and Access SecondRelationship #No information provided. 0Resource. 1Version of resource. 2Related resource. 8No display constants generated. Indicators:

a Host name. b Access number. c Compression information. d Path. f Electronic name. g Electronic name-End of range. h Processor of request. i Instruction. j Bits per second. MARC Field 856 Electronic Location and Access Subfield Codes:

k Password. l Logon/login. m Contact for access assistance. n Name of location of host in subfield a. o Operating system. p Port. q File transfer mode. r Settings. s File size. MARC Field 856 Electronic Location and Access Subfield Codes:

t Terminal emulation. u Uniform Resource Locator. v Hours access method available. w Record control number. x Nonpublic note. z Public note. 2 Access method. 3 Materials specified. 6 Linkage. MARC Field 856 Electronic Location and Access Subfield Codes:

Conclusion E-Resources reflect all types of information Mediums. E-Resources should be treated as a reproduction of information mediums in an electronic type. Cataloging E-Serial does not differ from cataloging E-Resource. E-Serial should be treated as a Serial first, then as an Electronic Resource.

Conclusion Cataloging standards and rules ignored treating E- Resources as a reproduction forms of other mediums. Cataloging rules and standards need to be modified to accommodate to E-Resources. MARC Field 856 was created to reflect all means of accessing and locating the electronic resource remotely, and yet, it was not reflected in the cataloging rules.

The End