Grinspoon Institute Webinar March 17, 2009 Grinspoon Institute for Jewish Philanthropy Making Reunions Work

Grinspoon Institute Webinar2 March 17, 2009 Agenda: Welcome and Introduction – Sue Kline Technology Overview (GoToWebinar) – Kevin Martone Making Reunions Work – Robin Rubenstein Online Event Registration Tools – Kevin Martone Feedback/Questions

B) Audio pane – Select audio format. Click Audio Setup to verify Speakers & Microphone. C) Questions pane–Attendees can submit questions and review answers. D) Type your question and click Send to submit it to the organizer A) Grab Tab – Click double-arrows to open/close Control Panel. Click square to toggle Viewer Window between full screen/window mode. Click hand icon to raise/lower hand. Click mic icon to mute/unmute your audio

Grinspoon Institute Webinar4 March 17, 2009 Options for Audio You have two options for audio: oCheck your audio settings: o Click on the Audio Setup link on the Audio panel OR o Go to File  Preferences  Audio. (Fig. 1.2) oUnder Speakers Setup, select the proper device. Be sure to uncheck the Mute box. Hit OK. oIf you continue to have problems, please submit a Question and we will assist you. 1)If you want to use the Telephone, select Use Telephone. Please call the number displayed and enter both the access code and audio pin provided. 2)If you would like to use your Computer Microphone & Speakers, select the Use Mic & Speakers button. (Fig. 1.1) Fig. 1.1 Fig. 1.2 If you are having problems hearing the Webinar through your computer:

Grinspoon Institute Webinar5 March 17, 2009 Interacting with Presenters & Participants During the Session  We hope these sessions will encourage participants to ask questions and share their own experiences relating to the topic at hand.  To foster this interaction, we have enabled both the “Raising Hand” option and the “Q&A” option. Raising Hand – use to respond to Q&A – please use this feature to submit questions (or problems) to the organizers/presenters. They can then either pose the question to the group, respond immediately, or pull all the questions together and respond at the end of the presentation.  We may also offer polls during the session to get feedback from all participants about their experiences, how the webinar is going, or to gather other information. After the Session  Please join the discussion on this topic in our Discussion Forums at  Please find all materials from this session (including a recording of the presentation) on our Webinar page at

Grinspoon Institute Webinar6 March 17, 2009 Online Event Registration Benefits Considerations Sample Tools EventBrite example – Surprise Lake Camp RegOnline example – URJ Camp Coleman Questions?

Grinspoon Institute Webinar7 March 17, 2009 Online Event Registration - Benefits Streamlined event registration  For attendees  For staff – fewer phone calls, waiting for mailed-in registrations Can accept credit card payments (optional) May be integrated with website (some tools) Easy to communicate  Linked from eNewsletters, blogs, Social Networks, website, etc.

Grinspoon Institute Webinar8 March 17, 2009 Online Event Registration - Considerations Price Ability to customize the data requested Ability to accept payments for the event registration Ability to easily share the registered attendees list online (with or without extra comments) Integration with your existing database Ability to integrate the online form with your website Ability to promote easily via social networks Other functionality?  Examples – accept phone registrations; easily print nametags

Grinspoon Institute Webinar9 March 17, 2009 Online Event Registration - Tools Much more in-depth review of these tools on our website at  Go to Resources  Tools  Event Registration Popular Tools Used any tools not on this list? Let us know!

Grinspoon Institute Webinar10 March 17, 2009 Online Event Registration – Surprise Lake Camp Surprise Lake Camp – Eventbrite  Links to events at Eventbrite.com  Offers multiple ticket prices  Eventbrite fee added to ticket price explicitly Still have PayPal fee for credit card processing  Attendees given the option to share the information via , Facebook,Twitter, etc.  Experiment – try it in addition to usual offline registration options

Grinspoon Institute Webinar11 March 17, 2009 Online Event Registration – URJ Camp Coleman URJ Camp Coleman Alumni Reunion – RegOnline  Links to events at Regonline.com  Offers multiple registration prices  List of attendees automatically created  Many advanced back-office features: Check-in Nametag creation Conditional attendee questions Detailed reporting

Grinspoon Institute Webinar12 March 17, 2009 Online Event Registration – Questions? Photo by Xurble

Grinspoon Institute Webinar13 March 17, 2009 Grinspoon Institute Webinars – Feedback/Questions How did we do? How was the level of detail? What topics would you like to learn about in this format? Is there a topic you’d like to share in a future Webinar? Any other suggestions?

Grinspoon Institute Webinar14 March 17, 2009 Save the Date! Next Webinar… Tuesday, April 21, 2009; 1 PM EDT Creative Alumni Outreach Strategies JC Cohen and Scott Price, URJ Henry S. Jacobs Camp  Are you struggling to find and stay connected with your Alumni?  Unsure how to reach them?  URJ Henry S. Jacobs Camp uses many tools and techniques to build community with their alumni: Website Facebook Twitter Events Business Cards And more…

Grinspoon Institute Webinar15 March 17, 2009 For More Information This presentation and recorded session will be available in our Webinar archives by the end of the week: Tech Program Blog: Tech Program eNewsletter Archives: