Portal User Group Meeting March 9, 2011

Agenda  Introduction  Guest Presentation – Website Accessibility Michelle Laramie, David Bergmann, Jolene Nemeth from Board of Education and Services for the Blind (BESB)  Reminders and Updates

Website Accessibility Michelle Laramie, David Bergmann, & Jolene Nemeth

Reminders and Updates

WebFile Manager – Status  We are very low on space available for storing files  We are unable to increase storage on our current hardware  We are purchasing equipment needed to connect to SAN Storage

WebFile Manager – Best Practices  Web File Manager should not be used to archive files no longer linked on the site – that should be done on agency network drives  If you remove a link to a file, remember to go and delete the file  Routinely run an orphan file report and remove them from the File Manager (we are still working on getting a functioning orphan report tool)

WebFile Manager – Videos  Video Size No bigger than 50 MB Contact PMG for options  Don’t ever upload a video that is not from a trusted source  Must be Work Related Acceptable Use of State Systems Policy

WebFile Manager – Folders  Review of two methods to upload to folders in the File Manager Single file upload to a folder Multiple file upload to a folder

DSF Feature (eAlerts)  Due to the high volume of mail server traffic, it is a strain to the system to process eAlerts during regular business hours  Sent after 5pm unless time sensitive  Use “Specific Date”

USA Search  USA.gov added a new feature “Add to Bing” – specify pages to have Bing include them in their index and search results within 24 hours

Google Analytics(GA)  Google Analytics is collecting data All Portal sites All non-Portal sites on which GA code was placed (Currently 9)  To implement GA on your non-Portal site,  To view your reports: Get a Google Analytics account Fill out this form:

Google Analytics – Code Change  We noticed not all sites were collecting downloaded files  This was caused by a change in Google Analytics code  GA code was updated on Portal sites as needed Non-portal site webmasters have been notified to update the code they were originally given

Google Analytics – Training  We held first Training Session on February 9, 2011  Materials can be found here:  If you attended, please fill out the survey which can be found with the materials  Future Training Sessions will be booked as determined by user interest

WCMS Standard  A sub-group of the Application/Web Development Group is meeting to set a Web Content Management System Standard  Releasing an RFI at the end of the month  Would like system administrators to review requirements and provide feedback

Social Media Policy  There is now a listing of all State Social Media Sites on CT.gov (social media registry) If you have a site not listed, please with the address  Social Media Policy approved and available on DOIT website  Social Media Guidelines still being developed  Authorization form available if creating a new site  Social Media User Group established

Commissioners on Home Page  All websites should have Commissioner name or equivalent clearly marked on the site  Standard is a graphic on left or right side of template  Photo of Commissioner within the graphic is optional on V1 and V3 templates  Fill out Portal Request for assistance creating and/or placing the graphic

Governor’s Template  Governor’s Office approved an agency version of the new template that is based on the Governor and Lt. Governor sites  Governor’s Office has expressed interest in standardizing it for agencies

Questions & Comments