Operating Room Instrument Rapid Delivery System sddec11-03 Group Members: Charles Ristau (Group Manager) Yik Sen Tan (Webpage Designer) Tariq Azmy (Secretary) Theron Worthington (Communication Liaison) Advisor: Daji Qiao Client: Iowa Health System Contact Person: Austin Smith

Problem Statement At the hospital, Central Sterile Processing prepares instruments for the operating rooms to be used throughout the day. Sometimes, additional or different instruments are needed, requiring nurses to call CSP, sometimes so much that the phone lines are completely tied up. Need a better form of communicating and logging requests.

Floor Layout Decontamination Operating Rooms 1- 7 Operating Rooms Sterilization Terminals

Intended Solution Create a program to manage these requests in a digital format This program will have nurses create the requests, while Central Sterile Processing(CSP) can update the status of the instrument throughout its cleaning process. This program will organize the requests as well for CSP staff, helping them increase their work efficiency.

Concept Sketch Operating RoomDecontamination Room Clean Core Request Received Request #: 31 Status: Decontaminating Request #: 31 Status: Decontaminating Request #: 31 Status: Sterilizing Request #: 31 Status: Sterilizing Ready for Sterilization Instrument sent to Clean Core Request #: 31 Status: Complete Request #: 31 Status: Complete Request #: 31 Status: Complete Instrument sent to OR Nurses receive pick up notification Request #: 31 Status: Ready for pick up Request #: 31 Status: Ready for pick up Nurses pick up instruments and clear the request

Functional Requirements Operating Room Terminal ◦ Create, edit, and cancel request ◦ Instant update/event-based status update Decontamination Room Terminal ◦ View request information ◦ Instant update/event based status update Clean Core Terminal ◦ View request information ◦ Instant update/event based status update CSP Coordinator Terminal ◦ View request status and information ◦ Cancel request

Non-Functional Requirements User friendly ◦ Straight forward user interface ◦ Appropriate font color and size Effective display ◦ Auto arrange with priority ◦ Request “blinking” Reliability ◦ Auto-matched technique

Market Survey Most product in current market is tracking system ◦ Rarely found program that only has requesting system Current Requesting System at Methodist ◦ Phone call  Calls get ignore when decontamination staffs are busy ◦ Tongue depressor  Decontamination staff might not notice about it  Tongue depressor written area is very limited

Constraints and Considerations ◦ Time ◦ Cost ◦ Program complexity ◦ Monitors ◦ Use of existing SPM database  Security Request (SR2 form) ◦ Compatibility/Issues  Touch screens with Windows XP  Firewall Issues involved in networking

Potential Risks & Mitigations Change of Project Requirements Change of Management Reaching Project Checkpoint in Timely Manner Overbudget

Cost Estimate Budget: $2,000 (grant) Available Total Hardware ◦ 3 Touch screen Monitors(< $900) Labor $1,000 (100 $10/hour) Workstation computers available Total: < $1900

Project Schedule – Spring 2011

Project Milestone April 20 – Completed Simple Server/Client Networking April 24 – Finalized Design Report Summer 2011 – Continue on expanding the coding and order hardware September 25 – Begin Full Test & Bug Fixes November 6 – Finalize Design

Functional Decomposition Operating Room Terminal Decontamination Room Terminal Coordinator Computer Requests Information Clean Core Terminals Decontamination Status Board Terminal Clean Core Status Board Terminal Status Update

System Architecture Nurse Terminal

Interface Design Nurse Terminal

System Architecture Decontamination Terminal

Interface Design Decontamination Terminal

System Architecture Sterilization Terminal

Interface Design Sterilization Terminal

System Architecture CSP Coordinator Monitor

Interface Design CSP Coordinator Monitor

Hardware & Software Technology Workstation - OS - Windows XP - Language - Java Status Board Terminal - Touch Screen Monitor - $200 - $400 price range - 19 – 21” screen size

Test Plan Unit Testing (JUnit) Functional Testing Modular Testing Manual Testing

Responsibilities/Contributions Charles Ristau ◦ Team Leader and Front-End design Manager Yik Sen Tan ◦ Webpage Designer and Frond-End design Assistant Theron Worthington ◦ Communication Liaison and Back-End design Manager Tariq Azmy ◦ Secretary and Back-End design Assistant

Current Status Design -Finalized Design Framework - Specified Functional Tasks for Each Software Implementation - Modeled Simple Client-Server Networking - Integrated network with GUI interface Terminal Selection - Confirmed with HP Touch Screen Monitor

Plan For Next Semester Full Implementation - Expand the codes to include all features - Have all software connected in the network Testing the system - Error and Bug Fixes Full Setup and Demonstration

Project Schedule – Fall 2011

Questions?