Relay For Life of Magic Island May Team Captain Meeting AGENDA  Welcome/ Introductions/ House Rules/ Parking Lot  Event Info  Relay Rah! Rah!  Relay Updates ( Joyce)  On The Spot Promo Reviews (Kulani)  Advocacy – Kehau Matsumoto  Mission Team: Mark Vasconcellos  Organizing: Pre-Event  “Thinking Out Of The Box” – Team Registration  “Thinking Out Of The Box” – Fundraising  Wrap Up (Question & Answer)

Relay For Life of Magic Island BASIC INFORMATION: (1 OF 2) Date: Saturday – July 20 6pm to Sunday July 21 6am. Location: Magic Island Beach Park 2013 Event Theme: “UNDER THE BIG TOP” – Circus/Carnival theme ACS Website: relayforlife.org/magicislandhirelayforlife.org/magicislandhi Contact Info: Kanoa Keawe (Co-Chair) Wireless: call 808/ or text RFL to wireless # Team Direct Facebook: Relay For Life of Magic Island Twitter: magicislandhi Official Hashtag: #rflmagicisland2013 Meeting Dates: 06/20; 07/02; 07/16

Relay For Life of Magic Island EVENT AWARDS For Relay for Life of Magic Island 2013 (2 OF 2) BEST CAMPSITE MOST SPIRITED TEAM BEST PARADE ENTRY BEST PRE-EVENT FUNDRAISER BEST ON SITE FUNDRAISER BEST ON SITE EDUCATION ACTIVITY BEST FACEBOOK PRESENCE BEST TWITTER PRESENCE MR & MISS MAGIC ISLAND 2013 Opening Division: Creative Cotoure Middle Division: Beach Bling; Cancer Education Presentation Entertainment Division: Talent Crowning (winners are based on who raises the most funds via votes)

Announcements/Kudos RELAY RAH RAH!!! $18, Raised 53 Registered Teams 255 Registered Participants Top 5 TEAMS: 1)Booz Allen Hamilton 2)Ben Franklin Crafts 3)Alaska Airlines 4)In Honor Of 5)Prime Care Services Team Top 5 Individuals: 1)Tara Gillmore 2)Lisa Haussler (Alaska) 3)Ann Barnes 4)Kimberly Quitta 5)Lisa Haussler (In Honor Of)

Relay Updates No smoking at any beach area. No ECIG allowed at the event. Only service dogs are allowed at the event. Pet will require a collar and leash. You must have papers available for verification. TD will be enforcing compliance with City & County ordinances. We are still working on parking for the event. Keep your eye open for sporadic s from TD regarding special promotions to earn extra points. June 3 rd – Deadline for Relay For Life Tshirts (Must be registered as a participant and donation of minimum $ credited to your name in our system) July 2 nd – Campsite Selection/ 1 st Bank Night/Pre-Event Survey July 16 th – Last Bank Night (all monies turned in after this date will be credited as a general donation to their team and not the individual) There will be Keiki activities at the event for parents that are bringing their keiki. This is not a baby sitting service. This would be for parents and keiki to interact. ANY monies turned in AFTER the last Bank Night (07/16/13) will be credited as a General Team donation and not towards the individual. Tshirt colors for the night of the event: TD will be in Orange; Volunteers in Gray. Joyce

Relay Rewards Updates The campsite is a 10x10 square. If you feel you need an additional campsite based on your team size, here is the pre-requisite: If you have more than 15 registered members, you can create a second team with same name and sequential number (ex: ACS; ACS 2; ACS 3). The additional teams should have a minimum of 10 people registered. Updated Relay Rewards Update TC Checklist Updated Printout for Stack Ranking Joyce

On The Spot Promos This was the 1 st On The Spot Promo assignment: This promo is valid between Sat 04/20/13 – Sat 05/04/13. Create an eye catching sign; use your Facebook page to post it onto the Relay For Life of Magic Island Facebook Page ; encourage your friends and family to visit our event page and “Like” your post. Here are the ways you can win points: 1) The most creative sign will win 10 points. 2) The top 3 teams with the most likes will win 10 points each. 3) If your post hits over 50 likes – you will earn an additional 10 points! Your sign should be in the following format: Go (Your Team Name) Relay For Life of Magic Island 2013 “Like My Status” and I can earn points towards my team goal #rflmagicisland2013 Kulani

On The Spot Promos Here was the 2 nd On The Spot Promo assignment: This promo is valid between Sat 05/04/13 – Sat 05/18/13. Take a picture of your Mother’s Day festivities and post it onto the Relay For Life of Magic Island Facebook Page; You should be holding a sign with your team name on it featuring mom. Your caption should read – “Moms LOVE Relay For Life of Magic Island!” with hashtag #rflmagicisland2013. Every team that does so wins 20 points! Facebook: Relay For Life of Magic Island Here was the 3rd On The Spot assignment: This promo is valid between Sat 05/04/13 – Fri 05/31/13. Hold a Luminaria Bag Decorating Party. Take a picture of the event with one team member holding up a sign of your Team Name. Post it to the Relay For Life of Magic Island Twitter Page with hashtag #rflmagicisland2013. Every Team that does so wins 10 points! If you attach a second picture with an up close shot of a Luminaria decorated with your team name – you win an additional 10 points! Make sure to include hashtag #rflmagicisland2013 Twitter: magicislandhi Kulani

On The Spot Promos Here was the 4th On The Spot Assignment This promo is valid between Sat 05/11/13 – Wed 06/19/13. If you are a registered 2013 Team for the event and bring in a Brand New Team – you will win 50 points for the referral. You can win an additional 50 points if the New Team Registration is done by Fri 05/31/13. That’s 100 possible points! Any New Team registration between Sat 06/01/13 – Wed 06/19/13 will still be eligible for the original 50 points. We would need an from you to advise us about the New Team that will be registering Kulani

Advocacy/ CAN: Kehau Matsumoto Mission Team: Mark Vasconcellos Relay Moment

Organizing : Pre - Event Designate an Event Coordinator for your Team Designate Subcommittees that will report to the Event Coordinator: Logistics; On-Site Fundraiser; On-Site Educational Activity; Media/PR; Hospitality; Finance; Decorations; Lap Captain Logistics - Setup/Cleanup; Main Tent; Personal Tent; Tables; Chairs; Coolers; Warmers On-Site Fundraiser – Coordinate all activities (Permit; Supplies; Setup/Cleanup; Operations) On-Site Educational Activity – Coordinate all activities (Supplies; Setup/Cleanup; Operations) Media/PR – Advertise Team Activities/Pictures at Relay event on all social media Hospitality – Coordinate all food/drinks for team members at the event Finance – Coordinate all monetary transactions at the event and deposit to Finance Tent Decorations – Plan/Execute decoration for main tent theme Lap Captain – Organize Opening Parade; Schedule/Execute Schedule For Laps

Organizing : Pre - Event Designate an Event Coordinator for your Team Designate Subcommittees that will report to the Event Coordinator: Logistics; On-Site Fundraiser; On-Site Educational Activity; Media/PR; Hospitality; Finance; Decorations; Lap Captain Logistics - Setup/Cleanup; Main Tent; Personal Tent; Tables; Chairs; Coolers; Warmers On-Site Fundraiser – Coordinate all activities (Permit; Supplies; Setup/Cleanup; Operations) On-Site Educational Activity – Coordinate all activities (Supplies; Setup/Cleanup; Operations) Media/PR – Advertise Team Activities/Pictures at Relay event on all social media Hospitality – Coordinate all food/drinks for team members at the event Finance – Coordinate all monetary transactions at the event and deposit to Finance Tent Decorations – Plan/Execute decoration for main tent theme Lap Captain – Organize Opening Parade; Schedule/Execute Schedule For Laps

Out Of The Box Thinking: Team Member Registration Goal: Enroll and register all team members that will be participating in the event Example 1: Encourage all members to register online. Have a recruitment drive. All members that register within a two week period will earn an entry to a prize Example 2: Not online savy? No problem! Identify team members who are and assign them the task of helping to register those that need assistance Example 3: Having a special event or fundraising event? Bring along a laptop/tablet and internet access. Register people on the spot! Relay For Life of Magic Island

Out Of The Box Thinking: Fundraising INDIVIDUAL - Blasts/ FB message with link to Team Page GROUP - Car Wash (while selling sandwhiches/drinks) - Miniature Golf Tournament - Cosmic Bowling Tournament - Islandwide Scavenger Hunt - Volleyball Tournament - - Tea Party - Bake Sale - Casual Day - Cook Books - A Taste of “Company Name” - Luminaria Decorating Party - Okole Bread Sales **HAVE GROUP START LISTING** Relay For Life of Magic Island

Wrap Up Question & Answer