The MyOcean Concept P.Bahurel, project coordinator

5 driving objectives 1.A core service 2.An integrated capacity 3.A user driven service 4.A methodology for development 5.A pan European organization In « MyOcean concept document »

1. A core service

For intermediate users SYSTEM SERVICE INTERMEDIATE USERS

A comprehensive and consistent description of the ocean All areas In Situ observations Satellite Observations Assimilative Models Real-time Reanalyses

A catalogue of « common denominator » data Currents, Temperature, Salinity Sea Level, Sea Ice, Surface winds Biogeochemistry 239 products

A single and easy access point for users DISCOVER VIEW DOWNLOAD Open & Free

about the « core service » It’s positive – We have a core service – We cover the major part of the requirements – We have users and the service is well received But – A fine tuning has to be done now, with users (e.g. list of products, products definition, portal functions) – Wave products are missing, and reasons are external

2. An integrated capacity

A pan-European system organization to produce marine information 5 THEMATIC ASSEMBLY CENTRES 7 MONITORING AND FORECASTING CENTRES

A hierarchy in production systems, reducing unnecessary duplication One nominal system per area to produce the expected information Notions of back-up systems

An information system to manage the data flows

A common set of information, documentation, content and formats System descriptions, Product User Manual and Quality Documents Data formats Service and change processes

about the « integrated capacity » It’s positive – It is really an « integrated system of systems » – We observed a very good behaviour in operations – We have already reduced a number of redundancies – Roles are well defined But – Some components are not fully integrated – This is still a heavy management cost for the teams – Imposing European (MyOcean) specifications on National systems is not straighforward

3. A user driven service

A service desk Providing assistance Connecting users and experts

Service Level Agreements Around 1000 standard Service Level Agreements today Specific management for major accounts EEA

A project organization to work on user’s uptake The WP18 in MyOcean, a project in itself to work on user’s uptake – Four areas of benefit The Core User Group A set of User Requirement Documents (URDs)

Meetings with users User Training Bologna July 2011 User Forum Stockholm April 2011

about the « user driven » It’s positive – We have now a better idea of our users – We have a first experience – We have an organization – We have something to offer, to start the dialogue But – We’re not yet really « user driven » : this is one of the challenges of MyOcean2

4. A methodology for development

Milestones, Reviews A high-level review group, with EC evaluators and external experts A review organization at the project level Recommendations, actions and decisions

about the « methodology » It’s positive – We went through this mini-revolution – We share a methodology to manage our pan- European service organization for operational oceanography But – The cost is high for the teams, and the work is not equally shared – We need to simplify and ensure we will work with it for good reasons for a long time

5. A pan-European organization

To run the project A project manager A project office An executive committee 18 WorkPackages 61 partners

To run the project A project manager A project office An executive committee 18 WorkPackages 61 partners

To run the contract REA Project Office 61 partners and their administrative dpts

To run the service! A pan-European organization for – The service delivery – The operational production – The quality assessment – Any change in the situation Roles and processes defined

To ensure quality and innovation The WP3 in MyOcean, a project in itself to work on common research& development, and innovation A Scientific Advisory Committee 2 open calls MyOcean Science Days

To govern the present and prepare the future Annual meetings with partners A Board A MyOcean Advisory Committee Relations with stakeholders, and EuroGOOS ECOMF

about the « pan-European » It’s positive – We are able to work together – We are able to reach our objectives together – We are fairly well organized But – We must improve again the overall communication, consultation, participation, decision – We must foster the links with EuroGOOS and stakeholders, and progress in our long term structuration

Conclusion The MyOcean concept was valid, and we have implemented it successfully. The MyOcean concept was really challenging and we have not reached the final step. Improvements will be made in MyOcean2.