Office of Risk Management Annual Conference

AGENDA  Remembering 2009  Types of Claims Handled by the Property Unit  What to do after a loss  How to report a First Party Property Loss  Disaster Recommendations  Q and A Session  Closing Comments

Office of Risk Management Annual Conference  Hurricanes – KATRINA, RITA, GUSTAV and IKE  Flood Recovery Project  Excess Carrier Reconciliation Project  Re inspection Projects  Insurance Reduction Project  FEMA Documentation Project  Coordinate Meetings with FEMA, GOHSEP, FP&C and State Agencies REMEMBERING 2009

Office of Risk Management Annual Conference TYPES OF CLAIMS HANDLED BY THE PROPERTY UNIT  First Party Property – Building and Contents  Equipment Breakdown – Boiler and Machinery  Employee Bond – Mishandling of funds  Crime – Burglary  Bridges  Marine and Fixed Marine Facilities – Boats – Piers & Ferry Landings

Office of Risk Management Annual Conference FIRST PARTY PROPERTY – BUILDING AND CONTENTS  Building Coverage for locations listed in the Schedule  Contents Coverage for locations listed in the Schedule  Contents Coverage for Leased locations listed in the Schedule  All Properties which the State Owns  All Properties for which the State has assumed liability by contract  $1000 Deductible

Office of Risk Management Annual Conference EQUIPMENT BREAKDOWN - BOILER AND MACHINERY  Mechanical objects – engines, gears, blowers, fans, pumps  Electric Steam Generators  Refrigerating or air conditioning vessels  Transformers, Turbines  Fired Vessels  Business Interruptions & Extra Expense – business income  $1000 Deductible

Office of Risk Management Annual Conference EMPLOYEE BOND  Coverage for mishandling of funds  Up to $500,000 Coverage  Deductible of $1000  Embezzlement  Based of date of discovery  Must be reported within 90 days of discovery date  Suspect employee must be identified

Office of Risk Management Annual Conference CRIME  Coverage for theft, burglary and forgery by a non state employee  Up to $2,000,000 of coverage  Deductible of $1000  Disappearance and destruction of money and securities  Robbery and safe burglary of property other than money

Office of Risk Management Annual Conference BRIDGES  State owned bridges as listed  $1,000 Deductible

Office of Risk Management Annual Conference  Boats less than or equal to 26 feet ONLY  Piers and Ferry Landings ADDITIONAL COVERAGES UNDER PROPERTY POLICY

Office of Risk Management Annual Conference WHAT TO DO AFTER A LOSS  Report all losses in excess of $1000 to ORM immediately  Prevent additional damages  Preserve any evidence  Photograph damages  Notify Police Fire Department or other Authorities

Office of Risk Management Annual Conference HOW TO REPORT A FIRST PARTY PROPERTY LOSS  Obtain property first party loss form from ORM website   See form on next slide  After completion of form, or fax to:   Fax #

Office of Risk Management Annual Conference

PRE DISASTER RECOMMENDATIONS  Establish a Disaster Plan  Appoint an Emergency Response Group  Establish an off site location in case your building is inaccessible  Establish a phone tree for communication  Store paper files in water proof cabinets above ground level  Maintain digital record of inventory including photographs  All agency vehicles should be located on higher ground prior to event

Office of Risk Management Annual Conference Q AND A SESSION

Office of Risk Management Annual Conference CLOSING COMMENTS  Expectations for 2010  Possible Improvements for 2010  Open forum for agency recommendations