Sponsored Projects Office 1 RAPID Data Quality Phyllis M. Housel Gale Sponsored Projects Office SPO Process Review Meeting August 25, 2008

Sponsored Projects Office 2 RAPID Data Quality Menu Driven RAPID Menu Driven RAPID is Mechanism specific: WFO – Work for Others Federal NIH Non Federal (includes NIH and other Federal subawards from universities) User Agreements Gifts DOE Indirect Funding CRADAs

Sponsored Projects Office 3 RAPID Data Quality Menu Driven RAPID NOT Menu Driven RAPID Menu Driven RAPID Cannot create a proposal from “Proposals”

Sponsored Projects Office 4 RAPID Data Quality Menu Driven RAPID WFO Menu Driven RAPID then has 3 sub-sections for type of Sponsor

Sponsored Projects Office 5 RAPID Data Quality Menu Driven RAPID Each Mechanism and WFO Sponsor has its own set of panels and actions that are specific to the information requirements of that mechanism.

Sponsored Projects Office 6 RAPID Data Quality Menu Driven RAPID Information is Mechanism Specific – for example Federal Proposal Review Factors does not have a panel for IP Review FCTRS, but Non-Federal does. A federal flow-through from a university is non- federal and these flow-through questions are here.

Sponsored Projects Office 7 RAPID Data Quality Menu Driven RAPID Examples are Mechanism Specific Federal Non-Federal

Sponsored Projects Office 8 RAPID Data Quality Menu Driven RAPID Examples are Mechanism Specific Federal Non-Federal

Sponsored Projects Office 9 RAPID Data Quality Menu Driven RAPID Examples are Mechanism Specific Federal Non-Federal

Sponsored Projects Office 10 RAPID Data Quality Maintain Proposal - Header Title Needs to make scientific sense Needs to stand alone (not just truncated from a very long title) Do you want DOE or GAO to read this title? Will they understand it?

Sponsored Projects Office 11 RAPID Data Quality Maintain Proposal - Header

Sponsored Projects Office 12 RAPID Data Quality Maintain Proposal - Header Update “Draft” → “Approved by Division” when proposal is ready for SPO Update “Draft” → “Discontinued” if proposal is cancelled

Sponsored Projects Office 13 RAPID Data Quality Maintain Proposal - Header Status needs to be correct when submitted to SPO Update “Draft” → “Approved by Division” when proposal is ready for SPO

Sponsored Projects Office 14 RAPID Data Quality Maintain Proposal - Header Proposal Status Maintenance ~ 6 months: “Draft” moves to “Discontinued” ~ 14 months “Approved by Institution” moves to “Not Funded”

Sponsored Projects Office 15 RAPID Data Quality Maintain Proposal - Projects Dept Rep is the division Director or designee signing the SPPF must be the same as on the Approvals Page

Sponsored Projects Office 16 RAPID Data Quality Maintain Proposal - Projects

Sponsored Projects Office 17 RAPID Data Quality Maintain Proposal - Resources Professional needs to include fellow as the PI and the mentor as mentor on fellowships Co-Investigators should also be included

Sponsored Projects Office 18 RAPID Data Quality Maintain Proposal - Resources Divisions set up PI status for fellows and Co-Investigators in the Professional Data Panel

Sponsored Projects Office 19 RAPID Data Quality Maintain Proposal - Resources Click to provide Eligible PI status in RAPID. Note: Must follow the division guidelines and procedures for who is an eligible PI or a fellow on a fellowship.

Sponsored Projects Office 20 RAPID Data Quality Maintain Proposal - Certification On New Proposals Division Staff only enter information for Animals and Humans. Only one possible answer for division staff to enter. N/A = “not applicable” = there are no human or animal research subjects

Sponsored Projects Office 21 RAPID Data Quality Maintain Proposal - Certification All other lines should be left in default status and will be answered by others.

Sponsored Projects Office 22 RAPID Data Quality Maintain Proposal - Certification Only one possible answer for division staff to enter. N/A = “not applicable” = there are no human or animal research subjects Should have date and the PI’s name if the answer is “N/A” This is the date the PI indicated that there are no human or animal research subjects involved with this research

Sponsored Projects Office 23 RAPID Data Quality Maintain Proposal - Certification Date is missing here.

Sponsored Projects Office 24 RAPID Data Quality Maintain Proposal - Certification Division Staff does not determine “yes” or “no” PI determines “pending” or “N/A” final determination is only made by HARC.

Sponsored Projects Office 25 RAPID Data Quality Maintain Proposal - Certification On Amendments and Supplements (additional statement of work) Update Humans, Animals, and NEPA/CEQA. –Divisions update Humans and Animals for the new work and the new work only. –Division requests NEPA/CEQA review. –SPO enters the NEPA/CEQA approval

Sponsored Projects Office 26 RAPID Data Quality Maintain Proposal - Certification NEPA/CEQA is correctly updated (this data is entered by SPO)

Sponsored Projects Office 27 RAPID Data Quality Maintain Proposal - Certification Humans and Animals were NOT updated correctly. The date is the same as on the original proposal. New work requires new certification by PI about animals and humans.

Sponsored Projects Office 28 RAPID Data Quality Maintain Proposal - Certification On continuation progress report Only update Human and Animals if there has been a change to the research. SPO will accept the PI’s signature that the annual review is in place and conforms to NIH requirements for continuation progress reports. Do not update the NEPA/CEQA because a new statement of work is not being reviewed. If required, these dates need to be updated before the proposal is submitted to SPO. No other information is changed by the division.

Sponsored Projects Office 29 RAPID Data Quality Maintain Proposal - Certification New SPPF language is being developed for the non- competing continuations above the signature line for the PI to provide affirmative confirmation that all approvals are in place according to NIH requirements. More on this to come…..

Sponsored Projects Office 30 RAPID Data Quality Maintain Proposal - Certification Division does NOT removed approvals from the certification page that are carried forward when the continuation proposal is created. correct incorrect

Sponsored Projects Office 31 RAPID Data Quality Proposal Review Factors – DOE Review FCTRS Work with/within DOE Mission Includes B&R code and description Must be the same as the related B&R page

Sponsored Projects Office 32 RAPID Data Quality Proposal Review Factors – DOE Review FCTRS Subcontract Justification narrative justification is required by DOE

Sponsored Projects Office 33 RAPID Data Quality Proposal Review Factors – DOE Review FCTRS BAA 1.Title 2.Reference # 3.URL

Sponsored Projects Office 34 RAPID Data Quality Proposal Review Factors – DOE Review FCTRS Human/Animal Involvement requires narrative description

Sponsored Projects Office 35 RAPID Data Quality Proposal Review Factors – NEPA Review FCTRS Location should include all locations where research will take place, LBNL and subcontract locations

Sponsored Projects Office 36 RAPID Data Quality Proposal Review Factors – NEPA Review FCTRS For LBNL – use the building #

Sponsored Projects Office 37 RAPID Data Quality Proposal Review Factors – Related B&Rs Do NOT use the “WFO” BNR code. It is not the DOE Related Program Related B&R. Tab out to ensure name is correct. (We use the Budget Office B&R table) If the title is incorrect or the B&R is not in the look-up list, please call Direct Budget Office and request the update. This must be done prior to the proposal being submitted to SPO.

Sponsored Projects Office 38 RAPID Data Quality Proposal Review Factors – NEPA Review FCTRS Must match the B&R code(s) listed in the DOE Review FCTRS You can have more than one

Sponsored Projects Office 39 RAPID Data Quality Proposal Review Factors – NEPA Review FCTRS Always TAB out of the B&R code field so the title appears for your review.

Sponsored Projects Office 40 RAPID Data Quality Proposal Review Factors – Proposal Burdens Refer to the Burden Matrix Burden questions should be referred to the Budget Office Field Operations personnel are responsible for the correctness of the Burdens. The SPO cannot update the burdens in RAPID, only the Field Operations personnel.

Sponsored Projects Office 41 RAPID Data Quality Proposal Review Factors – Background/Property IP For Non-Federal Sponsors

Sponsored Projects Office 42 RAPID Data Quality Proposal Review Factors – Background/Property IP Policy Non-Federal sponsors will receive title to LBNL inventions under this project, unless one of a. through f. applies. Provide explanation for a "Yes" answer: Sponsor Declines The Sponsor declines its right to title in LBNL inventions. Provide reason and reference correspondence below.

Sponsored Projects Office 43 RAPID Data Quality Proposal Review Factors – Background/Property IP Research Tools Likely inventions would be research tool(s), which should be available to many organizations. Indicate research tools and why below: Field of Use A domestic Sponsor's interest to appropriately commercialize is in fewer fields of use than are realistically commercially feasible for the invention. Provide explanation below:

Sponsored Projects Office 44 RAPID Data Quality Proposal Review Factors – Background/Property IP Federal Flow Thru Sponsor's funding is from a Federal agency. Provide Agency below: UC Sponsor is UC.

Sponsored Projects Office 45 RAPID Data Quality Proposal Review Factors – Background/Property IP Special There are special facts and it is not in the best interests of the United States. Provide explanation below: Other Issues Is there LBNL background intellectual property (IP) that may be used in the proposed project? Are there any other issues that need to be considered in allocating IP rights? Provide explanation below.

Sponsored Projects Office 46 RAPID Data Quality Proposal Review Factors – Background/Property IP This must also be completed for non-federal sponsors If the answer is “yes”, must provide explanation. SPPF is being updated to print this correctly.

Sponsored Projects Office 47 RAPID Data Quality Submit Proposal - Approvals Dept Rep is the division Director or designee signing the SPPF. Dept Rep must be the same as used on the Maintain Proposals – Projects Page

Sponsored Projects Office 48 RAPID Data Quality Submit Proposal - Approvals Correct SPO CO must be selected before proposal is place in Approved by Division Status

Sponsored Projects Office 49 RAPID Data Quality Submit Proposal - Submission Sponsor Proposal ID Complete whenever ID # is known

Sponsored Projects Office 50 RAPID Data Quality Submit Proposal - Submission Sponsor Proposal ID Known for NASA and DOD CDMRP Known for NIH non-competing continuations If proposal # is identified by the sponsor when the proposal is being submitted; it should be entered here

Sponsored Projects Office 51 RAPID Data Quality Submit Proposal - Submission Transmission Code

Sponsored Projects Office 52 RAPID Data Quality Submit Proposal - Submission U. S. Postal Service plus U. S. Postal Service Express Mail Sponsor Online System only Fax Grants.gov

Sponsored Projects Office 53 RAPID Data Quality Submit Proposal - Submission Mailing Instructions Use for narrative information

Sponsored Projects Office 54 RAPID Data Quality Submit Proposal - Submission Mailing Instructions No longer use this box for contact information – use the contact panel instead

Sponsored Projects Office 55 RAPID Data Quality Submit Proposal - Contact This is REQUIRED information

Sponsored Projects Office 56 RAPID Data Quality Submit Proposal - Contact

Sponsored Projects Office 57 RAPID Data Quality Submit Proposal - Contact ADMIN Admin personnel including NIH SRA or person a proposal is “submitted” to. ADVINV Advance Invoice Address (for non-federal) LEGAL Signs and/or negotiates contracts on other end PI PI at prime institution when LBNL is subaward PRGRAM Sponsor Program Official