a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. a lesson approach Microsoft® Excel 2010 © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Navigate in a workbook. 1 Edit data in a worksheet. 2 Work with columns and rows. 3 Save workbook files. 4 Print Excel files. 5 Get acquainted with Excel functions. 6 Use alignment, borders, and fill. 7 Get acquainted with an Excel chart. 8 2

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. How you start Excel depends on how your software is installed and what shortcuts, if any, are available. Excel opens with a blank workbook, the Quick Access toolbar, and the Ribbon. The screen size and its resolution setting affect how command buttons appear.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Quick Access toolbar Ribbon Name Box Horizontal scroll bar Formula bar Active cell Title bar Row headings Zoom slider and buttons Command tab Vertical scroll bar Tab scrolling buttons Status bar View switcher Worksheet tabs Column headings

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A workbook is the file that Excel creates to store data.  A worksheet is an individual page or tab in the workbook.  A cell is a rectangle formed by the intersection of a row and a column.  Cell addresses identify where the cell is located on the worksheet.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. When you scroll in a worksheet, the active cell does not change. Up scroll arrow Down scroll arrow Vertical scroll box Horizontal scroll box Left scroll arrow Right scroll arrow Tab splitter

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. The Zoom size controls how much you see on screen. You can set the size to be larger or smaller. Zoom Slider Zoom Out Zoom In

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can close a workbook by  Clicking the Close Window button.  Clicking the File command tab and choosing Close.  Pressing [Ctrl]+[W].  Pressing [Ctrl]+[F4].

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Worksheet cells contain text, numbers, or formulas.  To determine a cell’s contents, click the cell and check the formula bar.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can open a workbook by  Clicking the File command tab and choosing Open.  Pressing [Ctrl]+[O].  Pressing [Ctrl]+[F12].  Double-clicking the file name in an Explorer or a Computer window.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Workbooks that are opened or copied from an Internet location open in Protected View.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Worksheet cells contain text, numbers, or formulas.  To determine a cell’s contents, click the cell and check the formula bar.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  When the worksheet is in Ready mode, click the cell, key the new data, and press [Enter].  To delete cell contents, click the cell and press [Delete].  Start Edit mode by double-clicking a cell.  Start Edit mode by clicking the cell and pressing [F2].  Start Edit mode by clicking the cell and clicking in the formula bar.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  To undo an edit, click the Undo button on the Quick Access toolbar.  Press [Ctrl]+[Z] to undo.  Press [Alt]+[Backspace] to undo.  To redo an edit, click the Redo button on the Quick Access toolbar.  Press [Ctrl]+[Y] to redo.  Press [F4] to redo.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A series is a list of labels, numbers, dates, or times that follows a pattern.  You can create a series by keying two values or labels that set an identifiable interval.  A series is extended using the Fill handle.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Columns are 8.43 spaces (64 pixels) wide with the default Office document theme.  Rows are points (20 pixels) high.  A point measures 1/72 inch.  A ScreenTip helps you size columns/rows when you drag a border.  You can also use the Column Width and Row Height dialog boxes.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Resizing a Row Resizing a Column

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Inserted or deleted rows and columns extend across and down the entire worksheet.  If a row/column is inserted within a formula range, the formula is adjusted to include the new row/column.  If a row/column within a formula range is deleted, the formula is adjusted.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  To save a workbook, give it a descriptive file name.  Try to keep file names as short as possible, although they can be up to 255 characters.  You can use uppercase or lowercase letters in a file name. Windows does not distinguish between them.  Do not use these characters in a file name \ ? : * “ |  Excel workbook file names are followed by a period and a four-letter extension, XLSX.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Press [Ctrl]+[P] to open Backstage view for printing.  Click the File command tab and choose Print to open Backstage view.  Click the Quick Print button if it is on the Quick Access toolbar.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Cell alignment determines how the contents of a cell are positioned in the cell.  A border is a line around a cell or a group of cells. Borders are used to emphasize data, group data, and more.  Fill is the background color or pattern for a cell or group of cells. It is used for grouping and emphasis.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A chart is a graph of data in the worksheet.  A chart style is a preset selection of colors and special effects.  A chart has many smaller objects including a title and data labels.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Click the File command tab and choose Exit.  Click the Close button to close the workbook and then again to exit Excel.  Press [Ctrl]+[F4] to close a workbook.  Press [Alt]+[F4] to exit Excel. There are several ways to close a workbook and exit Excel. You can:

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Excel opens with a blank workbook and the Ribbon.  The File command tab shows information about the open workbook and provides access to Open, Print, and Save & Send commands.  A new workbook opens with three worksheets. A worksheet is an individual page or tab in the workbook.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Worksheets are divided into cells, the intersections of rows and columns. The location of the cell is its address (also called its cell reference).  The active cell is outlined with a black border. It is ready to accept new data or a formula or to be edited.  The Name Box shows the address of the active cell. You can also use it to change the active cell.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Replace cell data by clicking the cell and keying new data. Edit long or complicated cell data rather than rekeying them.  The Undo and Redo buttons have history arrows so that you can undo or redo multiple commands at once.  Use the Fill handle to fill a series of labels or to copy a formula.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Column widths and row heights can be changed, and columns and rows can be inserted or deleted.  An Excel workbook has an xlsx file name extension.  A function is a built-in formula. Commonly used functions such as SUM and AVERAGE can be inserted from a button on the Home tab.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Cell alignment affects how cell contents are horizontally or vertically positioned.  Fill and borders can be used to differentiate and emphasize parts of the worksheet for greater readability.  A chart is a graphic representation of data in a worksheet. Charts have various elements that can be edited to change the look of the chart.