Application Software: Tools for Productivity * 07/16/96 Application Software: Tools for Productivity *

Application Software: Tools for Productivity * 07/16/96 *

Objectives * 07/16/96 Understand how system software supports application software. List the most popular types of general-purpose applications. Discuss the advantages of Web-hosted technology and file compatibility. Understand how commercial software, shareware, freeware, and public domain software differ. Understand basic concepts of using application software. Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites. Explain the concept of software versions and software upgrades. *

General-Purpose Applications * General-Purpose Applications 07/16/96 Application software Any program that gives the user the ability to complete work on the computer General-purpose applications Enable users to complete common tasks Examples: word-processing, spreadsheet programs Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

General-Purpose Applications * 07/16/96 General-purpose application software Productivity programs Media and graphic software Internet-based software Home and education programs *

1)- Productivity Programs * 1)- Productivity Programs 07/16/96 Productivity programs Make it easier to do work Examples Word-processing software Spreadsheet or database software Presentation software Project management software Personal information management software Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * 07/16/96 Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

The new features of MS Office 2010; * 07/16/96 Microsoft Office 2010 Office Button changed to File tab on Ribbon Allows customization of the Ribbon Live preview for the paste clipboard Option to capture and insert screen shots Enhanced multimedia editing Video cutting Removing backgrounds Recording a slide show as a video Office Web applications Free online companions to Word, Excel, PowerPoint, OneNote Real-time buddy list identifies who is currently editing a document Stronger security settings for working on collaborative projects *

Productivity Programs * 07/16/96 *

Productivity Programs * 07/16/96 Shared Office Interface Features interfaces similar to Microsoft’s Windows operating systems Application window Application workspace Document Title bar Window control buttons: minimize, restore down/maximize, close Window border Status bar Scroll bars and scroll arrows Ribbon Tab and contextual tab Group Quick Access Toolbar *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Word 2010 Automatic text wrapping Find and Replace utility Ability to cut, copy and paste text, images, and screen captures Within document Between documents and programs Editing and formatting tools insert headers, footers, page breaks, page numbers, and dates Embed pictures, graphics, charts, tables, footnotes, endnotes, & more Add tables, columns, tabs, bulleted or numbered lists Theme feature provides precreated color schemes and font selections Live Preview option Portrait or landscape orientation print options Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Excel 2010 Leading spreadsheet program for business and personal use Stores and manipulates numbers Each file is a workbook holding worksheets with columns, rows & cells Spreadsheet entries and features Labels Formulas Mathematical formulas Functions Argument set Charts Sparklines Sparklines Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Access 2010 Database management system Designed to Store related data in tables Create relationships Generate forms, queries, & reports Features of Access Table Data set Form Filter Query Report Filter is less complex and Query can have more criteria. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft PowerPoint 2010 Popular program used to create and deliver presentations PowerPoint screen features Slide/Outline pane Notes pane View buttons Slide pane Includes Professionally designed templates Slide transitions Placeholder and image animation options Animation painter Ability to insert video Convert presentation into a WMV video file Animation painter is the animation path copy, the moving path of one object can be easily applied to other objects. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Project 2010 Useful for the management of one or more projects that can vary in complexity Features include Visually enhanced timeline emphasizes due dates and deadlines Team-planning capability Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Productivity Programs * Productivity Programs 07/16/96 Microsoft Outlook 2010 Personal information management system Features include E-mail Conversation grouping Ignoring conversations Think before you send feature Calendar with alarms “Think before you send” Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

2)- Media and Graphic Software * 2)- Media and Graphic Software 07/16/96 Media Refers to the technology used in presenting information including: Pictures Sound Video Multimedia programs Enable users to incorporate more than one type of technology Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Multimedia and graphics software programs Professional desktop publishing Multimedia authoring Paint, drawing, and animation Image editing 3D rendering, such as CAD Audio Video editing Desktop publishing software. Multimedia authoring: help write multimedia application. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * 07/16/96 Compression and decompression Codecs {Coder & Decoder. } algorithms that reduce file size and allow faster Internet transfer speeds Lossless compression—does not delete information needed to reproduce the image without flaws Lossy compression—removes some information, but the loss is typically not noticeable Audio Video Interleave (AVI)—Microsoft-created specification for packaging audio and video data into a file *

Media and Graphic Software * Media and Graphic Software 07/16/96 Desktop publishing programs Used to create newsletters, product catalogs, advertising brochures, and other documents requiring unusual design and layout normal word processors do not provide. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Paint programs Create bitmapped images made up of tiny dots known as pixels Paint program standard file formats GIF JPEG PNG BMP TIFF Raster Graphics = Bitmap. Dot matrix data structure representing a generally rectangular grid of pixels. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Graphics Interchange Format (GIF) Lossless compression of simple images Often used for Web pages Joint Photographic Experts Group (JPEG) Lossy compression of complex images Also used for Web pages Portable Network Graphics (PNG) Patent-free alternative to a GIF Lossless compression, suitable for Web use only Windows Bitmap (BMP) Compression optional Files tend to be large Tag Image File Format (TIFF) Includes descriptive information with the image Used in publishing Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Drawing programs Create vector graphics that can be edited and resized without distortion Vector use the equation or formula to draw the shapes of object. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 3D rendering programs Provide graphic objects with three dimensional effects Ray tracing Manipulates variations in color intensity that would be produced by light falling on an object from multiple directions Computer Aided Design (CAD) 3D rendering programs used by engineers and scientists Image editors Advanced types of paint programs Can change complicated bitmapped objects, including photographs Can edit, but not create, bitmapped images Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Animation programs Give the ability to create animation from images and run the animation Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Audio software Used to capture and process sound used in multimedia presentations Preview Stop here. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Standard sound file formats MP3 Windows Media Audio (WMA) WAV Musical Instrument Digital Interface (MIDI) WAV. MS windows sound file. Ogg Vorbis is an open source format that is an even faster format than MP3. MIDI is actually a language that enables the creation of an electronic instrument sound out of an acoustical instrument. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Video editors Enable the user to: Modify digitized videos Save in at least one of these formats: Moving Picture Experts Group (MPEG) QuickTime Video for Windows Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Media and Graphic Software * Media and Graphic Software 07/16/96 Multimedia authoring systems Used to create multimedia presentations, require a large amount of disk space and memory to run properly. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

3)- Internet-based software * 3)- Internet-based software 07/16/96 Web page authoring programs Professional development tools that have greater scope to create Web pages Dreamweaver Flash Fireworks Authoring: the creation of programs and databases for computer applications such as computer assisted learning. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Internet-based software * Internet-based software 07/16/96 Web-hosted technology Share files and collaborate Windows Office Live Google Docs Undesirable Internet software Spyware—monitors your activity Pop-up—small window that appears in the current browser window Adware—targets products to your interests Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

4)- Home and Educational Programs * 07/16/96 Personal finance and tax preparation software Home design and landscaping software Computerized reference software Multimedia dictionaries Encyclopedias How-to guides Computer games Home design. To design your home virtually. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Home and Educational Programs * 07/16/96 Computer games Total sales up to $68.4 billion by 2012 Started in 1970s Multiplayer online gaming—players interact with characters controlled by other players MUDs (multiuser dungeons or dimensions) gMUDs (Graphical MUDs) MMORPGs (massively multiplayer online role-playing games) Gaming trends Gamers spend an average 18 hrs per week playing games. Two of every five gamers are female. Members of 65% of U.S. households play video games Age of average gamer is 32. Multiplayer dimension. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Tailor-Made Applications * 07/16/96 Software designed for specific businesses or users Often cost more than general-purpose applications because of their development costs Tailor-made applications. Are designed for specialized fields. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Tailor-Made Applications * 07/16/96 Custom versus packages software Custom software Developed for a user’s specific needs Necessary when an application is not available Packaged software Developed for the mass market Custom software: for on groups’ need. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Standalone Programs, Integrated Programs, and Software Suites * Standalone Programs, Integrated Programs, and Software Suites 07/16/96 Standalone program Fully self-contained program Advantages Purchased and installed separately Function by themselves Disadvantages Take a lot of storage space Do not share resources Standalone. Purchase & install. MS Word, Excel examples. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Standalone Programs, Integrated Programs, and Software Suites * Standalone Programs, Integrated Programs, and Software Suites 07/16/96 Integrated programs Single program that combines the most commonly used functions of many productivity software programs Example: Microsoft Works Modules (functions) share the same interface Integrated most commonly used functions of productivity software. MS works is one example and is an discontinued product. *

Standalone Programs, Integrated Programs, and Software Suites * Standalone Programs, Integrated Programs, and Software Suites 07/16/96 Software suite (office suite) Bundle of standalone programs Word processing Spreadsheet Presentation graphics Database Personal information Share common code, drivers, and graphic libraries Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements & Software Versions * System Requirements & Software Versions 07/16/96 System requirements Outline the minimal level of resources that a program requires Releases of programs are cited by a year or version number. In a version number, a decimal number indicates a maintenance release. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements & Software Versions * System Requirements & Software Versions 07/16/96 Time-limited trial versions Offered for commercial programs by software companies Beta versions Sometimes available to users Software is in the final testing stages and may contain bugs. Access is free. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements & Software Versions * System Requirements & Software Versions 07/16/96 Documentation In print or downloaded from the Internet. Brief tutorials Read Me files Help files Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements & Software Versions * 07/16/96 Software license Permits the user to install the program on one computer Site license Right to install copies of programs on a precise number of computers Validate software Providing a special code or product key before using it Validate software can make sure that you are using a legal copy of one program. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements & Software Versions * System Requirements & Software Versions 07/16/96 Commercial software Software that must be purchased May have a trial period Examples Microsoft Office Adobe Acrobat Apple iLife Shareware You may try before purchasing Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

System Requirements & Software Versions * 07/16/96 Freeware Free to users as long as users do not sell it to others Public domain software Copyright-free software Users can modify or sell Copy-protected software Internal process prohibits making unauthorized copies Freeware: cannot sell under GPL linux license. Public domain software is expressly free from copyright. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Installing and Managing Application Software * Installing and Managing Application Software 07/16/96 Installing Moving the software to the hard disk and properly configuring the software Uninstalling Takes the program off the hard disk Launching Moves it from the hard disk to memory Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

Installing and Managing Application Software * Installing and Managing Application Software 07/16/96 Options Can be chosen to identify program is run Defaults Software settings used by the program unless overridden by the user AutoSave or Auto Recover Automatically saves the users work at specified intervals Exiting Quitting or closing down an application Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *