I n t e g r i t y - S e r v i c e - E x c e l l e n c e Headquarters U.S. Air Force New LOD School 2012 Lt Col Chad Clementz Chief, Outreach and Liaison Division Lt Col Bob Waltz ALO Advisory Panel Chair 30 Apr 12

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Internet Internet: IBAHN 057ED8

I n t e g r i t y - S e r v i c e - E x c e l l e n c e 3 New LOD School – 24 Jan : Welcome/Opening Remarks/RD & AAP Intro – Lt Col MacDonald, Waltz : Overview of New LOD School – Lt Col Waltz : LOD Responsibilities, Force Structure, & Mgt – Lt Col Waltz : Break : ALOWeb for LODs & LOD Administration (Pt I) – Lt Col Staso : Break : ALOWeb for LODs & LOD Administration (Pt II) – Lt Col Staso : ALO Recognition/Tallman Award - Col Holland : ALO Recognition/National Awards, Awards & Decs – Lt Col Clardy : Lunch : Break/Return to Meeting Room : DAP/Diversity Recruiting/DACs – Lt Col Cox : Area/Regional Meetings – Lt Col Laura Kinard : Break : Hiring, Firing, & Training New ALO’s – Col(s) Bergmeister : OPR’s/PRF’s/Feedback – Lt Col Yenchesky : Break : Reserve Personnel Management - RREA : Director’s Remarks – Col Benyshek : Wrap-Up – Lt Col MacDonald

I n t e g r i t y - S e r v i c e - E x c e l l e n c e School Facilitators ALO Advisory Panel Chair: Lt Col Bob Waltz, LOD Area 435 Vice-Chair: Lt Col Steve Staso, LOD Area 057 Region 1: Col John Burling, LOD Area 462 Region 2: Lt Col Angela Thornhill, LOD Area 400 Region 3: Lt Col Shannon Yenchesky, LOD Area 490 Region 4: Lt Col Mark Clardy, LOD Area 434 Region 5: Lt Col (ret) Cyndhi Berwyn, Area 057 Retiree-at-Large: Maj (ret) Jon Herron, LOD Area 430 Emeritus: Col (ret) Carol Holland, LOD Area 500 Diversity: Lt Col Don Cox, DAC Area 171 Nat’l Training: Col Suzanne Bergmeister, ALO Area 171

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Introduction Cell phones silent, please Please restrict computer use to lesson at hand or EMERGENCY work/home requests—show respect for our speakers/panels Look ahead at the agenda and try and determine the appropriate person to ask a specific question All briefings will be available on the ALOWeb—feel free to get engaged in the lesson rather than taking copious notes Agenda is only a guide; speak up if you need a break Please return from breaks on time Please complete the critique--no names required (but encouraged if you want one-on-one feedback)

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Headquarters U.S. Air Force LOD Responsibilities Force Structure & Management Lt Col Bob Waltz ALO Advisory Panel Chair 30 Apr 12

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Area Management: Managing the Bull…

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Bull's-eye Concept Three axis model Members Unit Public Closest to the bull most important Member axis will get you highlighted fastest Spend most time and effort around bull then work your way outward

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Public Axis Candidates-primary customer, the reason for the ALO force 4060’s-get ahead, stay ahead, be proactive Focused Outreach (savvy increase of number of qualified diverse candidates) Summer Seminar, school assignments Grass Roots High visibility Ensure cadets have adequate support

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Public Axis (Cont’d) Congressional interaction Choose Congressional Liaison wisely Refer to Admissions policy letter on ALOWeb Make advocates of Congressional staffers College Fairs Choose College Fair Coordinator wisely High visibility Gets USAFA presence in the community Still a lot of “bang for the buck” Overarching goal: increase the number of qualified diverse candidates

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Member Axis Readiness-LOD responsibility; member “not green” they get no green…and in jeopardy at OPR time! Activity color on login page Scrub FIRST, then click on date to approve 40a (Points) / 49 (Pay)—ALOWeb Activity Log Different for primary duty ALO, and Cat A, ANG (UTAPS and/or old 40a’s a player) Submit only after Readiness scrub, NLT 10 th of the month following duty Activity Log, then Reports for tallies SAFEGUARD SSAN’s!

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Member Axis (Cont’d) It’s the grade book that graduates… Utilize ALOWeb Toolboxes / OPR Tracking Tool and latest version of the OPR checklist Area statistics (ALOWeb / Marketing & Media)statistics Use stats tied to Strategic Plan! Ensure members have copies of last three OPR’s on hand (career OPRs for PRF) Stratify & Fit Test “out of synch” (techniques) Awards and decorations Local database required, ALOWeb templates, and Awards/Dec checklist National Awards, Tallman, AFROTC, local

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Unit Axis Feedback (AF Form 724)-new member/leader, annually Utilize discussion to complete data on ALOWeb Career Tracker, ascertain member’s desires Set clear expectations for both parties Utilize unit meetings to gather and disseminate info, as well Unit Organization-time to make a call (ALO Handbook, Chapter 15, pg. 168) Chain of Command Functional Flight Commander

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Unit Axis (Cont’d) Additional duties (ALO Handbook, Chapter 1, pg. 18) Key to unit success Chance for members to stand out Maintain duties on ALOWeb Roster page Key positions: Physical Training Leader, Supply, Grass Roots, Training Officer, Congressional Liaison, College Fair Coordinator ALO accessions Groom your successor Grow / maintain the unit / diversity

I n t e g r i t y - S e r v i c e - E x c e l l e n c e LOD Self Inspection Checklist Great tool available on ALOWeb! Helps LOD determine how well they are meeting ALO Handbook guidelines Good mentoring tool for RD and LOD discussion Help LOD get a handle on the strengths and challenges of their unit LOD Self-Inspection checklist ALO Self-Inspection checklist (also on ALOWeb) ALO Self-Inspection checklist

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Successful Directors Manage the Bull!

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Questions?

I n t e g r i t y - S e r v i c e - E x c e l l e n c e LOD Responsibilities ALO Handbook, Chapter 15 - page 176 Be familiar with all of the governing regulations and instructions listed under the Publications tab on the ALOWeb Comply with all requirements listed in AFI , Admissions Liaison Officer Program Be familiar with RROI 36-2, Air Force Academy Admissions Liaison Officer Advisory Panel The ALO Handbook LOD Handbook, Chapter 15 LOD Responsibilities – 29 listed areas of responsibility The big ones:

I n t e g r i t y - S e r v i c e - E x c e l l e n c e LOD Responsibilities ALO Handbook, Chapter 15 - page 176 Maintain individual personnel records Last 3 OPRs (members must request copies of their OPRs from ARPC) Current and previous FY AF Forms 40A and Forms 49 Member-signed Letter of Understanding Any ALO program decorations Phase I training completion records Maintain applicable dates on the ALOWeb Career Tracking page for each member to include OPR closeout, Phase I & Phase II completion, most recent Awards, etc. Ensure members are accurately and fully completing their monthly info on the ALOWeb Activity Tracker

I n t e g r i t y - S e r v i c e - E x c e l l e n c e LOD Responsibilities ALO Handbook, Chapter 15 - page 176 Ensure unit members know how to use the Air Force Portal and Reserve Net. (**LOD must have CAC Card/Reader) Authorize/approve AF Forms 49, Application for MPA Man-Day Tour, for assigned and eligible ALOs Certify the Statement of Tour of Duty on all MPA orders Authorize/certify AF Forms 40A, Authorization for Individual Inactive Duty Training Prepare OPRs and required PRFs on primary duty ALOs

I n t e g r i t y - S e r v i c e - E x c e l l e n c e LOD Responsibilities ALO Handbook, Chapter 15 - page 176 Schedule quarterly, semi-annual, or annual meetings Train, mentor, and ensure currency of area Maintain the currency of the Roster page on the ALOWeb, to include: current addresses, phone numbers, and addresses Include unit specific information as well Create and maintain a unit organizational structure as described in Section C of this chapter **Monitor Mission Elements - USAFA and AFROTC 4060s/Summer Seminar Evaluations **Maintain unit Alpha Roster LODs = Ultimate Multi-tasker

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Chain of Command Method

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Functional Method

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Flight Commander Method

I n t e g r i t y - S e r v i c e - E x c e l l e n c e DLODs AFI Prepare OPRs and LOEs on assigned ALOs as directed by the LOD. Assist the LOD with administration and training of ALOs. Perform LOD duties as required and assigned.

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Additional Duties ALO Handbook, Chapter 1 – page 18 Athletic Contact Awards and Decoration Monitor Civil Air Patrol Liaison College Fair Coordinator Congressional Liaison HSEP Coordinator Executive Officer Grass Roots Coordinator Information Management LEAD/SOAR Officer Diversity Affairs Coordinator Physical Fitness Testing Leader (PTL) OPR Monitor Parents’ Club Liaison Candidate Fitness Assessment Coordinator Public Affairs Officer School Assignments Officer Special Projects Officer Summer Seminar Coordinator Supply Officer Team Recruiting Officer Training Officer Website Manager

I n t e g r i t y - S e r v i c e - E x c e l l e n c e *LOD Tips* Get Organized! Comprehensive filing system - both paper and computer Separate telephone line or cell phone for AF business Printer/Fax/Copier/Scanner – all-in-one machine VOIP phone or other cost effective phone service Designate specific times to deal with the paperwork and s Use personal contact or phone call instead of when necessary Distribute a monthly newsletter Establish an annual Calendar of Events LOD “Little Black Book”, ALO Handbook pg. 213

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Centers of Influence (COI) ALO Handbook, Chapter 4 – page 51 Importance in developing COIs as an LOD is not immediately obvious, but will pay dividends in time Provides contacts with motivated/connected people All benefit from a good working relationship *Access to funds and people which helps with outreach events – Appointee Send-offs, Academy Nights, Area/Regional Meetings*

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Additional Info The following slides provide additional information

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Centers of Influence (COI) ALO Handbook, Chapter 4 – page 51 Examples of Centers of Influence Educators – Ensure ALOs are making school visits Coaches, Directors of Gifted and Talented Programs Administrators - School Board Trustees Minority Leaders – Tuskegee Airman, OBAP, Urban League Youth Organizations – Scouts, CAP Active Duty, Reserve, and Guard units AFROTC Detachments – RDA, PAS AF Recruiting Service – get to know local commander Other Service Academy ALOs – Blue & Gold, MALOs AF Affiliated Private Organizations Association of Graduates, Other Service Academy Alumni Orgs USAFA Parents’ Club Congressional Offices – Constituent Liaisons People and organizations outside of your ALO unit can help – get to know them!