NDLTD Resources & Projects ETD 2006 U.S. Regional Conference St. Louis, Missouri October 27-28, 2006 Edward A. Fox, Executive Director, NDLTD

Outline  Acknowledgements  Info Life Cycle, DLs, 5S, DL Curric, OAI  ETDs and NDLTD  Partnerships, Union Catalog, Access, Preservation, Research  Summary and Conclusions

Acknowledgements All those working with ETDs NDLTD, including Board, Committees, and Members ETD 2006 US Regional Conference Team Sponsors Presenters, Attendees

Acknowledgements: ETD Mtgs 1987 mtg in Ann Arbor: UMI, VT, … 1992 mtg in Washington, DC: CNI, CGS, UMI, VT and 10 universities with 3 reps each 1993 mtg in Atlanta to start Monticello Electronic Library (regional, US Southeast): SURA, SOLINET 1994 mtg at VT: std: PDF + SGML + multimedia objects 1996 funding by SURA, US Dept. of Education (FIPSE) 1997 meetings in UK, Germany, – 1 st symposium – Memphis (20) 1999 – 2 nd symposium – Blacksburg (70) 2000 – 3 rd symposium – St. Petersburg (225) 2001 – 4 th symposium – Caltech (200) 2002 – 5 th symposium – BYU, Provo, Utah 2003 – 6 th symposium – Berlin (215) 2004 – 7 th symposium – U. Kentucky 2005 – 8 th symposium – Sydney, Australia 2006 – 9 th symposium – Quebec City, Canada

Acknowledgements: Future ETD Conferences 2007 – 10 th symposium –Uppsala University, Sweden –13-16 June 2008 – 11 th symposium –Dartington College of Arts, Devon, UK –29 June – 2 July (tentative)

Outline  Acknowledgements  Info Life Cycle, DLs, 5S, DL Curric, OAI  ETDs and NDLTD  Partnerships, Union Catalog, Access, Preservation, Research  Summary and Conclusions

Borgman et al.: Workshop Report on Social Aspects of Digital Libraries: ucla.edu/DL/ Information Life Cycle

Information Life Cycle Authoring Modifying Organizing Indexing Storing Retrieving Distributing Networking Retention / Mining Accessing Filtering Using Creating

Quality and the Information Life Cycle

creation distribution seeking utilization E1:starting E2: chaining E3: browsing E4: differentiating E5: monitoring E6: extracting storing, archiving, networking K1: initiation K2: selection K3: exploration K4: formulation K5: collection K6: presentation authoring, modifying, describing organizing, indexing preservability, similarity, timeliness, accuracy, completeness, conformance accessibility, preservability DL Success Constructs Active Semi-active Inactive E: Ellis’ model K: Kuhlthau’s model

Digital Libraries (DLs) -- Objectives World Lit.: 24hr / 7day / from desktop Ubiquitous Integrated “super” information systems Usable, Useful Higher Quality, Lower Cost Education, Knowledge Sharing, Discovery Disintermediation -> Collaboration Universities Reclaim Property Interactive Courseware, Student Works

Informal 5S & DL Definitions DLs are complex systems that help satisfy info needs of users (societies) provide info services (scenarios) organize info in usable ways (structures) present info in usable ways (spaces) communicate info with users (streams)

Digital Object Repository Collection Minimal DL Metadata Catalog Descriptive Metadata Specification A Minimal DL in the 5S Framework Structural Metadata Specification StreamsStructuresSpacesScenariosSocieties indexing browsing searching services hypertext Structured Stream

DL Curriculum Development Project Collaborative Research launched by: - Department of Computer Science, Virginia Tech - School of Information and Library Science, University of North Carolina, Chapel Hill Three year ( ) funded project

DL Topics in 19 Modules (original)

OAI = Technical Umbrella for Practical Interoperability… Reference Libraries Publishers E-Print Archives …that can be exploited by different communities Museums

OAI – Repository Perspective Required: Protocol DO MDO

OAI – Black Box Perspective OA 1OA 2OA 4OA 3OA 5OA 6OA 7

Discovery Current Awareness Preservation Service Providers Data Providers Metadata harvesting The World According to OAI

Outline  Acknowledgements  Info Life Cycle, DLs, 5S, DL Curric, OAI  ETDs and NDLTD  Partnerships, Union Catalog, Access, Preservation, Research  Summary and Conclusions

ETDs: History of Rationales EPub: SGML, Electronic Manuscript Project Graduate Education: Reach next generation of researchers, educators, leaders DL: Testbed, demonstration, case study Institutional Repository: Good place to start since is easy, inexpensive, beneficial, and can be extended to lead to other beneficial activities

The Networked Digital Library of Theses and Dissertations Leader of the Worldwide ETD (Electronic Thesis and Dissertation) Initiative Training Authors Expanding Access Preserving Knowledge Improving Graduate Education Enhancing Scholarly Communication Empowering Students & Universities

NDLTD: How can a university get involved? Select planning/implementation team –Graduate School –Library –Computing / Information Technology –Institutional Research / Educ. Tech. Join as a member Adapt a proven approach –Build interest and consensus –Start trial / allow optional submission

NDLTD Goals For Students: –Gain knowledge and skills for the Information Age, especially about Digital Libraries –Richer communication (digital info, multimedia, …) For Universities: –Easy way to enter the digital library field and benefit For the World: –Global digital library – large, useful, many services Generally: –Save time and money –Increased visibility for all associated with university research results

Some Countries Argentina Australia Belgium Brazil Canada Chile China, Hong Kong Columbia Finland France Germany Greece India Italy Jamaica Korea Lithuania Malaysia Mexico Namibia Netherlands Namibia Netherlands Norway Peru Poland Russia Singapore S. Africa S. Korea Spain Sudan Sweden Switzerland Taiwan Thailand Turkey UK Ukraine United Arab Emirates USA Venezuela Yugoslavia

Selected Projects / Sponsors Australia (ADT) Brazil (BDT, IBICT) Canada Catalunya Chile (Cybertesis) China (CALIS) Germany India (Vidyanidhi) Korea OhioLINK: 79 colleges/univs Portugal (National Library) South Africa Texas Digital Library UK (British Library, JISC, Edinburgh, …) UNESCO (especially Latin America, Eastern Europe, Africa) …

NDLTD Members - 1 Association Research Libraries Ball State University Brigham Young University California Institute of Tech. Consorci de Biblioteques Universitàries de Catalunya Georg August Universität Göttingen George Washington University Georgetown University Georgia Institute of Technology Georgia Southern University Georgia State University Government of Canada Griffith University John Hopkins University Kauno Technologijos Universitetas Louisiana State University L'Université du Québec à Rimouski McGill University New Jersey Institute of Technology Ohio University Oregon State U. Library

NDLTD Members - 2 Penn State University Pontifícia U. Católica do Rio de Janeiro Portugal National Library Rhodes University Rita Chu (individual) Simon Fraser University State of Kansas Texas Tech University Triangle Research Lib. Net. U. de las Américas, Puebla Universität St. Gallen U. Alabama at Birmingham U. Arizona U. Glasgow U. Hong Kong U. Kentucky U. Maine U. Missouri U. New Orleans U. North Texas U. Pittsburgh U. Pretoria U. Southern Florida U. Tennessee U. Waterloo Uppsala Universitet Utah Academic Library Assn. Virginia Commonwealth U. Virginia Tech West Virginia U. Libraries Worcester Polytechnic Inst. Yale University

NDLTD Member Support Annual conference (…, Germany, …, Sweden, UK) ETD-L – listserv for discussion Union catalog Services for access: VT, OCLC, VTLS, Scirus, Google Scholar, … Information for ETD projects –Standards, documentation (Guide, Marcel Dekker book) Advocacy for ETD activities worldwide …

NDLTD Incorporation Networked Digital Library of Theses and Dissertations incorporated May 20, 2003 in Virginia, USA Charitable and educational purposes (501 c 3) Officers –Executive Director (Ed Fox) –Secretary (Gail McMillan) –Treasurer (Scott Eldredge)

Board of Directors Suzie Allard (ETD2004, U. Kentucky) Denise A. D. Bedford (World Bank) Julia C. Blixrud (ARL, SPARC) José Luis Borbinha (Natl Lib Portugal) Alex Byrne (ETD2005, ADT: Australia) Tony Cargnelutti (ETD2005, Australia) Vinod Chachra (VTLS) William Clark (Ohio State U.) Susan Copeland (RGU, UK) Jude Edminster (Bowling Green St. U.) Scott Eldredge (Treasurer, ETD2002, BYU) Edward A. Fox (Exec Director,Virginia Tech) John H. Hagen (West Virginia U.) Thomas B. Hickey (OCLC) Christine Jewell (U. Waterloo, Canada) Joan K. Lippincott (CNI) Austin McLean (ProQuest) Gail McMillan (Secretary, Virginia Tech) Joseph Moxley (ETD2000, USF) Eva Müller (U. Uppsala, Sweden) Ana Pavani (PUC Rio, Brazil) Sharon Reeves (Nat’l Library Canada) Janice Rickards (chair of ADT) Peter Schirmbacher (ETD2003, Humboldt) Samson Soong (Hong Kong U. Science & Technology) Hussein Suleman (U.Cape Town, S. Africa) Shalini R. Urs (U. Mysore, India) Eric F. Van de Velde (ETD2001, Caltech) Ellen Wagner (Adobe)

NDLTD Committees (Chairs) Awards (John Hagen) Conferences (Sharon Reeves) Development (Peter Schirmbacher) Executive (Edward Fox) Finance (Scott Eldredge) Implementation (Ana Pavani) Membership (Eric F. Van de Velde ) Nominating (Joan Lippincott) Standards (Thomas B. Hickey) Union Catalog (Vinod Chachra)

NDLTD Committee Activities Implementation –How to apply standards? –How to coordinate a national program? –How to launch a pilot project? –How to train students regarding copyright, digital libraries, electronic publishing, preservation, …? Membership, Member Support, Public Relations –How to clarify and publicize member services? –How to double membership in 2 years? –Sub-committees for regional member support? Please join / update your Member Info!

Standards PDF -> PDF/A SGML, XML, XML DTDs, XML Schema Multimedia References -> Reference List for CrossRef Packaging -> METS -> Ease Role of Search Engines

Outline  Acknowledgements  Info Life Cycle, DLs, 5S, DL Curric, OAI  ETDs and NDLTD  Partnerships, Union Catalog, Access, Preservation, Research  Summary and Conclusions

Partnerships UMI/ProQuest Adobe, IBM, Microsoft, … UNESCO OCLC VTLS Ex Libris Scirus Google

UNESCO and ETDs (by Axel Plathe at ETD2003) Promoting the use of the Internet as a tool for disseminating scientific knowledge Facilitating the transfer of ETD expertise from developed to developing countries 1998: Member of the NDLTD Steering Committee 1999: First UNESCO ETD meeting on ETD internationalisation 2002: “UNESCO Guide to Electronic Theses and Dissertations” 2003: Model training programmes and training courses 2003: Sponsor pilot projects 2003: Pilot projects (Africa, Europe, Latin-America)

Union catalog: OCLC OCLC runs OAI data provider on TDs. Is getting data from WorldCat (so, from many sites!). Harvests from all others who contact them (see Thom Hickey). Need DC and either ETD-MS or MARC. Need a set for ETDs, or separate data provider.

OCLC SRU Interface

ETD Union Search Mirror Site in China (CALIS) ( – popular site!)

VTLS VTLS offers its free VALET system to manage ETDs at institutions, building upon Fedora, as well as VTLS software. VTLS runs a service provider atop the Union Catalog. It supports multilingual access through the interface, to metadata.

VTLS Content Languages The VTLS service has data in 6 different languages. These are: English German Greek Korean Portuguese Spanish Examples follow

Language = German; hits = 137

Full record display

Expansion of Full-text Services Running since Sept 2005: Scirus In beta test: Google Scholar Next: Microsoft ? Challenges: –Broadening the coverage since OAI use has not spread as widely as we would like –Understanding use, throughout life cycle –Data and DL services quality problems –Inconsistency in way to get from metadata to the full- text file(s) –Cross-language information retrieval

Google Co-op, Custom Search Engines

Preservation Information Henry M. Gladney, Ph.D. (408) A book, "Preserving Digital Information" is to be available approximately February See &changeHeader=true&SHORTCUT= ger.com/

LOCKSS for ETDs Lots of copies keep stuff safe Stanford (Vicky Reich) Initial content: journals Experiments, studies of Int’l ETD service –Humboldt, PUC Rio, U. Cape Town, VT, … Production service?

User Expertise Years

Date Stamp of ETD

Supply-Demand Comparison 1Architecture and Design 2Law 3Medicine, Nursing and Veterinary Medicine 4Arts and Science 5Engineering and Applied Science 6Business and Commerce 7Education 8Others. (unclassifiabl e)

NDLTD cross-language problem LanguageNumber English123,696 Portuguese11434 German4131 French3868 Spanish1561 Chinese1463 Catalan804 Others19962 (most unclassified) Total (summer’05)

Example concept map

Ryan Richardson solution to NDLTD cross-language problem

The Concept Map: From learning tool to cross-language knowledge discovery tool

4. More advanced techniques for concept map creation ETD of Hussein Suleman’s ETD Chapter 5

4. More advanced techniques for concept map creation Concept map with 65 nodes

4. More advanced techniques for concept map creation Same concept map pruned down to 15 nodes

4. More advanced techniques for concept map creation Detail of ToC maps for ETD by Suleman

4. More advanced techniques for concept map creation Detail of Relex map showing relationship between ‘OAI’ and ‘bandwidth’

4. More advanced techniques for concept map creation Detail of ToC maps showing 1 st sentence of section 2.8.

Outline  Acknowledgements  Info Life Cycle, DLs, 5S, DL Curric, OAI  ETDs and NDLTD  Partnerships, Union Catalog, Access, Preservation, Research  Summary and Conclusions

Summary and Conclusions  (Editorial: ETDs & NDLTD progressing well!)  Summary Words and Phrases  Crossing the Chasm  Steps  Spirit of NDLTD  Selected Links

Conference Summary Words - 1 accessibilityaggregationalert annotatearchivearts attitudesauthenticationauthoring authorizationautomationbrowse catalogcollaborationcommunity componentscontextconversion customerdecentralizeddigitize discoursediscoverydissemination DSpacefederatedFedora globalgrideconomic harvestingingestinnovation institutionalintegrityinteraction

Conference Summary Words - 2 interchangeinteroperabilityknowledge LOCKSSmanagementmetadata nationalOCRorganization partnershipPDF (/A)podcasting portalpreservationprovider regionalrepositoryretrieval scalabilityScirussearch serverservicesharing standardizationstrategicstudent summarizationsustainabletestimonial toolkittrainingtutorial UnicodeusableVALET XMLXSLTworkflow

Conference Summary Phrases - 1 alumni developmentalways on business modelconcept map content managementcopyright compliance cost effectiveCreative Commons creative materialcross language dark archivedeveloping country digital librarydigital rights management digital signaturedisruptive technology document modelDublin Core

Conference Summary Phrases - 2 e-knowledgee-publishing e-researche-science full textGoogle Scholar institutional repositoryLDAP server learning objectmandatory deposit Million Book Projectnational initiative Net GenOAI PMH online digital studioopen access Open Archives Initiativeopen source

Conference Summary Phrases - 3 persistent identifierspostgraduate research public domainrestricted access retrospective conversionscholarly communication server logservice oriented architecture social networkstepping stone subject gatewaysurvey data union catalogunlocking IP user centeredvalue added voluntary participationwalking the talk web basedweb services

Journal? Joseph Moxley JET / JED: Journal of Electronic Theses and Dissertations JODLAR: Journal of Digital Libraries and Repositories Publisher: ? Columns / Sections –Project Case Studies –Standards, Technologies, Best Practices –Software, Systems, Services –Statistics, Surveys, Analytical Studies

Steps Join NDLTD Launch initiative, dialog, encourage Pilot -> requirement OAI data provider Log, survey, analyze, improve Attend ETD xx Help other sites Serve on NDLTD committees Extend services: preservation, inst. rep., …

Spirit of NDLTD Help make a better (smaller) world Win-win-win (everyone can benefit) Have fun helping others Helpers/teachers learn more than those they work with Build on standards ETDs are preservable, popular, expressive, “better” Doable, feasible, learnable, affordable, sharable Please join/support NDLTD!

Selected Links - NDLTD (electronic theses and dissertations worldwide) – and etdguide.org – DL curriculum Virginia Tech Digital Library Research Laboratory (DLRL,