Get up to speed with the 2007 Office system The new Office: Made for you Yes, there’s a lot of change to familiar Microsoft Office programs. But it’s good.

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Presentation transcript:

Get up to speed with the 2007 Office system The new Office: Made for you Yes, there’s a lot of change to familiar Microsoft Office programs. But it’s good change. With the Ribbon, commands and other tools you need are now exposed and more readily available.

Get up to speed with the 2007 Office system What’s on the Ribbon? The three parts of the Ribbon are tabs, groups, and commands. Tabs sit across the top of the Ribbon. Each one represents core tasks you do in a given program. Groups are sets of related commands. They remain on display and readily available, giving you rich visual aids. Commands are arranged in groups. A command can be a button, a menu, or a box where you enter information.

Get up to speed with the 2007 Office system What’s on the Ribbon? How do you get started? In Word 2007, for example, that’s the Home tab. It’s got the commands that people use most commonly when they write documents: font formatting commands (Font group), paragraph options (Paragraph group), and text styles (Styles group). Begin with the first tab.

Get up to speed with the 2007 Office system How commands are organized Commands are organized by how they’re used. Frequently used core commands no longer have to share space with a range of remotely related commands on a menu or toolbar. They’re the ones that get used, and so now they’re the ones most prominently featured.

Get up to speed with the 2007 Office system More commands, but only when you need them Commands you use most are available on the Ribbon all the time. Others appear only when you need them, in response to an action you take. For example, the Picture Tools in Word appear on the Ribbon when you insert a picture, and they go away when you’re done. The Ribbon responds to your action. So don’t worry if you don’t see all the commands at all times. Take the first steps, and what you need will appear.

Get up to speed with the 2007 Office system More options if you need them Sometimes an arrow, called the Dialog Box Launcher, appears in the lower-right corner of a group. This means more options are available for the group. On the Home tab, click the arrow in the Font group. For example, to get to a less commonly used font option in PowerPoint ® 2007: The Font dialog box opens, with the full selection of font commands.

Get up to speed with the 2007 Office system Preview before you select Are you familiar with the try-undo-try cycle? You make a change, it’s not what you want, and so you undo and keep trying until you get what you had in mind. Now you can see a live preview of your choice before you make a selection, which saves you time and gives you better results.

Get up to speed with the 2007 Office system Put commands on your own toolbar Do you often use commands that aren’t as quickly available as you’d like? You can easily add them to the Quick Access Toolbar. Located above the Ribbon when you first start your Microsoft Office program, the Quick Access Toolbar puts commands where they’re always visible and near at hand.

Get up to speed with the 2007 Office system Working with different screen resolutions Everything described so far applies if your screen is set to high resolution and the program window is maximized. If not, things look different. Low resolution: If your screen is set to a low resolution, a few groups on the Ribbon will display the group name only, not the commands in the group. Click the arrow on the group button to display the commands. How? Like this:

Get up to speed with the 2007 Office system Working with different screen resolutions Everything described so far applies if your screen is set to high resolution and the program window is maximized. If not, things look different. Screen not maximized: Some groups will display only the group names. How? Like this: Tablet PCs: On those with smaller screens, the Ribbon adjusts to show smaller versions of tabs and groups.