Data Specialist Meeting Wednesday January 12, 2011 Please remove paperwork from your folders

ELEMENTARY ONLY ‘A’ HONOR ROLL

SCHEDULE CHANGES???? REPORT CARDS CLASS SIZE

GRADE POSTING Schedule in your folders

Christopher McFarland SCHOOL CHOICE 2ND SEMESTER TRANSFER REQUESTS

VOCATIONAL REPORTING MICHELLE TAYLOR

SURVEY 3 FEBRUARY FTE Eligibility -Must be enrolled during Survey Week -Must be enrolled during Survey Week February Survey Week January 28 - February 11 -Must be in Attendance 1 day during the 11 day window

SURVEY 3 FEBRUARY Other Important Dates: Other Important Dates: Friday Feb 11 Last day to make Survey3 changes at your site. Mon. Feb. 14 TRMP-Production moved to SVY-3 Region - Corrections made at EUS Feb. 15+ Friday Feb. 18 – After End-Of-Day-Change Form required

REPORTS

SURVEY 3- FEBRUARY FTE REPORTS –A-Demographics MTS1119P - Print School Roster (run each grade separately) MTS1119P - Print School Roster (run each grade separately) –G- FTE Processing MTS7220P…Print Ineligible Student Roster MTS7220P…Print Ineligible Student Roster MTS7006P…Print FTE-1 by Student MTS7006P…Print FTE-1 by Student MTS7008P…Print FTE-2 School Summary MTS7008P…Print FTE-2 School Summary –C-Attendance MTS8041P…Print Attendance Verification List – MTS8041P…Print Attendance Verification List – School-Attendance School-Attendance –Print Bell Schedule

ATTENDANCE VERIFICATION

SURVEY 3 FEBRUARY FTE Survey Reports FTE Survey Reports –G - FTE Processing –MTS7906P…FTE1 By Student (Preview Changes) –MTS7908P…FTE2 School Summary (Preview Changes)

SURVEY 3 FEBRUARY STATE EDITS STATE EDITS ESE ESE –EXPIRED IEPs SCHOOL SAFETY SCHOOL SAFETY –WEAPON RELATED-NO LAW ENFORCEMENT STUDENT COURSE STUDENT COURSE –DUAL ENROLLED –FEFP MAY NEED ESE DATA

Under.5000 Report Possible Problems Period missing from schedule Overlapping times

Decision Analyzer Reports TERMS Panel A08 PK Program Participation PK Program Participation

ELEMENTARY ONLY Period 09 is reserved Period 09 is reserved for grades-only-courses. for grades-only-courses. Do not use period 0909,0109,0209… for FTE eligible courses. Do not use period 0909,0109,0209… for FTE eligible courses.

FCAT MATCH Survey 2 <> Survey 3 Survey 2 <> Survey 3 Race, Grade… Race, Grade… SCHOOL GRADE Adequate Yearly Progress (AYP)

Survey 3 ERRORS Team Teaching Errors

TERMS TEAM TEACHING REPORT MTS8538P PRINT CO-TEACHING AND INCLUSION REPORT Under PRT can be selected what to print on the report: C = PRINT CO-TEACHERS ONLY I = PRINT INCLUSION TEACHERS ONLY P = PRINT PARAPROFESSIONALS ONLY BLANK = PRINT ALL Under ERR can be selected whether to print all or errors only: Y = PRINT ERRORS ONLY BLANK OR N = PRINT ALL

TEAM TEACHING REPORT SM = CO-TCH ON C17 BUT NO CO-TEACHER

COURSE SEC/M TITLE SM TYPE TEACHER *** Z 034 SOC STUD: 6-8 C 171 JENKINS-BOOSE, VIRGI P 172 ROPER, JACKIE P 174 JONES, BRENDA SM = CO-TCH ON C17 BUT NO CO-TEACHER ********* PANEL: ___ C17. MASTER SCHEDULE YEAR: 08 SCHL: 0301 FERRY PASS MIDDLE CLASS: COURSE SEC/M SA C DP F W FLGS WGT CR CDS Z 034_ SOC STUD: EX N N ____ 4.0 MS 99 SS T PRDS DAYS TCHR BLDG-RM TP STS OCCUP TIMES MINS DATES MTWRF 171 JENKINS-BO VALUE: CRDT TRM DUR TOT MAX GREQ QUAL: PGM--E C H GRDS P S R SCI GE DR N I Y _ _ _ Z Y Z MISC: S A CLS HRS B CL D P SM V/A: G L W A PEG R 2 _ _____.__ 1 01 Z _ C N N N N N

C17. MASTER SCHEDULE DETAIL (F9) SCHL: 0301 FERRY PASS MIDDLE CLASS: COURSE SEC/M CTL T PRDS DAYS BLDG-RM Z 034_ SOC STUD: MTWRF A TCHR C H TIMES MINS DATES TOT TYPE _ 172 ROPER, JACKIE ____ ____ 215 ______ ______ 215 P _ 174 JONES, BRENDA ____ ____ 215 ______ ______ 215 P SM = CO-TCH ON C17 BUT NO CO-TEACHER

TEAM TEACHING REPORT INCLUSION STUDENTS ON C20 NO INCL TEACHER C17 BACK PANEL

TEAM TEACHING REPORT INCLUSION TEACHER ON C17 BACK PANEL NO INCLUSION STUDENTS ON C20

*** Z 999 MATH: K-5 S 107 HIGGINS, VIRGINIA E 064 RANDOLPH, PHILICIA INCL TEACHER, NO INCLUSION STUDENTS C17 DETAIL (F9) SCHL: 0311 HALLMARK ELEMENTARY CLASS: COURSE SEC/M CTL T PRDS DAYS BLDG-RM Z 999_ MATH: K MTWRF A TCHR C H TIMES MINS DATES TOT TYPE _ 064 RANDOLPH, PHILICIA I Y ____ ____ ___ E _ ___ __ _ _ ____ ____ ____ ______ ______ ___ _

TEAM TEACHING ELIGIBILITY REPORT

Reminder Mid-Year Promotions 1. Make a screen print of panel A Withdraw the student with W01 using the date of the promotion. 3. Re-enroll the student with R01 in new Grade Level with the Date of the promotion. ONE TRANSACTION 4. Reactivate and / or change the schedule. Steps

New Procedures - continued Important Reminder If the student is co-enrolled at another site (PATS, Community School, ESEAL, George Stone,…), you MUST contact the other school and let them know what you did. When you withdraw the student, it will withdraw ALL schedule records, even those at other schools.

When adding a student do not key the FSNI. Let the system generate it from the SSN.

Teachers with NO students MTS8520P - PRINT INSTRUCTIONAL STAFF WITH NO STUDENTS ASSIGNED MTS8520P - PRINT INSTRUCTIONAL STAFF WITH NO STUDENTS ASSIGNED

END DATE

PANEL F05

(F9) PANEL F05

REPORT

Survey 3 - February Class Size Reduction 2010 – 2011 Class Room LEVEL TARGET PK-3 = = = 25.00

FTE Meeting Survey 3 Malinda Jones January ??????????????? Location ?????? Elementary - 8:30 am Secondary - 10:00 am

EXCEPTIONAL STUDENT EDUCATION Notify Therapist if a student transfers in with an IEP. Nate Hazewinkle Nate

USING SCHEDULING METHOD ‘M’ Multiple rooms within 1 FISH Room PODS

M Local Room 101B Local Room 101A M

LOCAL ROOM LOCAL ROOM L I B R A R Y FISH ROOM L I B R A R Y M M

SCHEDULING METHOD ‘M’ Fish room divided into Multiple rooms All courses in the divided room Must have an ‘M’ If there is only one teacher in the divided room Do not use ‘M’

TWO COURSES IN SAME ROOM/PERIOD -ONE TEACHER X X

SCHEDULING METHOD M Don’t use the scheduling method ‘M’ for the same unique teacher with an Eight character course of ‘T’ – ELL In the same room Z T

SCHEDULING METHOD ‘E’ inclusion The primary instructor for the course (C17) and the inclusion teacher(C17-back panel) CANNOT be the same teacher.

X

SCHEDULING METHOD ‘C’ co-teaching The primary instructor for the course (C17) and the co-teacher(C17-back panel) CANNOT be the same teacher.

Wednesday, February 16 J. E. Hall Center, ROOM :00am--10:00am Elementary 10:30am--12:30pm Secondary Special Centers attend the most appropriate meeting. Next Data Specialist Meeting