Occupational Safety, Industrial Hygiene and Medical Services; Pre-Solicitation Conference NNA J-SJC October 6, 2004

AGENDA Registration9:00 Introduction9:15Sharon Carlino Contract Specialist Procurement Overview9:20 Sharon Carlino Contract Specialist Technical Overview9:30David King, CIH Division Chief Code QH Safety, Health and Medical Services Break Site Tour (No pictures)10: :30 Collect Questions11: :00

PROCUREMENT OVERVIEW

General Guidance All revisions to the RFP will be in writing; nothing said here today shall be construed as a revision unless confirmed in the final RFP All questions concerning the Draft RFP and this conference should be submitted in writing by COB on October 12, No oral questions will be accepted.

General Guidance (cont.) Copies of conference slides, attendance list and questions & answers will be posted on the NAIS website Communications blackout will be invoked when the Final RFP is issued, which is estimated for 11/19/04. All communications, thereafter, shall be directed only to the Contract Specialist or the Contracting Officer

SCHEDULE (Tentative) 1.Draft RFP Issued9/20/04 2.Pre-Solicitation Conference10/06/04 3.Comments Due10/12/04 4.Final RFP Issued11/19/04 5.Receipt of Proposals1/14/05 6.Oral Proposals1/21/05 6.Award (30 Day Phase In) 8/05/05 7. Start Date9/05/05

Small Business Set-Aside NAICS Code SB Size Standard: $30 Million Cost-Plus-Award-Fee (CPAF) Performance Based Contract Period of Performance: Five (5) years; Two (2)-year base period, plus three, one (1)-year options.

NASA ACQUISITION INTERNET SERVICE (NAIS) Click on Business Opportunities Choose “Pre-Award” Choose “Ames Research Center (ARC)” Register for Notification Will receive the following announcements by Pre-solicitation and post-award notices and their amendments Notices of solicitation and solicitation amendment releases General procurement announcements Able to track an individual notice and its solicitations, amendments, etc. Track any set or all NASA Center notices Track any set of product service classifications for any or all NASA Centers

Award Without Discussions NASA’s preferred and intended method of award is without discussions Exceptions to terms and conditions should be communicated to NASA BEFORE offers are due

Evaluation Factors Mission Suitability - Weighted and Scored in accordance (IAW) with NFS Past Performance – Adjectival Cost/Price – IAW FAR

Evaluation Factor Mission Suitability ( 3 subfactors ) Understanding the Requirement Overall Understanding and Approach Staffing Plan, Training and Total Compensation Plan Management Approach, Organizational Structure, and Corporate or Company Resources, and Key Personnel Management Approach Organization Structure Corporate or Company Resources Key Personnel Safety and Health

Evaluation Factor Past Performance Relevant Technical Performance Contract Management Corporate Structure Other Information

Evaluation Factor Cost Cost Realism Probable Cost (PC) Mission Suitability score adjustment based on % difference between proposed and (PC)

Proposal Preparation Mission Suitability Oral Presentation 120 Minutes Overhead Transparencies Original + 7 copies Written Summary of Resumes and Commitment Letters Original + 7 copies Safety and Health Plan Original + 7 copies

Proposal Preparation (cont.) Past Performance Past Performance Questionnaires Past Performance Chart Cost/Price Original + 7 copies 2 copies to cognizant DCAA office

Freedom of Information Act (FOIA) Requests Requests for information about incumbents or other offerors requires a FOIA request No proprietary information can be disclosed Information that can be disclosed without FOIA request is the name and address of the incumbent: PAI, Corporation 116 Milan Way Oak Ridge, TN Contract: NAS , $36.8Mil, (CPAF) Period of Performance: March 6, 1999 – March 5, 2005 (Synopsis of intent to extend performance to September 5, 2005 was posted September 30, 2004.)

FOIA POC NASA Ames FOIA Office Contact Information: Phone number: (650) Fax number: (650) Mail Stop: FOIA Coordinator: Kelly Garcia

Conclusion Subscribe to NAIS Submit Comments and Questions NLT 10/12/04