Case Study on how the Navy DASN Acquisition Cut Allocated Web Technology Budget by Two- Thirds

Deputy Assistant Secretary of the Navy (Acquisition Management) W. Page Glennie June 14, 2006 Department of the Navy

3 Agenda Background Problem Implementation Results Questions and Answers

4 Background DASN (ACQ) Mission Provide advice and staff support to ASN(RDA) on contracting and acquisition/business issues Serve as the DoN Competition Advocate General Establish minimum needed acquisition policy to: –Comply with laws and regulations –Promote DoN’s interests –Ensure consistent and standardized business practices Facilitate and improve the acquisition system by: –Developing innovative processes and tools –Proactively acquiring, interpreting and sharing business intelligence –Providing expert consultation services

5 Background DoN Acquisition Scope All activities associated with acquiring and procuring goods and services Major career disciplines such as Program Management, Contract Management, Software and Systems Engineering, Logistics, and Test & Evaluation etc… Navy Acquisition workforce has over 180,000 government civilians, military, and industry Significant volume of policy documentation to disseminate Dynamic change environment Policy crosses Federal Government, DoD, & DoN

6 Problem Business Challenge Create a new public web site to support the missions and goals Seamless integration of 3 separate organizations’ web sites Reduce overall operating costs for web services by 60%

7 Problem Need for a Content Management System Minimize hardware and hosting costs Maintain 10 + years worth of policy, lessons learned, and tools etc.) Decrease time for updates and changes Multiple non-technical personnel to maintain sections of the web site Multi-level access roles for updating, review and publishing

8 Implementation Approach Contracted with Automation Technologies Inc. (ATI) Market Research Analysis Evaluation of available Content Management Software –COTS –Open Source (28 products reviewed) Develop & Implement Solution

9 Implementation CMS Evaluation Criteria Functional Requirements Specifications Government Usage Development Support (Community, User Groups) Available Documentation

10 Implementation Selected CMS: eZ publish Best solution for the Navy DASN (ACQ) The price was right 95% of mandatory functional requirements were supported Easy to divide topics into sections to allow for many content managers and their approvers Easy to use interface for non-technical personnel to maintain their own areas of expertise Large community support base Best solution for the Navy DASN (ACQ)

11 Implementation DoN Acquisition One Source The web site is “the one authoritative source” for DoN acquisition. Located at

12 Results Navy Success Story Saved thousands of dollars avoiding initial software and start up fees associated with COTS products Annual yearly savings of $400,000 With implementation of 2 1/2 years; 1 million dollars already saved. (2 million projected with a 5 year implementation) Decreased vendor support staff from 4 people down to one full time and one half time employee

13 Q&A Questions & Answers?

14 Contact Information W. Page Glennie OASN (RD&A) DASN (ACQ) 1000 Navy Pentagon Washington, DC Tina Minor Automation Technologies Inc. (ATI) 1950 Old Gallows Road, Suite 350 Vienna, Virginia