Planning and Community Development Department FY 2016 Recommended Budget Joint Finance Committee/Council June 8,

Mission Statement To protect and advance quality of life through the application of sound land use planning principles, development standards and property maintenance and building codes; to facilitate informed land use decisions through community participation and collaborative process; to protect and enhance safe, livable neighborhoods which reflect and preserve Pasadena’s unique cultural and historic character; to support and encourage healthy reinvestment in the community to provide for a strong local economy; to expand community access to arts and culture through cultural planning and programs, and to promote smart planning and a sustainable future for generations to come. 2

Planning & Community Development Sources FY 2014 Actual FY 2015 Revised FY 2016 Recommended General Fund$2,162,000$2,494,418$1,945,779 Building Fund$8,318,000$6,301,439$9,450,618 Capital Public Art Fund$0 Cultural Trust Fund$165,703$50,000$164,750 Total$10,645,703$8,845,857$11,561,147 3 Revenue History By Fund

Planning & Community Development Expenses FY 2014 Actual FY 2015 Revised FY 2016 Recommended General Fund$6,815,088$7,199,581$7,513,856 Building Services Fund$4,132,244$5,879,154$7,851,597 Capital Public Art Fund$128,774$165,829$207,441 Cultural Trust Fund$256,597$323,869$324,486 Other (e.g. Fund 105)$967,580$0 Total$12,300,283$13,568,433$15,897,381 FY 2016 Increase:$2,328,947 4 Expense History By Fund

Planning & Community Development Expenses FY 2014 Actual FY 2015 Revised FY 2016 Recommended Administration$1,489,300$2,258,538$1,526,000 Building and Safety$4,485,879$5,747,713$6,215,610 Code Compliance$21,116$0$1,049,997* Cultural Affairs$792,605$855,479$974,460 Planning$5,514,515$4,706,703$6,131,278 Total$12,302,417$13,568,433$15,897,381 FTEs Expense History By Division or Major Budget Area * Code Compliance Division is restructured, functions were previously split amongst other divisions

Planning & Community Development Expenses FY 2014 Actual FY 2015 Revised FY 2016 Recommended Personnel$7,768,000$9,120,405$9,685,168 Servs. & Supplies$2,875,000$2,638,065$3,817,821 IS Charges$1,660,000$1,809,963$2,234,469 Other$0 $159,922 Total$12,302,000$13,568,433$15,897,381 6 Expense History By Category

7 Planning & Community Development General Fund  Increase of $193,493 (3.4%) in personnel costs attributed to increase in benefit costs Building Fund  Surplus of approximately $6.6 million at FY 2016 year end; turnaround from $2.9 million deficit in FY 2011  Increase of $435,369 (13.1%) in personnel costs attributed to increase in benefit costs and 2 new FTEs  Increase of $1,073,982 (57.8%) in Services and Supplies  Contract Services: Long Range Planning Grant ($778,000)  Increase of $419,441 (59.8%) in Internal Services  Hale Building – Tenant Improvements ($420,000) Significant Changes From FY 2015 Budget

8 Planning & Community Development Capital Public Art Fund  Program Coordinator II.50 FTE personnel costs are reallocated to the Building Fund (.25) and General Fund (.25)  Position was previously paid out of the Capital Public Art Fund Significant Changes From FY 2015 Budget Add 2.0 FTE Positions from Building Services Fund  Management Analyst IV (Concierge)  Outgrowth of Matrix Study and Interdepartmental Review Team  Provides for improved customer service  Planner (Community Planning)  General Plan Implementation: Assigned to update specific plans and Zoning Ordinance

Planning & Community Development Improve Code Compliance  Study existing procedures and implement changes as needed to current practices (e.g. abatement, fines, proactive inspections, work assignments, etc.)  Create a reporting system and begin measuring and reporting on performance metrics for Code Compliance cases Implementation of the General Plan  Dedicate a team to update specific plans and Zoning Ordinance (to incorporate form-based code principles)  Update Design Guidelines 9 FY 2016 Key Issues and Strategies

Planning & Community Development Improve Development Review Process  Continue Implementation of Matrix/Interdepartmental Review Team (IRT) Work Program (e.g. provide concierge service to customers, increase public outreach, establish an express window in the Permit Center, improve process for opening a restaurant and expand services provided online) 10 FY 2016 Key Issues and Strategies

Planning and Community Development Department FY 2016 Recommended Budget 11