P&O Ports Efficient Port Operation Using Electronic Commerce Systems

P&O Ports A.P.E.C. Presentation Agenda P&O Ports Systems Electronic Commerce Gateway Import Process Delivery of Import Cargo using VBS & Transponders Question / Answer Session

Sydney (Port Botany) 400,000 TEUs Melbourne 400,000 TEUs Fremantle 150,000 TEUs Brisbane 150,000 TEUs Australian Container terminals

ANZ major Bulk and General Operations Adelaide Bell Bay Gladstone Hamilton Auckland & Tauranga White Bay Glebe Island Melbourne Fremantle

ANZ Bulk and General Operations Adelaide Bell Bay Darwin Gladstone Hamilton White Bay Glebe Island Fremantle Melbourne New Castle Auckland & Tauranga

Buenos Aires - Argentina Tilbury-UK Port Qasim-Pakistan Laem Chabang-Thailand Nava Shiva- India Shekou - China Colombo-Sri Lanka Vostochny - Russia Southampton-UK Manila - Philippines P&O Ports International Operations Cagliari-Italy Maputo - Mozambique Macrae - South Africa

IT Strategy Provide superior global communication and information access

Infrastructure Operational Systems Strategic Systems E.C./EDI EIS Intranet Extranet Web enabled applications NAVIS CAPITOL

Electronic Commerce Gateway P&O PORTS NETWORK LINK SYD BNE FRE MEL OTHERS

Electronic Commerce Gateway P&O PORTS NETWORK LINK CLIENTS CUSTOMS OTHER PORTS SYD BNE FRE MEL OTHERS

Electronic Commerce Gateway P&O PORTS NETWORK LINK CLIENTS CUSTOMS OTHER PORTS VALUE ADDED NETWORKS INTERNET SYD BNE FRE MEL OTHERS

Electronic Commerce Gateway P&O PORTS NETWORK LINK CLIENTS CUSTOMS OTHER PORTS VALUE ADDED NETWORKS EDI GATEWAY INTERNET SYD BNE FRE MEL OTHERS

Electronic Commerce Gateway EXTERNAL COMMS SOFTWARE

Electronic Commerce Gateway INTERNAL COMMS TO P&O PORTS NETWORK EXTERNAL COMMS SOFTWARE

Electronic Commerce Gateway CLIENT DATABASE INTERNAL COMMS TO P&O PORTS NETWORK EXTERNAL COMMS SOFTWARE

Communications Network Mailbox Name Message Formats Frequency of messages Client Client Database

Electronic Commerce Gateway CLIENT DATABASE PRE & POST PROCESSING INTERNAL COMMS TO P&O PORTS NETWORK EXTERNAL COMMS SOFTWARE

Any special requirement or variations to standard messages. Client Pre & Post Processing

Electronic Commerce Gateway CLIENT DATABASE PRE & POST PROCESSING INTERNAL COMMS TO P&O PORTS NETWORK EXTERNAL COMMS SOFTWARE AUDIT TRAIL

Full auditing of inward and outward messages. Audit Trail

P&O Ports works closely with Government and Industry Bodies in the development of E.D.I. Australian Customs Service Australian Quarantine Service Department of Transport Tradegate/E.C.A. Australian Chamber of Shipping Our Clients

P&O Ports EDI Covers: Bayplans Container Movement Messages Sea Cargo Automation

Bayplans Format used: ANZECS UN/EDIFACT ‘BAPLIE’ Versions 1.3, 1.5, 2.0 Floppy Disks are also provided to vessel. Overseas Terminals/Agents send Bayplans to first Australian port of call. Ship worked - Bayplan updated and sent to next Australian terminal. At last Australian port of call Bayplan is updated and sent to agent for transmission to next overseas port.

Container Movement Messages Very Advanced National mailboxes have been established. Container receival/delivery/load discharge messages are sent to national mailboxes via EDI for direct update into shipping company systems.

Sea Cargo Automation An initiative of ACS & AQIS P&O Ports has been an active participant in the development of electronic clearances for import cargo.

Import Process

CUSTOMS MANIFEST Manifest - Bills of Lading and Containers IFCSUM LINE IMPORT

IMPORT TERMINALCUSTOMS MANIFEST BAPLIE Bay Plan (Containers & Cargo) Manifest - Bills of Lading and Containers BAYPLAN LINE IFCSUM

IMPORT TERMINALCUSTOMS MANIFEST Manifest - Bills of Lading and Containers LINE IFCSUM Bay Plan (Containers & Cargo) BAYPLAN BAPLIE COPRAR STATUS LIST COPRAR STATUS LIST

IMPORT TERMINALCUSTOMS Bay Plan (Containers & Cargo) Manifest - Bills of Lading and Containers BAYPLAN Vessel Discharge Clearance LINE IFCSUM BAPLIE CUSRES MANIFEST STATUS LIST SECURITY SCREEN

IMPORT TERMINALCUSTOMS MANIFEST STATUS LIST Manifest - Bills of Lading and Containers BAYPLAN VESSEL READY TO DISCHARGE LINE Bay Plan (Containers & Cargo) IFCSUM BAPLIE Vessel Discharge Clearance CUSRES SECURITY SCREEN

IMPORT TERMINALCUSTOMS

IMPORT TERMINALCUSTOMS

IMPORT TERMINALCUSTOMS

IMPORT TERMINALCUSTOMS

IMPORT TERMINALCUSTOMS

IMPORT TERMINALCUSTOMS Progressive Discharge Report CUSCAR COARRI LINE Container Discharge Report

IMPORT TERMINALCUSTOMS Import clearance CUSCAR CUSRES COARRI Container Discharge Report CUSTOMS ENTRY COMMERCIAL CLEARING LINE

IMPORT TERMINALCUSTOMSLINE

IMPORT TERMINALCUSTOMSLINE VEHICLE BOOKING DATE/TIME OF DELIVERY Local Message

IMPORT TERMINALCUSTOMS LINE DELIVERY ORDER ELECTRONIC OR PAPER AGENT Import processing and billing IMPORT

IMPORT IMPORT TERMINALCUSTOMSAGENT DT IN-GATE LINE DELIVERY ORDER ELECTRONIC OR PAPER DELIVERY TICKET

IMPORT TERMINALCUSTOMS POCU Container Departure Msg CUSRES CUSTOMS & PORT OUT-GATE CODECO Container Delivery Message AGENT

Vehicle Booking System using Transponders Port Botany Sydney has an efficient VBS system utilising transponder technology.

Paperless Delivery P&O Ports use: EDI Vehicle Booking System Transponders Radio Data Technology To provide delivery of containers.

Paperless Delivery Electronic Bayplan via EDI Pre-Arrival of Container updated to computer system C.T.O. Computers Container 123 Container details

Paperless Delivery SCA Clearance via EDI Sea Cargo Automation Clearance updates computer C.T.O. Computer Container 123 Container details ACS Clearance AQIS Clearance

Paperless Delivery Shipping Company via EDI Container discharged Discharge message sent to Shipping Company C.T.O. Computer Container 123 Container details ACS Clearance AQIS Clearance PAD Location

Paperless Delivery Ex Shipping Company via EDI Shipping Company sends CTO Shipping Company Clearance - Security Number - Transport Company C.T.O. Computer Container 123 Container details ACS Clearance AQIS Clearance PAD Location Shipping Company Clearance Security Number Transport Company

Paperless Delivery Transport company makes VBS booking - Transport Company checked - Security number checked - ACS/AQIS cleared - Shipping Company cleared C.T.O. Computer Container 123 Container details ACS Clearance AQIS Clearance PAD Location Shipping Company Clearance Security Number Transport Company Date & Time for Delivery

Paperless Delivery Transport Company notifies transponder number of truck. C.T.O. Computer Container 123 Container details ACS Clearance AQIS Clearance PAD Location Shipping Company Clearance Security Number Transport Company Date & Time for Delivery Transponder Number

Paperless Delivery Truck Arrives Transponder Read Computer Files Searched Delivery Docket Printed Truck called to location Message to forklift via Radio Data Transmission Container Delivered EDI message to ACS/AQIS EDI delivery message to shipping company

Paperless Delivery Results Delivery of import container with no exchange of paperwork. All messaging done by EDI

Benefits No data entry by Shipping Company or CTO staff Computer systems automatically updated via EDI messages. Faster truck turn-around as driver does not have to leave truck to have paperwork checked at terminal gate. Improved Security

P&O Ports EDI P&O Ports currently processes approx. 10 million EDI messages annually.

P&O Ports EDI via Internet Reliability P&O Ports believes that reliability of the Internet is as good as any other network. Reliability is very much linked to: The quality of your ISP Your own implementation (Mail server, Firewall, etc)

Summary P&O Ports believes efficient Port Operations can be achieved using Electronic Commerce Systems. Saves data entry Reduces errors Gives timely information We work closely with our clients in the development.

Question / Answer Session